Edtech.com's Summary

Purdue University is hiring an Executive Assistant in Administrative Operations to provide high-level administrative and operational support for senior and executive leaders at the Sigma Theta Tau Building. The role involves managing calendars, coordinating meetings and communications, supporting special projects, and ensuring smooth daily operations across leadership teams and external partners.

Highlights

Provide executive-level administrative support including calendar management and meeting preparation.
Manage communication and coordination between local Purdue teams, West Lafayette campus, and external partners.
Support complex logistics and special projects with discretion and accuracy.
Serve as the first point of contact for administrative services within the Sigma Theta Tau Building.
Proven experience in senior or lead administrative support roles required.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Internet applications.
Bachelor’s degree in Communications, Business Administration, Management, or related field required.
Excellent communication, organizational, and time management skills essential.
Ability to handle confidential information and make sound independent decisions.
Position classified as exempt (not eligible for overtime) with a comprehensive benefits package including medical, dental, vision insurance, and paid time off.

Executive Assistant Full Description

Job Summary

Executive Assistant -in Administrative Operations
On-site | Indianapolis, IN (Sigma Theta Tau Building)

Join a community of doers and difference-makers at Purdue University, where dedicated professionals help shape what’s next.

The Executive Assistant provides high-level administrative and operational support for Purdue leaders based at the Sigma Theta Tau (STT) Building in Indianapolis. This position plays a vital role in enabling efficient, coordinated day-to-day operations—supporting multiple senior and executive leaders, including the Senior Vice President and Chief Operating Officer for Indianapolis. You’ll serve as a central resource in a dynamic environment, fostering seamless communication and connection across leadership teams, staff, and visitors.

What You’ll Do

Deliver exceptional administrative support for executives, including calendar management, meeting preparation, and document coordination
Support special projects and handle complex logistics with accuracy and discretion
Serve as the first point of contact for administrative services within the STT Building, ensuring smooth daily operations
Coordinate communication and activities between local Purdue teams, the West Lafayette campus, and external partners
Promote a welcoming, professional environment for all visitors, staff, and collaborators

What You’ll Bring

Proven experience providing executive-level administrative or operational support
Excellent organizational and time management skills with strong attention to detail
Ability to handle confidential matters with professionalism and sound judgment
Exceptional communication and interpersonal skills with a collaborative mindset
Initiative, adaptability, and a commitment to Purdue’s mission and values

Why Purdue?
Purdue University is a place where every role contributes to the pursuit of excellence, innovation, and community impact. As part of the Indianapolis team, you’ll help drive Purdue’s continued growth and success—supporting leaders who are advancing research, education, and engagement in Indiana and beyond. Here, your talent and initiative will be valued, and your work will make a difference every day.

About Us

Be a part of Administrative Operations—the organization that powers Purdue University by providing safe, reliable and transformative services. We support the university’s day-to-day operations, as well as the strategic vision for the future.

Administrative Operations delivers a wide range of essential services through various positions, including custodians, construction project managers, electricians, firefighters, groundskeepers, plumbers and more. We are looking for hardworking, dedicated individuals as we continue to grow strong, service-focused teams across campus.

Team members work in collaborative environments where their contributions directly impact the success and daily experience of students, faculty, staff and campus visitors.

Our employees benefit from the stability of year-round work, competitive pay and a comprehensive benefits package that includes medical, dental and vision insurance, retirement plans, paid time off and opportunities for ongoing training and professional growth.

Apply now to begin your career with Administration Operations!

What We're Looking For

Education and Experience Required:

Requires a Bachelor’s degree in Communications, Business Administration, Management, or a related field
Minimum of six (6) months of experience in a senior or lead administrative support role or equivalent experience
An equivalent combination of education and experience may also be considered

Skills Required:

Excellent written, verbal and interpersonal communication skills
Strong organizational and time management skills and attention to detail
Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Skilled in:
- collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
- interpreting policies and procedures to proactively resolve issues
Ability to:
- handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
- identify problems, generate ideas for improvement, and implement or recommend solutions
- use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
- use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others

Additional Information:

Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible for Overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Career Stream

Professional 1

Pay Band S055
Job Code #20002357

Career path maker: https://www.purdue.edu/hr/careerpathmaker/

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Equal Opportunity Employer

Purdue University is an EOE employer.

Original Job Description