Purdue University
Executive Assistant to the President & CEO of One Region
🇺🇸 Northwest Indiana, IN
🕑 Full-Time
💰 TBD
💻 Other
🗓️ September 16th, 2025
Edtech.com's Summary
Purdue University is hiring an Executive Assistant to the President & CEO. This role involves managing the CEO’s calendar, coordinating complex travel and events, drafting correspondence, and maintaining communication and logistical support for both One Region and Purdue University Northwest commitments.
Highlights
- Manage the CEO’s integrated calendar, including meetings, travel, and civic events.
- Provide weekly briefings and daily summaries to the CEO.
- Serve as the gatekeeper, screening and prioritizing inbound requests.
- Coordinate travel logistics, event logistics, and maintain RSVP lists.
- Draft, review, and send official correspondence on behalf of the CEO.
- Track outstanding correspondence, commitments, and ensure follow-up on action items.
- Handle administrative tasks such as expense tracking, contracts, and records management.
- Use Google Workspace, Microsoft Office Suite, and digital task/calendar tools proficiently.
- Require a bachelor's degree in business administration, communications, or related field or equivalent experience.
- Minimum 2 years of senior or lead administrative support experience.
Executive Assistant to the President & CEO of One Region Full Description
Overview of Executive Assistant to the President and CEO of One Region
One Region, a dynamic network of executive leaders dedicated to driving positive change in Northwest Indiana, is seeking an Executive Assistant to the President & CEO of One Region. One Region brings together local leaders to empower economic growth and enhance the quality of life in Lake, Porter, and La Porte counties. Together, we're transforming our communities through impactful projects and forward-thinking policies.
Click here to learn more about One Region.
Click here to learn more about One Region.
Duties and Responsibilities of Executive Assistant to the President and CEO of One Region
- Manage the CEO’s integrated calendar, including meetings, travel, and civic events, encompassing responsibilities with One Region and Purdue University Northwest.
- Anticipate conflicts and proactively resolve scheduling challenges.
- Provide weekly briefing materials and daily “day-at-a-glance” summaries.
- Serve as gatekeeper and first point of contact, ensuring appropriate access to the CEO.
- Draft, review, and send emails, memoranda, and other correspondence on behalf of the CEO.
- Maintain systems for tracking outstanding correspondence, commitments, and follow-up actions.
- Screen and prioritize inbound requests, protecting the CEO’s time while maintaining positive stakeholder relationships.
- Coordinate complex travel arrangements, including air, hotel, and ground transportation.
- Manage RSVP lists and logistics for events, conferences, and site visits.
- Ensure timely preparation of itineraries and briefing materials.
- Maintain task lists, project trackers, and deadlines in coordination with team members.
- Monitor follow-up items and ensure closure on action items.
- Assist with vendor coordination and budget tracking where applicable.
- Handle administrative tasks such as expense tracking, contracts, and records management.
- Conduct occasional research and prepare supporting materials.
Benefits of Executive Assistant to the President and CEO of One Region
- Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
- Accrue 15 days’ vacation your first year, then 22 days’ vacation your 2nd year plus rollover
- University contribution of 10% to retirement (3 year waiting period)
- University contributions to Health Savings Account –
- Plus a chance to earn more through participating in University Wellness Initiatives
- 10 paid holidays
- Employee Wellness Programs
- Paid Parental Leave after one year of service
- Tuition remission for you, your spouse and dependent children at any Purdue campus
For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Education of Executive Assistant to the President and CEO of One Region
- Bachelor’s degree required in business administration, communications, or related area.
- Equivalent combination of education and experience will be considered.
Experience of Executive Assistant to the President and CEO of One Region
- Minimum 2 years of experience in a senior or lead administrative support role.
- Experience in retail, hospitality, customer service, or related fast-paced environments welcomed as a transferable background.
Core Competencies of Executive Assistant to the President and CEO of One Region
- Ability to exercise excellent judgment, discretion, and confidentiality in handling sensitive matters.
- Highly organized; able to manage multiple priorities, deadlines, and complex schedules in a fast-paced environment.
- Strong verbal and written communication skills, with ability to draft correspondence on behalf of leadership.
- Proficiency in Google Workspace, Microsoft Office Suite, and digital task/calendar tools.
- Skill in managing travel logistics, event planning, and executive briefing preparation.
- Ability to anticipate needs and act proactively with minimal supervision.
- Professional demeanor, customer service orientation, and ability to interact effectively with diverse stakeholders including business, civic, philanthropic, and academic leaders.
- Ability to learn and adapt quickly, maintain composure under pressure, and model professionalism at all times.
- Ability to travel to events and meetings.
Additional Information
Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.
Purdue University Northwest is an equal opportunity/equal access university.
Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master’s and applied doctoral levels.
Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master’s and applied doctoral levels.
Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW’s values reflect the university’s commitment to respect, innovation, a student-centric university, and excellence.
PNW is consistently ranked among the best public regional universities in U.S. News & World Report’s annual Best Colleges report and is recognized as a First Scholars institution as well as an Innovation and Economic Prosperity University. With its vision to cultivate leaders, inspire excellence, and impact our world, PNW advances the socioeconomic mobility of its students and positively impacts regional development.
FLSA Status
Exempt
