University of Idaho
Executive Assistant I
🇺🇸 Moscow, ID
🕑 Full-Time
💰 $27 per Hour
💻 Operations
🗓️ June 18th, 2025
Edtech.com's Summary
University of Idaho is hiring an Executive Assistant I. The role provides complex administrative support to an administrator, including managing calendars, coordinating meetings and travel, preparing confidential reports and correspondence, and supporting special projects and programs. The position serves as a primary contact for the office and assists with operational, project, and information gathering tasks.
Highlights
- Maintain calendars, databases, confidential records, and systems
- Coordinate office operations and provide administrative and logistical support
- Support financial and personnel processes and monitor staff work activities as needed
- Distribute agendas, take notes, compile materials, and manage task documentation
- Develop and maintain liaison relationships with internal and external stakeholders
- Review and screen correspondence and phone calls, conduct research, and prepare communications
- Required experience: three years in administrative or business operations support and proficiency in word processing, spreadsheets, email, and internet research
- Minimum education: High School Diploma or equivalent; Bachelor's degree in a related area preferred
- Preferred experience with University of Idaho systems, academic settings, legal and hiring practices, policies, and technical writing
- Pay range starts at $26.87 per hour, full-time fiscal year appointment, non-exempt status
Executive Assistant I Full Description
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Executive Assistant I
Position Details
Position Information
Internal Posting? |
Posting Number | SP004911P
Position Title | Executive Assistant I
Division/College | College of Agricultural & Life Sciences
Department | College of Agricultural & Life Sciences
Location | Moscow
Posting Context Statement | CALS Administrative Services supports the college in personnel and financial operations. This position works closely with units/departments to provide administrative oversight, communication and interaction to support staff in personnel processes. The position also works closely with central UI offices to research processes/procedures and provide interpretation and recommendations to assist administrators, departments and supervisors.
Position Overview | This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.
Duties may include:
Administrative and operational support: Maintain calendars, databases, confidential records and systems Provide administrative and logistical support Coordinate office operations and administrative functions; may monitor staff work activities May provide support for financial and/or personnel processes
Project and initiative support: Distribute agendas, take notes, compile and distribute material, document task assignments Develop and maintain positive liaison relationships with internal and external stakeholders Support the strategic planning process
Information gathering and reporting: Review and screen incoming/outgoing correspondence and phone calls, referring as needed Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations Coordinate collection of data and materials for reports, records and other administrative documents
Other duties as assigned
Unit URL | https://www.uidaho.edu/cals
Posting Number | SP004911P
Position Title | Executive Assistant I
Division/College | College of Agricultural & Life Sciences
Department | College of Agricultural & Life Sciences
Location | Moscow
Posting Context Statement | CALS Administrative Services supports the college in personnel and financial operations. This position works closely with units/departments to provide administrative oversight, communication and interaction to support staff in personnel processes. The position also works closely with central UI offices to research processes/procedures and provide interpretation and recommendations to assist administrators, departments and supervisors.
Position Overview | This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.
Duties may include:
Administrative and operational support: Maintain calendars, databases, confidential records and systems Provide administrative and logistical support Coordinate office operations and administrative functions; may monitor staff work activities May provide support for financial and/or personnel processes
Project and initiative support: Distribute agendas, take notes, compile and distribute material, document task assignments Develop and maintain positive liaison relationships with internal and external stakeholders Support the strategic planning process
Information gathering and reporting: Review and screen incoming/outgoing correspondence and phone calls, referring as needed Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations Coordinate collection of data and materials for reports, records and other administrative documents
Other duties as assigned
Unit URL | https://www.uidaho.edu/cals
Position Qualifications
Required Experience | Three years providing administrative or business operations support Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, developing spreadsheets, email and internet research
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Bachelor’s degree in related area Ability to: work and communicate effectively in person and in writing with professionals, including faculty and other professionals in the private and public sectors work effectively and efficiently with little or no supervision make decisions independently and/or seek advice from appropriate personnel Experience: with University of Idaho systems and applications working in an academic setting researching, interpreting and applying laws, rules, regulations, policies and procedures developing, recommending and evaluating program procedures and recommending changes developing technical written materials such as policies, technical manuals or rules/regulations providing technical program support and serving as a liaison between internal and external stakeholders devising solutions to problems; writing concise reports with hiring practices, concepts and legal requirements analyzing and computing salary information Familiarity with the land-grant institution and Extension system
Physical Requirements & Working Conditions | None
Degree Requirement | N/A: No degree requirement
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Bachelor’s degree in related area Ability to: work and communicate effectively in person and in writing with professionals, including faculty and other professionals in the private and public sectors work effectively and efficiently with little or no supervision make decisions independently and/or seek advice from appropriate personnel Experience: with University of Idaho systems and applications working in an academic setting researching, interpreting and applying laws, rules, regulations, policies and procedures developing, recommending and evaluating program procedures and recommending changes developing technical written materials such as policies, technical manuals or rules/regulations providing technical program support and serving as a liaison between internal and external stakeholders devising solutions to problems; writing concise reports with hiring practices, concepts and legal requirements analyzing and computing salary information Familiarity with the land-grant institution and Extension system
Physical Requirements & Working Conditions | None
Degree Requirement | N/A: No degree requirement
Posting Information
FLSA Status | Non-Exempt
Employee Category | Classified
Pay Range | $26.87 per hour or higher depending on experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 06/17/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by July 1, 2025, will receive first consideration.
IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume WILL NOT be accepted as a substitute for submitting a Letter of Qualification.
If you would like to receive a full position description that includes the position responsibilities, please email Dayna Willis at dwillis@uidaho.edu and request that one be sent to you.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Employee Category | Classified
Pay Range | $26.87 per hour or higher depending on experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 06/17/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by July 1, 2025, will receive first consideration.
IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume WILL NOT be accepted as a substitute for submitting a Letter of Qualification.
If you would like to receive a full position description that includes the position responsibilities, please email Dayna Willis at dwillis@uidaho.edu and request that one be sent to you.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Required Documents
- Resume/CV
- Letter of Qualification
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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