Executive Assistant II

🇺🇸 Gainesville, FL

🕑 Full-Time

💰 $75K - $85K

💻 Other

🗓️ November 21st, 2025

Edtech.com's Summary

The University of Florida is hiring an Executive Assistant II who will provide high-level administrative and operational support to the Vice President for Business Affairs. This role involves coordinating divisional priorities, managing projects, overseeing office operations, and supporting leadership with calendar management, presentations, and communications.

Highlights

Provide comprehensive administrative support to the Vice President for Business Affairs, including meeting coordination and preparation of briefing materials.
Coordinate leadership meetings, retreats, and special projects while tracking follow-up actions and progress.
Manage calendars for the VP and Associate VP with attention to scheduling needs and conflict resolution.
Handle purchasing, travel arrangements, and support internal communications within the division.
Lead or support division-wide initiatives, maintain data and reports, and develop staff engagement programs.
Oversee daily office operations, including supervising hourly employees and managing building access and facilities requests.
Serve as back-up Building Emergency Coordinator and department contact for asset management and space certification.
Required qualifications include a bachelor's degree and five years of experience or equivalent.
Preferred skills include experience supporting senior leaders, strong data management, event coordination, and advanced Microsoft Office proficiency.
Expected salary ranges from $75,000 to $85,000 yearly based on experience.