Educational Specialist, Office of Medical Education & Student Affairs - School of Medicine

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Description:

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

 

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS: 

Foundations Phase Coordinator

• Serve as the coordinator for the Foundations phase (18 months) and liaison between the Director of Foundation and the Office of Medical Education and Student Affairs (OMESA).
• Ensures all SOM and OMESA Policies & Procedures pertaining to the Foundations are being met.
• Reserves rooms in OpenBlue (FMS Scheduler system).
• Coordinate with the Foundations director to maintain foundations course/thread syllabi.
• Updates Foundations course descriptions for each of the assigned rotations including contact information, course activities, and requirements.
• Configures and distributes evaluations in OASIS for Foundations curriculum.
• Coordinates patient interviews with course instructors and nursing/administrative staff, assists with travel arrangements, parking vouchers and will arrange for escort of patient when required.
• Uses Microsoft Office products, Adobe, OneDrive, OASIS, and CANVAS to maintain Foundations courses/threads curriculum documentation to support curriculum initiatives.
• Coordinates with IT tech support for technical and operational assistance related to end-user testing events by ensuring the training environment is up to date with current functionality.
• Manage and maintain required course information within the SEATS attendance tracking system for all Foundations courses, including monitoring student attendance, tardiness, and professionalism concerns in collaboration with the Foundations Director.
• Enters final grades into OASIS within 30 days of course completion (Grade Timeliness) in partnership with Foundations Director.

Foundations Threads Coordinator

• Serve as the coordinator for the Foundations thread directors and the Office of Medical Education and Student Affairs (OMESA).
• Ensures all SOM and OMESA Policies & Procedures pertaining to the Foundations are being met.
• Reserves rooms in 25Live.
• Coordinate with Foundations thread directors to maintains foundations thread syllabi.
• Updates Foundations thread descriptions for each of the assigned rotations including contact information, course activities, and thread requirements.
• Configures and distributes evaluations in OASIS for Foundations curriculum.
• Uses Microsoft Office products, Adobe, OneDrive, OASIS, and CANVAS to maintain Foundations threads curriculum documentation to support curriculum initiatives.
• Coordinates with IT tech support for technical and operational assistance related to end-user testing events by ensuring the training environment is up to date with current functionality.
• Keeps track of student attendance, tardiness, and professionalism problems in conjunction with the Foundations thread directors.
• Tracks student progress on course requirements, activities, and assessments in partnership with Foundations thread directors.
• Enters final grades into OASIS within 30 days of course completion (Grade Timeliness) in partnership with Foundations thread directors.

Foundations Subcommittee Staff Member.

• Support Foundations subcommittee of the Executive Curriculum Committee.
• Coordinate logistics and documentation of the Foundations subcommittee activities.
• Will be a non-voting member of the Foundations subcommittee
• Community Learning (CL) Coordinator.
• Updates course catalog descriptions, including contact information, course activities, and course requirements.
• Uses Microsoft Office Suite, Adobe, OneDrive, Canvas, and other educational technologies to maintain course documentation and support curriculum initiatives.
• Configures and distributes course evaluations in OASIS for Community Learning (CL) courses.
• Tracks student progress on course requirements, activities, and assessments.
• Enters final grades into OASIS within 30 days of course completion to ensure compliance with grade timeliness requirements.
• Tracks compliance with midpoint feedback requirements and monitors remediation of examinations and other assessments.

Attendance and Student Monitoring

• Enters all required Community Learning course sessions into the SEAtS attendance tracking system.
• Monitors and tracks student attendance, tardiness, and professionalism concerns in collaboration with the Course Director.

Technology and Systems Support

• Coordinates with Information Technology staff to provide technical and operational support for end-user testing events, ensuring training environments are maintained with current functionality and system updates.

Event Planning and Program Operations

• Coordinates with the Community Learning Director on the annual Community Engagement Day event, including venue management, catering, invitations, transportation logistics, staff coordination, poster printing, and overall event operations.
• As a member of the medical education team, under the Office of Medical Education and Student Affairs (OMESA), this position will assist in coordinating and working in events such as:
  • White Coat Ceremony
  • Orientation
  • Medical Education Day
  • Research Day
  • Match Day
  • Graduation
  • Community Engagement Day
  • Other events, as necessary

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS:

• Proven ability to work effectively in teams.
• Proven ability to exercise excellent judgment and outstanding problem-solving skills.
• Excellent interpersonal and communication skills.
• Exemplary ability for collecting, synthesizing, displaying, recording, and effectively communicating quantitative and qualitative data.
• Outstanding organizational management and multi-tasking skills.
• Proven ability to pay strong attention to detail and meet deadlines.
• Proven ability to garner widespread participation among faculty, staff, and students in processes.
• Experience with online examination software systems.
• Expertise in use of common computer applications such as Microsoft Access and Microsoft Excel, and proficiency in additional databases and technology.
• Experience in medical education.
• Experience/proficiency in databases and technology.

 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. 

Additional Details:

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

 

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.