Ellucian
Executive Assistant to the CEO
🇺🇸 Hybrid - Reston, VA
🕑 Full-Time
💰 TBD
💻 Other
🗓️ June 26th, 2025
SaaS
Edtech.com's Summary
Ellucian is hiring an Executive Assistant to the CEO. The role involves providing strategic administrative support to the CEO by managing complex calendars, coordinating travel, preparing meetings and events, handling confidential information, and supporting special projects to ensure smooth daily operations.
Highlights
- Manage CEO’s calendar, prioritize meetings, and communicate all details in advance
- Coordinate complex domestic and international travel with contingency plans
- Prepare agendas, presentations, notes, and track action items for meetings and events
- Serve as liaison between CEO and internal/external stakeholders, including board members
- Maintain and handle confidential materials and communications with discretion
- Support special projects including research, data analysis, and briefing preparation
- Require 10+ years supporting C-level executives, preferably CEOs, in global environments
- Must have strong Microsoft Office skills and excellent communication abilities
- Demonstrate exceptional organization, time management, and problem-solving skills
- Compensation details not provided; benefits include health coverage, 401k match, parental leave, wellness programs, and professional development opportunities
Executive Assistant to the CEO Full Description
Executive Assistant to the CEO | Hybrid | Reston, VA
- 2003 Edmund Halley Drive, Reston, Virginia, US, 20191; Washington, Washington, DC
- General and Administration
- 6054
- Up to 25%
About Ellucian
Ellucian is a global market leader in education technology. We power innovation for higher education, partnering with more than 2,900 customers across 50 countries and serving over 20 million students. Ellucian's AI-powered platform, trained on the richest dataset available in higher education, drives efficiency, personalized experiences, and strengthened engagement for all students, faculty and staff. Fueled by decades of experience with a singular focus on the unique needs of learning institutions, the Ellucian platform features best-in-class SaaS capabilities and delivers insights needed now and into the future. These solutions and services span the entire student lifecycle, from student recruitment, enrollment, and retention to workforce analytics, fundraising, and alumni engagement. Ellucian's innovative solutions, vast ecosystem of partners, and user community of more than 45,000 provide best practices leading to greater institutional success and achieving better student outcomes.
Values Rooted in Purpose
We embrace the power to lead, the courage to innovate, and the determination to grow. At our core, we believe in humanizing our approach, recognizing that our people are our greatest strength. With a shared vision of transformation, we endeavor to shape a brighter future for higher education.
About the Opportunity
We are currently seeking a seasoned Executive Assistant to directly support our CEO who is recognized as one of the top leaders in SaaS and a trailblazer in the EdTech industry. This role offers a unique opportunity to work closely with Ellucian’s executive leadership, providing strategic administrative support and ensuring the CEO’s day-to-day operations run with precision and efficiency.
This position requires exceptional organizational and written communication skills, sound judgment, discretion, and the ability to thrive in a fast-paced, high-visibility environment. Success in this role hinges on being intuitive, adaptable, detail-oriented, and professionally poised—with the ability to anticipate needs, connect dots, and think several steps ahead. Flexibility and responsiveness to shifting priorities are essential.
The ideal candidate is a proactive, strategic partner who is comfortable interfacing with senior executives, board members, business partners, and internal stakeholders—always upholding the highest level of tact, confidentiality, and professionalism in a dynamic and high-performing environment.
Where you will make an impact
Ellucian is a global market leader in education technology. We power innovation for higher education, partnering with more than 2,900 customers across 50 countries and serving over 20 million students. Ellucian's AI-powered platform, trained on the richest dataset available in higher education, drives efficiency, personalized experiences, and strengthened engagement for all students, faculty and staff. Fueled by decades of experience with a singular focus on the unique needs of learning institutions, the Ellucian platform features best-in-class SaaS capabilities and delivers insights needed now and into the future. These solutions and services span the entire student lifecycle, from student recruitment, enrollment, and retention to workforce analytics, fundraising, and alumni engagement. Ellucian's innovative solutions, vast ecosystem of partners, and user community of more than 45,000 provide best practices leading to greater institutional success and achieving better student outcomes.
Values Rooted in Purpose
We embrace the power to lead, the courage to innovate, and the determination to grow. At our core, we believe in humanizing our approach, recognizing that our people are our greatest strength. With a shared vision of transformation, we endeavor to shape a brighter future for higher education.
About the Opportunity
We are currently seeking a seasoned Executive Assistant to directly support our CEO who is recognized as one of the top leaders in SaaS and a trailblazer in the EdTech industry. This role offers a unique opportunity to work closely with Ellucian’s executive leadership, providing strategic administrative support and ensuring the CEO’s day-to-day operations run with precision and efficiency.
This position requires exceptional organizational and written communication skills, sound judgment, discretion, and the ability to thrive in a fast-paced, high-visibility environment. Success in this role hinges on being intuitive, adaptable, detail-oriented, and professionally poised—with the ability to anticipate needs, connect dots, and think several steps ahead. Flexibility and responsiveness to shifting priorities are essential.
The ideal candidate is a proactive, strategic partner who is comfortable interfacing with senior executives, board members, business partners, and internal stakeholders—always upholding the highest level of tact, confidentiality, and professionalism in a dynamic and high-performing environment.
Where you will make an impact
- Calendar Management: Proactively manage the CEO’s schedule, ensuring meetings are prioritized and time is optimized—with all meeting details (agendas, attendees, prep materials, locations, and objectives) clearly communicated and confirmed in advance.
- Travel Coordination: Plan complex domestic and international travel, including flights, accommodations, ground transportation, and itineraries—while thinking through all logistics and building in backup options and contingency plans to minimize disruption and ensure smooth execution.
- Event & Meeting Preparation: Coordinate key meetings, customer visits, offsites/onsites, and all-hands sessions; prepare agendas, presentations, take meeting notes, and track action items.
- Stakeholder Communication: Serve as liaison between the CEO and internal/external stakeholders; maintain positive relationships with board members, executives, clients, and partners.
- Confidential Information Management: Maintain and organize sensitive materials, records, and communications with discretion and efficiency.
- Special Projects: Support strategic initiatives and ad hoc projects; conduct research, analyze data, and prepare briefing materials to support decision-making.
What you will bring
- 10+ years of experience supporting C-level executives in a complex, matrixed, and global environment; direct experience supporting a CEO is strongly preferred.
- Proven experience supporting board-level interactions and communications.
- Strong written and verbal communication skills, with a sharp attention to detail.
- Highly organized with exceptional time management and prioritization abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, and other business tools.
- Comfortable working under pressure, managing multiple priorities, and adjusting quickly to change.
- Discreet, professional, and trustworthy with sensitive information.
- Highly resourceful, solutions-oriented, and capable of anticipating roadblocks and proactively solving problems.
What makes #Ellucianlife
- Comprehensive health coverage: medical, dental, and vision
- Flexible time off
- Thrive Flex Lifestyle Account (LSA) that allows you to contribute towards your health, financial or learning interests
- 401k w/ match & BrightPlan - to help you save for the future
- Parental Leave
- 5 charitable days to support the community that supports us
- Telemedicine
- Wellness
- Headspace Care (mental health)
- Wellbeats (virtual fitness classes)
- RethinkCare & Wellthy– caregiver support
- Diversity and inclusion programs which provide access to internal employee resource groups
- Employee referral bonuses to encourage the addition of great new people to the team
- We Foster a learning culture with:
- Education Assistance Program
- Professional development opportunities
#LI-JG1
#LI-Hybrid
At Ellucian, we believe in the “power of together.” We embrace an inclusive workplace, and believe that our differences help inspire a culture of acceptance that makes our company more collaborative and innovative. We’re proud to provide equal employment opportunities for job applicants and for our employees, and we are committed to providing a process and an environment that is free from discrimination on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), and other legally protected classifications. These protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career development programs. To enable employees to perform essential functions of their positions and to offer applicants a meaningful opportunity to be considered for positions, we also provide reasonable accommodations to qualified employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices. This job posting is intended to comply with all applicable laws. If we learn during the course of our recruitment process that, due to an applicant’s location, further information about the position is required, including certain salary information, the information in this posting will be supplemented accordingly. Additionally, we are aware of fake applicant schemes and have rigorous internal processes in place to mitigate such risk and inform proper authorities of any such instances that arise.
