Edtech.com's Summary

Kajabi is hiring an Executive Assistant. This role involves supporting the Chief Marketing Officer and Sales Team by leading, supporting, and collaborating on various tasks to enhance their impact and efficiency. The Executive Assistant will manage projects, coordinate communication, and handle administrative tasks to support the Marketing and Sales leadership.

Highlights

Assist in defining project scope and objectives with relevant stakeholders.
Serve as point of contact for ensuring project alignment across key objectives.
Create and manage long- and short-term plans, target milestones, and deadlines.
Mastery of inbox management, calendar, travel, and budget management.
Compensation: $33.50—$44.70 per hour, plus equity and bonus opportunities.
Minimum of 5 years of experience in a similar role is preferred.

Executive Assistant Full Description

About Us

Founded in 2010 in Irvine, California, Kajabi is the leading creator commerce platform, helping creators turn their knowledge, experience, and expertise into sustainable online businesses. With Kajabi's integrated platform, creators have a single ecosystem to build and market their digital products, including online courses, communities, live coaching, and more. Tens of thousands of creators and entrepreneurs rely on Kajabi as the backbone of their business and have collectively earned over $9 billion from more than 85 million customers. Learn more at kajabi.com.

Executive Assistant

The Executive Assistant (EA) to our Chief Marketing Officer and Sales Team role is responsible for enhancing the impact and expanding the execution of the executives and the organization's leadership team. This role will be an integral part of the team and the overall company culture, supporting the highest level of leadership within Marketing and Sales. In short, the EA is an extension of the Marketing and Sales organization and will lead, support, and collaborate on nearly everything.

The Impact You Will Make

Assist in defining project scope and objectives, involving all relevant stakeholders.
Serving as a point of contact for projects to ensure alignment across key objectives and deliverables for multiple stakeholders
Creating long- and short-term plans, including setting targets for milestones and adhering to deadlines.
Review, prioritize, direct, and delegate various complex and confidential requests to the executive for consideration.
Summarizes, prioritizes and researches information into a concise and usable format for the executive to review.
Respond to or route priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive.
Creates or directs the creation of reports, charts, budgets, and other presentation materials for the executive.
Providing administrative support in a variety of functions to the Marketing and Sales Executives that are focused on increasing efficiency and impact
Providing department support as needed to other departments and executives.
Coordinates high-level projects, travel arrangements, and meetings
Planning, executing, and maintaining our office culture, office events, and office management duties.
Developing and maintaining a broad knowledge and understanding of the company's operations and business objectives.
Mastery of the “core 4” - inbox management, calendar, travel, and budget management.

Attributes for Success

You're experienced. Given the demands of this role, we need someone experienced and ready to hit the ground running. A minimum of 5 years in this specific role or more…with references, is preferred.
You're driven. We're a work-hard, play-hard organization serving a global base of entrepreneurs. This role will have an ever-changing schedule that is more of a lifestyle than a clock-in, clock-out. You're in it for the love of the game and the thrill of accomplishment.
You're a team player. You'll be an extension of the CMO and Sales leader. Hence, the ability to build rapport quickly and interact with various stakeholder personalities is key to achieving outcomes.
You’re organized. Your solid organizational skills, including attention to detail and multitasking, will be utilized when managing projects with executives.
You're confident and comfortable with the challenges of leading. As an extension of the CMO, there will be times when decisions may be difficult or potentially met with resistance/challenge. You're cool under pressure and can navigate interactions with everyone on the team with incredible people skills.
You're flexible. Change in our organization is celebrated and innovative; you feel the same.
You're secure. Communicating with over-tasked executives can be challenging, and you thrive on very direct, concise communication, sometimes without pleasantries.
You’re a master communicator. You’ll be working in person, in writing, and on social channels, and a grasp of business-level communication is a must.
You thrive on helping others succeed. This role will often blend helping with all aspects of the executive support function in service of executive operations.
You take confidentiality seriously. In this role, you’ll handle extremely sensitive information, and absolute, complete confidentiality and discretion are a MUST.

Kajabi Team Benefits Package

Company paid premiums for medical, dental and vision insurance for self and family.
Company sponsored HSA account.
Company 401K, 100% match up to 6% of employee contributions.
Flexible vacation policy.
Fitness incentives package.
Company funded mental health resources.
Wellness perks.

In-Office Requirement Statement

We let the type of work you do guide the collaboration style. That means we're not always working in an office, but we continue to gather for key moments of collaboration and connection.

This role will need to be in the office for in-person collaboration 3 days a week, and possibly more depending on executive and team attendance.

Pay Range

At Kajabi we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.

US based applicants only.

$33.50—$44.70 + equity + bonus

How To Apply

Sound like a good fit for you? Click apply, below!

Kajabi LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age, veteran status, or any other basis protected by applicable law.

Original Job Description

About Us

Executive Assistant

The Impact You Will Make

Assist in defining project scope and objectives, involving all relevant stakeholders.
Serving as a point of contact for projects to ensure alignment across key objectives and deliverables for multiple stakeholders
Creating long- and short-term plans, including setting targets for milestones and adhering to deadlines.
Review, prioritize, direct, and delegate various complex and confidential requests to the executive for consideration.
Summarizes, prioritizes and researches information into a concise and usable format for the executive to review.
Respond to or route priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive.
Creates or directs the creation of reports, charts, budgets, and other presentation materials for the executive.
Providing administrative support in a variety of functions to the Marketing and Sales Executives that are focused on increasing efficiency and impact
Providing department support as needed to other departments and executives.
Coordinates high-level projects, travel arrangements, and meetings
Planning, executing, and maintaining our office culture, office events, and office management duties.
Developing and maintaining a broad knowledge and understanding of the company's operations and business objectives.
Mastery of the “core 4” - inbox management, calendar, travel, and budget management.

Attributes for Success

You're experienced. Given the demands of this role, we need someone experienced and ready to hit the ground running. A minimum of 5 years in this specific role or more…with references, is preferred.
You're driven. We're a work-hard, play-hard organization serving a global base of entrepreneurs. This role will have an ever-changing schedule that is more of a lifestyle than a clock-in, clock-out. You're in it for the love of the game and the thrill of accomplishment.
You're a team player. You'll be an extension of the CMO and Sales leader. Hence, the ability to build rapport quickly and interact with various stakeholder personalities is key to achieving outcomes.
You’re organized. Your solid organizational skills, including attention to detail and multitasking, will be utilized when managing projects with executives.
You're confident and comfortable with the challenges of leading. As an extension of the CMO, there will be times when decisions may be difficult or potentially met with resistance/challenge. You're cool under pressure and can navigate interactions with everyone on the team with incredible people skills.
You're flexible. Change in our organization is celebrated and innovative; you feel the same.
You're secure. Communicating with over-tasked executives can be challenging, and you thrive on very direct, concise communication, sometimes without pleasantries.
You’re a master communicator. You’ll be working in person, in writing, and on social channels, and a grasp of business-level communication is a must.
You thrive on helping others succeed. This role will often blend helping with all aspects of the executive support function in service of executive operations.
You take confidentiality seriously. In this role, you’ll handle extremely sensitive information, and absolute, complete confidentiality and discretion are a MUST.

Kajabi Team Benefits Package

Company paid premiums for medical, dental and vision insurance for self and family.
Company sponsored HSA account.
Company 401K, 100% match up to 6% of employee contributions.
Flexible vacation policy.
Fitness incentives package.
Company funded mental health resources.
Wellness perks.

In-Office Requirement Statement

We let the type of work you do guide the collaboration style. That means we're not always working in an office, but we continue to gather for key moments of collaboration and connection.

This role will need to be in the office for in-person collaboration 3 days a week, and possibly more depending on executive and team attendance.

Pay Range

US based applicants only.

$33.50—$44.70 + equity + bonus

How To Apply

Sound like a good fit for you? Click apply, below!

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Executive Assistant

Edtech.com's Summary

Executive Assistant Full Description

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