Executive Assistant for VP Regional Campuses (Fort Worth)

Executive Assistant for VP Regional Campuses (Fort Worth)

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

 Position Information 

Posting Number  | S06616P
Position Title  | Executive Assistant for VP Regional Campuses (Fort Worth)
Department  | UTA West
Location  | Ft. Worth
Position Status  | Full-time
Work Schedule  | Monday-Friday, 8:00am-5:00pm May required occasional travel, evenings, and weekend duties. Travel between all locations is required.
Salary  | Salary is commensurate based on qualifications and relevant experience.
Pay Basis  | Bi-weekly
Job Summary  | Provide executive administrative support to the Vice President of Regional Campuses. Responsible for performing a multitude of administrative duties and task-oriented projects. Provide oversight and guidance to select projects, office management, calendars and budget. Maintain professional working relationships with the internal and external university community.

The annual salary for this position ranges from $64,000-$74,000. The final offer will be based on the candidate’s experience, qualifications, and overall fit for the role.

Essential Duties and Responsibilities 
Manage and coordinate the complex calendar and daily operations of the Vice President for Regional Campuses, prioritizing meetings related to the development of UTA West, UTA Fort Worth operations, and regional partnerships. Coordinate meeting logistics, prepare briefing materials, record minutes, and ensure effective follow-up on action items to support strategic decision-making. Provide administrative support for initiatives related to the planning, programming, and development of the UTA West campus. Assist with meeting coordination across university departments and external stakeholders, and maintain documentation related to campus planning, partnerships, and program development. Coordinate events, community meetings, campus visits, and outreach activities in Parker County, West Fort Worth, and surrounding areas to support UTA’s regional engagement and visibility. Assist with budget tracking and financial administration for the Office of Regional Campuses, including procurement, ProCard transactions, travel arrangements, personnel documentation, and coordination of administrative processes in accordance with UT System and university policies. Maintain accurate financial records and support reporting related to campus development initiatives. Manage daily office operations for the Vice President’s office, including coordinating correspondence, preparing executive communications, maintaining records in compliance with university policies, and ensuring smooth workflow across multiple projects and priorities. Handle sensitive and confidential information while supporting executive communications and reports
Minimum Qualifications  | Associate degree. Five (5) years increasingly responsible administrative experience, supervisory experience, knowledge of digital tools and office software applications and demonstrated financial understanding of budget management.
Preferred Qualifications  | Bachelor’s degree or equivalent. Six (6) or more years of increasingly responsible administrative experience, knowledge of digital tools, and other office software applications and demonstrated financial understanding of budget management. Experience with PeopleSoft/UT Share. Valid Driver’s License.
Knowledge, Skills and Abilities  | Proven administrative and Microsoft Office skills. Excellent oral and written communication skills. Ability to multitask, organize, prioritize and work with initiative both independently and within a team environment. Attention to details, decision-making and problem-solving skills. Ability to maintain a high degree of confidentiality. Must be highly motivated and collaborative. Ability to managing a significant workload and prioritize tasks in a fast-paced office environment.
Other Requirements  |
Workplace and Eligibility Conditions  |
Benefits Eligible  | Yes
Benefits at UTA  | We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

CBC Requirement  | It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement  | It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information  | The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.

This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations  | The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

 Posting Detail Information 

Number of Vacancies  | 1
Open Until Filled  |
Minimum Number of References Required  | 3
Maximum Number of References Accepted  | 3
Special Instructions to Applicants  | Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

OFFICE OF TALENT, CULTURE AND ENGAGEMENT
J.D. Wetsel Service Center
1225 W. Mitchell Road
Arlington, TX 76019