Events Manager, School of Health Sciences

Events Manager, School of Health Sciences

Job Title  | Events Manager, School of Health Sciences
Union Level  |
Department  | Health Sciences Administration
Campus  | Sacramento
Posting Number  | 201304117P
Full or Part Time  | Full Time
Number of Months  | 12
Work Schedule  |
Position End Date  |
Open Date  | 08/04/2025
Close Date  |
Open Until Filled  | Yes

Special Instructions to Applicants 
For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.

Sponsorship  | This position is not eligible for a visa sponsorship now or in the future.

Primary Purpose  | The Events Manager in the School of Health Sciences (SHS) is responsible for managing all School of Health Sciences events. Using organization and project management skills, they are responsible for meeting the SHS standards and expectations for events, increase engagement within events, and enhance the overall experience with events.

Essential Functions  | Lead and be the point of contact for all events that occur within the School of Health Sciences. Manages the operational tasks in planning, organizing, budgeting, and executing signature SHS Events such as Commencement, SHS Day, Employer Showcases, Ribbon Cutting Ceremonies, Scholarship Events, and other signature school activities. Develops the planning and collaborates on the creation of event promotional materials (invites, RSVP’s, flyers, etc.) to ensure the University branding guidelines are properly followed. Manages and plans the logistical and technical aspects of SHS signature events with campus partners, including securing venues and vendors, catering, parking arrangements, contracts, etc. Oversees the logistical planning and coordination of department/program events (White Coat Ceremonies, Scholarship Colloquiums, Graduation banquets, and other celebrations). Collaborates and assists departments/programs to create a project management plan and communication plan for each event. Supports SHS departments/programs with budgets surrounding events. Manages, maintains, and ensures the SHS event standards and expectations are followed throughout departments/programs and all signature events. Oversees the collection of event surveys to better increase engagement for the event and to enhance the overall experience for each event. Serves as an appointed SHS representative on University-wide committees (e.g., Diversity Week, Weeks of Welcome, Wellness Week, Commencement), providing operational support and acting as liaison for SHS students. Serves as the main point of contact for student organizations/clubs and the student body government, supporting fundraisers, outreach, and student-led initiatives. Manages the SHS Swag inventory to properly plan for materials used for each event during the academic and fiscal year. Maintains the quality control of SHS swag assembly, inventory, and track quality control of items used for events and other opportunities for enhancing the student experience. Collaborates with the Director of Academic and Student Affairs in managing the academic and student affairs budget, including proposing strategic, long-term plans for yield and retention spending initiatives including student engagement activities. Manages and maintains the SHS Events Calendar to manage priorities, reduce conflicting events, and guarantee each event meets the SHS event standards and expectations. Performs other duties as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications  | Bachelor’s Degree (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post high school education coursework). Three (3) years of experience in events or project management.

Preferred Qualifications  | Five (5) years of experience in client/student support. Ability to use MS Office Suite, Email, calendaring systems, database programs, project management software, and other software programs utilized by the University. Ability to work independently and on collaborative teams. Ability to work in a high-volume production environment. Outstanding verbal communication skills and excellent writing, editing and proofreading skills. Demonstrated knowledge of special event planning and coordination. Experience and sensitivity in working with people of diverse backgrounds and cultures. Ability to develop strong relationships with partner offices and stakeholders in a professional and productive manner. Resourcefulness in finding appropriate solutions to problems, presenting alternatives, and implementing solutions. Experience demonstrating excellent customer service skills. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects. Initiative to organize and follow through with complex tasks to meet deadlines. Attention to detail and outstanding organization and time-management skills. Dedicated to a customer service-focused attitude. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements  | The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using a computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds.Work Environment/Work Week/Travel:Work is primarily performed in a standard office environment. Work performed mostly during standard business hours. Some events on weekends/evenings are to be expected and will be scheduled with advance notice. Occasional travel to the Stockton and San Francisco campuses, as well as off-site locations to support recruitment and alumni events.

Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.

Hiring Range  | $68,640 - $73,408 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement  | All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

AA/EEO Policy Statement  | University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

Posting Specific Questions

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Applicant Documents