University of Idaho
Executive Assistant I
🇺🇸 Moscow, ID
🕑 Full-Time
💰 $22 per Hour
💻 Other
🗓️ June 27th, 2025
Edtech.com's Summary
University of Idaho is hiring an Executive Assistant I. The role involves providing complex administrative and academic support for administrators, including scheduling, coordinating meetings and events, making travel arrangements, compiling data for reports, preparing confidential correspondence, and supporting special projects within the College of Engineering. The position also serves as the primary contact for the Micron Student Center and the Engineering Advancement team.
Highlights
- Provide administrative and logistical support including calendar management, record keeping, and office operations coordination.
- Support financial and personnel processes and monitor staff work activities as needed.
- Distribute agendas, take notes, compile materials, and document task assignments for projects and initiatives.
- Maintain liaison relationships with internal and external stakeholders such as boards, committees, and councils.
- Review and screen correspondence and phone calls; research and compile information for communications including presentations and reports.
- Required skills include proficiency in word processing, spreadsheets, email, internet research, and familiarity with systems like Chrome River, Vandal Web, and Banner.
- Must have at least three years of administrative or business operations support experience and strong written communication skills.
- Education requirement: High School Diploma or equivalent; Associate's or Bachelor’s degree preferred.
- Position requires occasional evening or weekend work and ability to lift up to 25 pounds.
- Compensation starts at $21.50 per hour or higher, commensurate with experience; the role is full-time, fiscal year appointment, non-exempt, classified employee.
Executive Assistant I Full Description
Executive Assistant I
Internal Posting? |
Posting Number | SP004921P
Position Title | Executive Assistant I
Division/College | College of Engineering
Department | College of Engineering Admin
Location | Moscow
Posting Context Statement
The Executive Assistant I is responsible for providing academic and administrative support, and performing clerical duties for the Student Success Services and the Development team within the College of Engineering. This position serves as the primary point of contact between the College of Engineering and current or prospective students, as well as other stakeholders.
Position Overview
This position performs complex support duties for administrators with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings, appointments and events; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; organizing college visits for VIPs and special guests; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position serves as front-line point of contact for the Micron Student Center and the Engineering Advancement team.
Duties may include:
Administrative and operational support:
Maintaining calendars, databases, confidential records and systems Providing administrative and logistical support Coordinating office operations and administrative functions; may monitor staff work activities Providing support for financial and/or personnel processes
Project and initiative support:
Distributing agendas, take notes, compile and distribute material, document task assignments Developing and maintaining positive liaison relationships with internal and external stakeholders including boards, committees and/or councils which the administrator participates in, leads and/or sponsors Supporting the strategic planning process
Information gathering and reporting:
Reviewing and screening incoming/outgoing correspondence and phone calls, referring as needed Researching and compiling information for communications such as talking points, speech scripts, responses to correspondence and presentations Coordinating a collection of data and materials for reports, records, and other administrative documents Other duties as assigned
Unit URL | Student Services – College of Engineering – University of Idaho (uidaho.edu)
Development – College of Engineering – University of Idaho (uidaho.edu)
Posting Number | SP004921P
Position Title | Executive Assistant I
Division/College | College of Engineering
Department | College of Engineering Admin
Location | Moscow
Posting Context Statement
The Executive Assistant I is responsible for providing academic and administrative support, and performing clerical duties for the Student Success Services and the Development team within the College of Engineering. This position serves as the primary point of contact between the College of Engineering and current or prospective students, as well as other stakeholders.
Position Overview
This position performs complex support duties for administrators with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings, appointments and events; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; organizing college visits for VIPs and special guests; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position serves as front-line point of contact for the Micron Student Center and the Engineering Advancement team.
Duties may include:
Administrative and operational support:
Maintaining calendars, databases, confidential records and systems Providing administrative and logistical support Coordinating office operations and administrative functions; may monitor staff work activities Providing support for financial and/or personnel processes
Project and initiative support:
Distributing agendas, take notes, compile and distribute material, document task assignments Developing and maintaining positive liaison relationships with internal and external stakeholders including boards, committees and/or councils which the administrator participates in, leads and/or sponsors Supporting the strategic planning process
Information gathering and reporting:
Reviewing and screening incoming/outgoing correspondence and phone calls, referring as needed Researching and compiling information for communications such as talking points, speech scripts, responses to correspondence and presentations Coordinating a collection of data and materials for reports, records, and other administrative documents Other duties as assigned
Unit URL | Student Services – College of Engineering – University of Idaho (uidaho.edu)
Development – College of Engineering – University of Idaho (uidaho.edu)
Position Qualifications
Required Experience
Three years of providing administrative or business operations support Composing, proofing, and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, developing spreadsheets, email and internet research Balancing a workload of assigned tasks to meet multiple deadlines
Required Education | High School Diploma or equivalent
Required Other | Ability to occasionally work select evenings and/or weekends
Additional Preferred
Preferred Education: An Associate’s or Bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
Experience in/with: Gathering and compiling data for reports Using computer information systems that manage an organization’s finances, business processes and/or records Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials. Researching, gathering, and analyzing data, compiling and synthesizing information and drafting suggested correspondence, presentations, and reports. Working in an environment that requires adherence to strict confidentiality standards. Using Chrome River, Vandal Web and/or Banner
Physical Requirements & Working Conditions | Ability to lift, carry and/or otherwise move 25 pounds
Degree Requirement | Listed degree qualification is required at time of hire
Three years of providing administrative or business operations support Composing, proofing, and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, developing spreadsheets, email and internet research Balancing a workload of assigned tasks to meet multiple deadlines
Required Education | High School Diploma or equivalent
Required Other | Ability to occasionally work select evenings and/or weekends
Additional Preferred
Preferred Education: An Associate’s or Bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
Experience in/with: Gathering and compiling data for reports Using computer information systems that manage an organization’s finances, business processes and/or records Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials. Researching, gathering, and analyzing data, compiling and synthesizing information and drafting suggested correspondence, presentations, and reports. Working in an environment that requires adherence to strict confidentiality standards. Using Chrome River, Vandal Web and/or Banner
Physical Requirements & Working Conditions | Ability to lift, carry and/or otherwise move 25 pounds
Degree Requirement | Listed degree qualification is required at time of hire
Posting Information
FLSA Status | Non-Exempt
Employee Category | Classified
Pay Range | $21.50 per hour or higher commensurate with experience
Type of Appointment | Fiscal Year
FTE | 1
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 06/26/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by July 10, 2025 will receive first consideration.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Employee Category | Classified
Pay Range | $21.50 per hour or higher commensurate with experience
Type of Appointment | Fiscal Year
FTE | 1
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 06/26/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by July 10, 2025 will receive first consideration.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter/Letter of Application
- List of References
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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