University of South Carolina is hiring an Executive Assistant to Provost. The role manages and coordinates complex administrative and business management projects for the Executive Vice President for Academic Affairs and Provost. The Executive Assistant represents the Provost and communicates with senior university administrators and external constituents, both domestically and internationally.
Highlights
Manage and coordinate administrative and business management projects for the Provost.
Proficiency in verbal, written, and oral communication required.
Approved starting salary: $72,093.
Requires a bachelor’s degree in a related field and 3+ years of experience.
Thorough knowledge of University Policy & Procedures needed.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 15, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance
Retirement Programs
Paid Tuition
Dependent Scholarships
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities
Click here to learn more about why you should work at USC
Posting Details
Posting Summary
Logo | Posting Number | STA00409PO25 Job Family | Administrative Support Job Function | Administrative Services USC Market Title | Executive Assistant Link to USC Market Title | https://uscjobs.sc.edu/titles/172864 Job Level | M0 - Managerial Business Title (Internal Title) | Executive Assistant to Provost Campus | Columbia Work County | Richland College/Division | Division of Academic Affairs and Provost Department | PROV Office of the Provost State Pay Band | 8 Approved Starting Salary | $72,093 Advertised Salary Range | Commensurate with qualifications Location of Vacancy | Columbia, SC Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Manages and coordinates complex administrative and business management projects for the Executive Vice President for Academic Affairs and Provost (Provost). Represents the Provost and communicates with senior university administrators, faculty, staff, students, parents of students, potential students, as well as external constituents (domestic and international). Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Knowledge/Skills/Abilities | Thorough knowledge of University Policy & Procedures and functions. Excellent verbal, written and oral communication skills required. High level of organizational skills. Ability to maintain flexibility and professional image while providing leadership to the Office of the Provost under stressful conditions, deadlines, and constant changing schedules.
Job Duties
Job Duty | Executes complex and confidential administrative support functions for and on behalf of the Executive Vice President for Academic Affairs and Provost. Communicates independently, on a daily basis, both written and orally with diverse individuals both internally and externally, including but not limited to the Office of the President, the Board of Trustees, other University administrators, faculty, staff, students and parents. Requires some availability outside of normal office hours as necessary. The position coordinates and collaborates on special initiatives for the Provost. Examples include facilitating the assembly and dissemination of organizational metrics used in dean and unit leader performance reviews, coordination and communication of the academic colleges blueprint process and oversight of executive level search activities. Essential Function | Yes Percentage of Time | 30Job Duty | Manages the Provost’s calendar with accuracy and discretion. Researches, compiles and organizes materials for meetings, events and speaking engagements. Prepares the agenda, meeting materials and minutes for the Council of Academic Deans monthly meetings. Essential Function | Yes Percentage of Time | 30Job Duty | Manages and plans domestic and international travel related to the Provost. Coordinates and organizes the complex reimbursement of domestic and international travel for the Provost. Essential Function | Yes Percentage of Time | 5Job Duty | Manages and oversees the records management system both hard and electronic for the Executive Vice President of Academic Affairs and Provost. Essential Function | Yes Percentage of Time | 5Job Duty | Plans and coordinates special administrative projects for the Provost. Tracks project timeline, assists with assigned tasks and follows through to completion of the project. Essential Function | Yes Percentage of Time | 10Job Duty | Facilitates and ensures completion of annual reviews of all direct reports to the Provost. Direct reports include, but is not limited to, vice provosts and academic deans.
Essential Function | Yes Percentage of Time | 10Job Duty | Maintains excellent working relationships with key stakeholders, including vice provosts, deans’ offices, the president’s office, and other key university administrative offices. Maintains a thorough understanding of current issues and relays timely information to the provost, vice provosts and associate vice provost.
Essential Function | Yes Percentage of Time | 10
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | 07/01/2025 Job Open Date | 05/29/2025 Job Close Date | 06/15/2025 Open Until Filled | No Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 15, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC Quicklink for Posting | https://uscjobs.sc.edu/postings/188124 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have at least a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
List of References and Contact Information
Optional Documents
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