Instructional Design

Learning & Development

Higher Ed

K-12

Sales

Customer Success

Product Development

Software Engineering

Academic Advising

Marketing

Fully Remote

All Jobs

Companies
About Post a job
Existing employer? Sign in
edtech.com
Virginia Tech logo

Virginia Tech

Director of Gift Documentation

🇺🇸 Blacksburg, VA

🕑 Full-Time

💰 $75K - $85K

💻 Development & Advancement

🗓️ June 30th, 2025

Blackbaud CRM

Edtech.com's Summary

Virginia Tech is hiring a Director of Gift Documentation. The role involves leading the management and creation of donor gift agreements, collaborating with various university departments, ensuring compliance with policies and legal standards, and improving documentation processes to support donor engagement and institutional goals.

Highlights

  • Lead and manage donor gift documentation, including endowments and current-use funds.
  • Collaborate with gift officers, legal counsel, Advancement Services, and financial offices.
  • Streamline documentation processes and provide training and resource materials.
  • Develop executive briefings to support leadership decision-making.
  • Required proficiency in Microsoft Word, Excel, and PowerPoint.
  • Master’s degree or Bachelor’s with extensive experience in compliance, communications, writing, editing, or donor relations.
  • Experience drafting and reviewing formal, preferably legal or financial, documents.
  • Ability to manage complex projects and handle sensitive donor or financial information with discretion.
  • Preferred knowledge of legal agreements, IRS charitable giving regulations, CASE, and fundraising CRM software such as Blackbaud.
  • Salary range of $75,000 to $85,000 per year for a regular exempt position working 40+ hours per week.

Director of Gift Documentation Full Description

Job Description
Reporting to the Senior Director of Donor Relations and Prospect Development, the Director of Gift Documentation acts as the university’s central resource for donor gift documentation and collaborates closely with gift officers, Advancement Services, University counsel, Virginia Tech Foundation counsel, and financial offices to facilitate the documentation, creation of, and management of endowments, current-use funds, and related amendments. The Director is responsible for understanding and adhering to policy while making recommendations for policy updates, as needed. In addition, the Director will ensure alignment with legal and operational guidelines. This position will work to streamline processes, provide individual and group trainings, create and maintain resource materials, and create executive briefings in support of gift documentation workflows. This role requires a balance between personalized donor interactions, strong collaboration skills, and meticulous process management to ensure both a positive donor experience while ensuring a lasting institutional legacy. The Director will play a pivotal role in donor engagement, crafting timely documentation that honors both donor intent and Virginia Tech’s strategic vision.
Required Qualifications
• Master’s degree or Bachelor’s degree with extensive experience in compliance, strategic communications, writing, editing, or donor relations.
• Ability to interact and build positive relationships with internal and external constituents
• Strong analytical skills and ability to solve problems.
• Demonstrated experience drafting, editing, and reviewing formal documents, preferably legal or financial in nature.
• Proficiency using Microsoft Word (including advanced formatting and merges), Excel (sorting, data comparison), and PowerPoint.
• Proven success interpreting and applying policies or legal guidance in a compliance-oriented environment.
• Documented ability to manage complex projects in a fast-paced organization with multiple stakeholder and to communicate complex information in a clear and concise manner.
• Experience managing sensitive and confidential donor or financial information with discretion.
Preferred Qualifications
• Familiarity with legal agreements and higher education gift documentation.
• Working knowledge of IRS regulations related to charitable giving, and CASE. 
• Demonstrated experience using fundraising CRM software (e.g., Blackbaud or similar platforms).
Overtime Status
Exempt: Not eligible for overtime
Appointment Type
Regular
Salary Information
$75,000 to $85,000
Hours per week
40+ hours per week
Review Date
July 25, 2025
Additional Information
Unable to sponsor work visas.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Advancement Human Resources at advhr@vt.edu during regular business hours at least 10 business days prior to the event.

Similar Jobs

Associate Dean for Student Affairs and Professional Advancement

New York University

🇺🇸 Hybrid - New York, NY

Assistant Athletics Director, Development

Cleveland State University

🇺🇸 Cleveland, OH

Chief Development Officer

University of North Carolina at Chapel Hill

🇺🇸 Chapel Hill, NC

OUWBSOM Development Associate

Oakland University

🇺🇸 Rochester, MI

Major Gift Officer, West Region

Villanova University

🇺🇸 San Francisco, CA