Edtech.com's Summary

Touro University New York is hiring an Executive Assistant to the CFO. The position involves managing the CFO's complex schedule, coordinating executive and university-wide committees, handling confidential correspondence, and preparing financial and operational reports to ensure the smooth operation of the CFO's office and finance division.

Highlights

Provide high-level administrative support to the CFO, including schedule coordination and call management.
Prepare executive correspondence and reports using Microsoft Word, Excel, and PowerPoint.
Maintain confidentiality of sensitive information and troubleshoot administrative issues.
Manage office supplies, meeting materials, and greet visitors to the CFO's office.
Learn and use Touro-based programs like Unimarket and Touro One.
Bachelor's degree or equivalent experience required, with a minimum of 5 years in senior administrative roles.
Preferred experience in financially focused environments.
Strong interpersonal, organizational, written, and verbal communication skills are essential.
Salary range: $58,200 to $72,751 per year.
Full-time position with a weekly schedule of 36.5 hours.

Executive Assistant to the CFO Full Description

Overview:

The Executive Assistant provides high-level, confidential administrative and executive support to the Chief Financial Officer (CFO). The Executive Assistant manages the CFO's complex schedule, coordinates executive and university-wide committees, handles sensitive correspondence, and prepares financial and operational reports. They serve as a facilitator between the CFO, the senior management team, the Board of Trustees, and internal and external stakeholders, ensuring the smooth and efficient operation of the CFO's office and the overall finance division. The role is responsible for the overall operational efficiency of the CFO's office.

Responsibilities:

Provides overall administrative support to the CFO. Responsibilities include, but are not limited to the following:

Coordinate and maintain all schedules (appointments, travel, meetings, etc).
Answer, manage and direct calls to/for the CFO.
Establish and maintain e-filing system.
Prepare executive correspondence, reports, documents, etc using Microsoft 365 tools such as Word, Excel, and PowerPoint.
Troubleshoot and resolve administrative issues.
Maintain confidentiality of sensitive information.
Assist the CFO in creating a more efficient and productive work environment.
Order food and provide material (when required) for committee meetings.
Order and maintain supplies for the office.
Meet, greet and address the needs of all visitors to the CFO.
Capacity to quickly learn new Touro-based programs (Unimarket, Touro One).
Work on and/or manage other projects and initiatives as assigned by the CFO.

Qualifications:
Education/Experience

Bachelor's Degree, or equivalent experience.
A minimum of 5 years prior experience in a senior administrative capacity.

Knowledge/Skills/Abilities

Reliability and discretion.
Strong interpersonal skills.
Excellent written and verbal communication skills.
Strong organizational skills.
Detail oriented.
Ability to multitask, and prioritize tasks.
Experience working in a financially focused environment preferred.
Proficiency in Word, Excel, Outlook, Power Point.

Maximum Salary: USD $72,751.00/Yr. Minimum Salary: USD $58,200.00/Yr.

Original Job Description

Overview:

Provides overall administrative support to the CFO. Responsibilities include, but are not limited to the following:

Coordinate and maintain all schedules (appointments, travel, meetings, etc).
Answer, manage and direct calls to/for the CFO.
Establish and maintain e-filing system.
Prepare executive correspondence, reports, documents, etc using Microsoft 365 tools such as Word, Excel, and PowerPoint.
Troubleshoot and resolve administrative issues.
Maintain confidentiality of sensitive information.
Assist the CFO in creating a more efficient and productive work environment.
Order food and provide material (when required) for committee meetings.
Order and maintain supplies for the office.
Meet, greet and address the needs of all visitors to the CFO.
Capacity to quickly learn new Touro-based programs (Unimarket, Touro One).
Work on and/or manage other projects and initiatives as assigned by the CFO.

Qualifications:
Education/Experience

Bachelor's Degree, or equivalent experience.
A minimum of 5 years prior experience in a senior administrative capacity.

Knowledge/Skills/Abilities

Reliability and discretion.
Strong interpersonal skills.
Excellent written and verbal communication skills.
Strong organizational skills.
Detail oriented.
Ability to multitask, and prioritize tasks.
Experience working in a financially focused environment preferred.
Proficiency in Word, Excel, Outlook, Power Point.

Maximum Salary: USD $72,751.00/Yr. Minimum Salary: USD $58,200.00/Yr.

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Edtech.com's Summary

Executive Assistant to the CFO Full Description

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