Executive Assistant & Graduate Programs Coordinator

🇺🇸 Norfolk, VA 🕑 Full-Time 💰 TBD 💻 Other 🗓️ April 23rd, 2026

Edtech.com's Summary

Old Dominion University is hiring an Executive Assistant & Graduate Programs Coordinator. The role requires providing high-level administrative support to the Dean of the Graduate School and backup support for office management, special projects, events, and other Graduate School initiatives.

Highlights

Provide administrative support directly to the Dean of the Graduate School and backup support for the Graduate School.
Manage office administration, special projects, and event coordination for Graduate School initiatives.
Use software including Banner, Insight, and Microsoft Office Suite (PowerPoint, Excel, Publisher, Outlook).
Manage complex calendar scheduling and prioritization for executive-level support.
Develop and proofread documents and prepare meeting materials such as briefing memos and agendas.
Maintain confidentiality and handle stakeholder communications diplomatically.
Work independently with minimal supervision across multiple projects simultaneously.
Require considerable experience in executive-level administrative support and program/event management.
Salary is commensurate with education and experience; criminal background check required for final candidate.
Position reports to the Graduate School department at Old Dominion University.