Department Operations Lead, Law School Career Services

Edtech.com's Summary

The George Washington University is hiring a Department Operations Lead for the Law School Career Services. This role manages the daily operations of the Career Development Office, provides administrative support to the Associate Dean for Career Development, oversees front desk and reception duties, coordinates schedules and meetings, and handles budget and resource management.

Highlights

Manage daily operations of the Career Development Office including front desk and phone coverage
Provide administrative support for CDO programming and create marketing materials
Coordinate staff support for CDO events and process reimbursements, travel, and payment requests
Maintain office supplies, filing, email management, and general office tasks
Assist with commencement activities and manage CDO resource library and subscriptions
Coordinate onboarding for new staff and support website content updates and social media communications
Plan and coordinate catering and liaise with university operations for CDO events
Required qualifications include a Bachelor’s degree or equivalent education and experience
Preferred skills include proficiency in Microsoft Office, Google tools, event planning, and social media usage
Hiring range: $26.82 - $34.89 per hour

Department Operations Lead, Law School Career Services Full Description

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Employer will not sponsor for employment Visa status

Posting Details

I. JOB OVERVIEW

Job Description Summary:	Established in 1865, The George Washington University Law School is the oldest law school in Washington, DC. The school is accredited by the American Bar Association and is a charter member of the Association of American Law Schools. The law school is located on the GW campus in the downtown neighborhood familiarly known as Foggy Bottom. This position is an in-person, student-facing role responsible for managing and overseeing the smooth operation of the Career Development Office, including the front desk. The Department Operations Lead provides administrative support to the Associate Dean for Career Development and to various CDO initiatives. Regular responsibilities include daily in-person (with some remote flexibility for school breaks) front desk/reception coverage, coordinating schedules and maintaining office calendars, prioritizing and arranging meetings and appointments, and overseeing the purchase of office supplies. This role also monitors and assists with budget preparation and record keeping, organizes and submits P-card receipts, and anticipates and prepares background materials as needed. This position provides critical administrative and logistical support for the Career Development Office at the Law School. Duties include: Provides administrative support by assisting in the execution of CDO programming, creating marketing materials, and assisting with handouts and materials for students. Coordinates staff support for all CDO programming. Processes reimbursements, travel requests, and payment requests for job-related expenses and for companies that have rendered goods or services to the office. Submits monthly P-Card reports for the Associate Dean, and processes professional memberships for staff members. This position manages all of the operations of the office, including front desk and phone coverage, support for the scheduling of student and staff appointments, and the maintenance and updating of online and print CDO resources for students. Orders and restocks office supplies. Assists in all general office-related tasks such as filing, word-processing, email traffic, picking up and distributing physical mail, etc. Assists with CDO commencement responsibilities: organizing the CDO team to line up graduates for the procession and in collaboration with the Records Office and the Information Technology Office, creating graduation cards which are used to ensure the accurate distribution of diplomas. Manages the resource library for the CDO, including annual and monthly subscriptions. Helps process CPT applications for international JD and students. Coordinates onboarding for new staff members, including liaising with the law school onboarding task force. Responsible for creating the weekly CDO staff meeting agenda and producing minutes following each meeting. Responsible for coordinating website content updates; serves as lead for website content review and updates, including periodic checks and updates to links, resources, and other content. Supports the CDO Communications team with social media content. Maintains and updates CORE Resource Library, including event recordings. Updates and maintains subscriptions to student resources. Oversees content on REACH, the digital display screens for Career Center information. Plans and coordinates catering for CDO events. Liaises with central university operations to coordinate CDO events and programs. Structures and maintains CDO’s internal shared drive and calendar. *Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.*
Minimum Qualifications:	Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Excellent administrative office experience to include attention to detail and demonstrated ability to organize tasks, in addition to strong written and verbal communication skills. Ability to work collaboratively in a team environment. Past experience working with students and program related activities is desirable. Proficiency in Microsoft Office and Google tools is expected, as well as familiarity with other contemporary office applications. Event planning experience. Strong verbal and written communication skills. Experience using social media as a communication tool.
Hiring Range	$26.82 - $34.89
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	GW Law School (LAW)
Family	Administration
Sub-Family	Administrative / Operations
Stream	Individual Contributor
Level	Level 1
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40
Work Schedule:	Monday to Friday 9:00 am to 6:00 pm
Will this job require the employee to work on site?	Yes
Employee Onsite Status	On-campus (in person)
Telework:	No
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:	Employer will not sponsor for employment Visa status
Internal Applicants Only?	No
Posting Number:	S014221
Job Open Date:	06/01/2026
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Are you currently employed with The George Washington University?
- No
- Yes
* For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
* What is your expected salary range?
(Open Ended Question)

Documents needed to Apply

Required Documents

Resume
Cover Letter

Optional Documents

Human Resource
Management & Development

2013 H Street, NW, 3rd Floor
Washington, DC 20006

Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
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Original Job Description