Department Human Resources Specialist

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Max Pay - Depends on experience:

$60,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

Job Description:

We are currently seeking an experienced and highly organized Department Human Resources (HR) Specialist to join our team! As the Dept HR Specialist, you will play a crucial role in managing various HR functions for the School of Politics and Global Studies (SPGS). These functions include, but are not limited to, the full recruitment life cycle for staff and faculty, the promotion and tenure process for Faculty, maintenance and retention of unit personnel files, internal controls and compliance, and other functions as designated by the unit administrator. This position will work directly Leadership and, as such, will be responsible for a high level of professionalism, work ethic, and work completion with minimal errors.

If you possess strong organizational skills, demonstrate the ability to problem-solve, think independently, and excel in a collaborative environment where leadership is invested in your success, we encourage you to apply.

Position Salary Range:

• $55,000 - $60,000 per year

Essential Duties:

This position will manage academic human resources functions for staff and faculty as well as all academic personnel actions management, such as, but not limited to:

HR Operational Support

• Manage multiple high-priority HR and operational activities requiring significant coordination, accuracy, and follow-through to meet leadership and organizational needs.

• Coordinate leadership requests and ensure accurate, timely processing of HR actions by exercising critical thinking, sound judgment, and proactive communication with stakeholders.

• Collaborate closely with other professional staff to ensure seamless coordination and consistent HR support across executive functions.

• Performing other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

Manage full-cycle recruitment for the department

• Manage and coordinate the recruitment efforts for all staff positions. Process requisitions, monitor progress, and assist units with candidate selections to achieve timely candidate updates and department hires.

• Monitors and coordinates dates and submitted items for instructional and academic professional personnel hiring, promotion and tenure processes across the academic unit.

• Manage and coordinate the year-round recruitment efforts for all academic positions, which includes preparing recruitment materials, screening/organizing application materials, scheduling interviews, communication with applicants, requesting job offer letters and facilitating fingerprint and background check process.

• Serves as an expert of the Provost Office to academic units to ensure established promotion and tenure policies and procedures are followed as well as multi-year renewals.

• Serves as the main point of contact to coordinate academic bylaws and other academic criteria; reviews requests to ensure compliance with established standards/criteria prior to submittal. Maintains academic personnel files consistent with university policies and practices.

• Composes offer letters, notices of appointments/renewals and other academic correspondence to ensure timely completion and distribution of all applicable documents.

• Coordinate faculty affiliations and courtesy appointments.

• Works closely with other academic personnel staff members within the Office of the Provost to develop and facilitate new faculty orientation as well as other academic personnel training for university staff.

• Coordination with International Students and Scholars Office for visiting scholars and international faculty members for Visa-related requests.

Desired Qualifications:

• Knowledge of the recruitment life cycle.

• Demonstrated knowledge and use of Excel, Outlook, MS Word, Google Docs

• Demonstrated ability to manage multiple high-priority projects with accuracy, discretion, and follow-through.

• Evidence of strong analytical and critical-thinking skills with sound judgment in complex or confidential situations.

• Evidence of effective communication skills.

• Knowledge of applicable federal, state, and regulatory requirements, laws, and standards.

• Knowledge of Human resource practices, regulations, and standards.

• Experience in working in a Higher Education establishment

• Experience with Workday HR software (Workday)

• Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information, and short deadlines.

• Ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate to perform essential functions.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.

• Frequent standing for varying lengths of time and walk moderate distances to perform work.

• Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.

Department Statement:

The School of Politics and Global Studies (SPGS) is an academic unit in the Social Sciences in ASU's College of Liberal Arts and Sciences. With 29 tenured/tenure-track faculty, 19 professors of practice, 9 teaching faculty, as well as 17 staff members, SPGS offers bachelors, masters, and doctoral programs in Political Science; bachelor's degrees in Global Studies, International Relations, and in Politics and the Economy; and master's degrees in Global Security, Political Psychology, and International Affairs and Leadership. SPGS serves approximately 1,600 undergraduate students as well as over 400 graduate students. More information on our degree programs is available at: https://spgs.asu.edu/degrees.

SPGS hosts several vibrant research centers and facilities, including the Center for Latinas/os and American Politics Research, Future Security Initiative, and an Experimental Lab. SPGS also has partnerships with the ASU Leadership, Diplomacy and National Security Lab, New America, and The Melikian Center for Russian, Eurasian and East European Studies.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23754.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.