University of Idaho
Executive Assistant II
🇺🇸
Moscow, ID
🕑
Full-Time
💰
TBD
💻
Other
🗓️
April 7th, 2026
Edtech.com's Summary
University of Idaho is hiring an Executive Assistant II. The role involves performing specialized administrative and project management duties under the direction of the Dean of the College of Art & Architecture, including coordination of travel, meetings, office operations, financial collaboration, project support, and information gathering to assist the administrator effectively.
Highlights
- Coordinate complex travel, meeting, and event arrangements for management and other individuals.
- Maintain calendars, databases, and confidential records; coordinate office operations and delegate work.
- Collaborate with Financial Officer to monitor budget adherence.
- Support project management by documenting scopes, timelines, tracking progress, and facilitating communication.
- Research and compile information to draft communications, talking points, speech scripts, and reports.
- Serve as liaison to university offices and various boards, committees, and councils.
- Must have four years of administrative or business operations support experience, including two years supporting a manager or similar administrator.
- Required education is a high school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Preferred skills include proficiency with Microsoft Office, Adobe, University of Idaho business platforms (Banner, Chrome River, Soft Docs, People Admin), and project management practices.
- Position requires occasional travel, ability to lift up to 30 pounds, excellent communication skills, and ability to maintain confidentiality.
Executive Assistant II Full Description
Executive Assistant II
Position Details
Position Information
Internal Posting? |
Posting Number | SP005222P
Position Title | Executive Assistant II
Division/College | College of Art & Architecture
Department | Art & Architecture Admin
Location | Moscow
Posting Context Statement | Under direction of the Dean of the College of Art & Architecture, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards.
Position Overview | Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support: Coordinate complex travel, meeting and event arrangements for management and other individuals Maintain calendars, databases, confidential records and systems Coordinate office operations, delegate work and provide input on performance evaluations Collaborate with the Financial Officer on financial matters; monitor adherence to established budget
Project and initiative support: Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope
Information gathering and reporting: Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations Coordinate the collection and compilation of data and materials for reports, records and other administrative documents Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
Other duties as assigned
Unit URL | College of Art and Architecture | University of Idaho
Posting Number | SP005222P
Position Title | Executive Assistant II
Division/College | College of Art & Architecture
Department | Art & Architecture Admin
Location | Moscow
Posting Context Statement | Under direction of the Dean of the College of Art & Architecture, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards.
Position Overview | Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support: Coordinate complex travel, meeting and event arrangements for management and other individuals Maintain calendars, databases, confidential records and systems Coordinate office operations, delegate work and provide input on performance evaluations Collaborate with the Financial Officer on financial matters; monitor adherence to established budget
Project and initiative support: Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope
Information gathering and reporting: Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations Coordinate the collection and compilation of data and materials for reports, records and other administrative documents Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
Other duties as assigned
Unit URL | College of Art and Architecture | University of Idaho
Position Qualifications
Required Experience | Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator
Required Education | High School Diploma or equivalent
Required Other | Ability to travel occasionally to meet business needs
Additional Preferred | Associate’s or Bachelor’s degree Applying project management practices in a work environment Familiarity with University of Idaho policies; business procedures, and organization structure Computer skills including experience with Microsoft Word, Excel, PowerPoint, Adobe, or similar programs Working knowledge of University of Idaho business platforms including Banner, Chrome River, Soft Docs, People Admin, or similar Ability to maintain confidentiality while managing highly sensitive documents and information Willingness to contribute to team effort to achieve goals of programs and office and display grace under pressure Ability to work weekends, after regular business hours Excellent written and verbal communication skills Demonstrated dependability, initiative, and work ethic Demonstrated leadership, organizational, and decision-making abilities Experience working with individuals at all organizational levels Strong customer service and strong interpersonal communication skills in working with faculty, staff and students in an academic setting
Physical Requirements & Working Conditions | Ability to occasionally bend, crouch, and lift up to 30 pounds to help set up for events
Degree Requirement | Listed degree qualification is required at time of hire
Required Education | High School Diploma or equivalent
Required Other | Ability to travel occasionally to meet business needs
Additional Preferred | Associate’s or Bachelor’s degree Applying project management practices in a work environment Familiarity with University of Idaho policies; business procedures, and organization structure Computer skills including experience with Microsoft Word, Excel, PowerPoint, Adobe, or similar programs Working knowledge of University of Idaho business platforms including Banner, Chrome River, Soft Docs, People Admin, or similar Ability to maintain confidentiality while managing highly sensitive documents and information Willingness to contribute to team effort to achieve goals of programs and office and display grace under pressure Ability to work weekends, after regular business hours Excellent written and verbal communication skills Demonstrated dependability, initiative, and work ethic Demonstrated leadership, organizational, and decision-making abilities Experience working with individuals at all organizational levels Strong customer service and strong interpersonal communication skills in working with faculty, staff and students in an academic setting
Physical Requirements & Working Conditions | Ability to occasionally bend, crouch, and lift up to 30 pounds to help set up for events
Degree Requirement | Listed degree qualification is required at time of hire
Posting Information
FLSA Status | Non-Exempt
Employee Category | Classified
Pay Range | Commensurate with experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding | This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. | Uncertain
Posting Date | 04/03/2026
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by 05/04/2026 will receive first consideration. Required documents includes a Letter of Qualification addressing whether you satisfy each of the required and preferred qualifications for the position.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Employee Category | Classified
Pay Range | Commensurate with experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding | This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. | Uncertain
Posting Date | 04/03/2026
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by 05/04/2026 will receive first consideration. Required documents includes a Letter of Qualification addressing whether you satisfy each of the required and preferred qualifications for the position.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Required Documents
- Resume/CV
- Letter of Qualification
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Word of Mouth
- Militaryjob.com
- DSPSjobs.com
- Higher Education Recruitment Consortium (HERC)
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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