Edtech.com's Summary

James Madison University is hiring a part-time Event Assistant for Program Registration. This role involves developing and supporting the Program Registration process for recognized student organizations, managing the JMU Campus Master Calendar using Event Management Software, and serving as a campus security authority under the Jean Cleary Campus Safety Act.

Highlights

Assist student organizations with planning and executing campus programs.
Manage the EMS Master Calendar and related software tools including APIs and RSS feeds.
Serve as the main point of contact for recognized student organizations throughout event planning.
Prepare and edit various content types including PowerPoint, Word, web content, and live data feeds.
Develop and deliver EMS training for students, faculty, and staff.
Required skills include software configuration, program and project management, collaborative decision making, and effective communication.
Hourly pay rate of $22.72 with part-time, non-exempt status eligible for overtime.
Employment contingent on a successful criminal background check.
Collaborate with multiple university departments and external clients to ensure quality service delivery.
The role supports the Student Affairs division's mission and values, including focusing on students and promoting inclusion.

Event Assistant for Program Registration (Part - Time) Full Description

Working Title:Event Assistant for Program Registration

State Role Title: Public Relations and Marketing Specialist II

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Student Life and Involvement

Department:300190 - Event Management

Pay Rate: Hourly

Specify Range or Amount:$22.72 per hour

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 07/30/2025

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

The Office of Student Life at James Madison University is currently seeking applicants for a part-time position in the Event Management team. This position will help in developing, implementing, and supporting the Program Registration process for recognized student organizations and managing the JMU Campus Master Calendar through the Event Management Software. This position serves as a campus security authority under the Jean Cleary Campus Safety Act.

The Division of Student Affairs includes University Career Center, Center for Multicultural Student Services, Community Engagement and Volunteer Center, Counseling Center, Dean of Students, Disability Services, Student Accountability & Restorative Practices, Sexual Orientation, Orientation & Transition, Residence Life, Student Life, University Health Center, University Recreation, and Well Dukes. The division is an integral part of the campus community and works collaboratively with the other divisions of the university in supporting the mission, vision, and values of the university. Successful candidates will embody the values of Student Affairs at James Madison University and will infuse these values in their day-to-day practice.

Student Affairs Values:
Focusing on Students
Leading Courageously
Transcending Boundaries
Creating Belonging
Embracing Innovation and Change
Honoring and Valuing Our Staff
Prioritizing Health and Well-Being

Duties and Responsibilities:

The Event Assistant for Program Registration primarily serves as a Program Registration Advisor and jointly administers Event Management Software (EMS) Master Calendar to build awareness of JMU events.

Serves as a Program Registration Advisor. Assists in determining what recognized student organizations (RSOs) need to successfully plan and execute a program on JMU’s campus. Collaborates with the Event Management Schedulers to schedule meetings between Student Event Planners and the assigned Program Registration Advisor to begin the process. Meets with RSOs to assign relevant tasks based on the complexity of their requested programs. Serves as a main point of contact for RSOs throughout the course of the event planning process through the conclusion of the event. Provide RSOs clear guidelines, required deadlines, information on relevant policy, and guidance on effective program planning. Assists in maintaining the Program Registration central database to track RSOs events. Collaborate with Student Life, other Student Affairs departments, Information Technology, University Events, Academic leadership, Athletics, external clients, and student organizations to ensure quality delivery of services, understanding of policy, and continuous improvement

Manage permissions, special dates, and announcements in EMS Master Calendar, a component of EMS university scheduling software. Work with the software API and Webservices to create/edit RSS feeds and XML output for custom web consumption to display EMS content.

Prepares/edits content for variety of specific output. Possible content types include: Microsoft PowerPoint, Microsoft Word, Web Content, Live Data from Excel, EMS, XML, RSS, Separated Text (CSV), Date & Time, Text Files, and RSS Feeds.. Assists in the development and delivery of EMS training material for students, faculty, and staff.

This position is expected to be independently responsible for assigned area and program objectives.

Qualifications:

Required:

Experience in software configuration and administration.
Knowledge of effective program planning and implementation.
Ability to produce quality projects through efficient use of resources.
Demonstrated effective program management.
Demonstrated effective project management.
Ability to engage in collaborative decision making and judgment.
Ability to plan and organize work and analyze and interpret complex information for various audiences.
Ability and willingness to collaborate with colleagues and partners

Additional Considerations:

Experience working with college students

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Original Job Description