George Washington University
Executive Associate, Office of the President
🇺🇸
Washington, DC
🕑
Full-Time
💰
$32 - $44
per Hour
💻
Other
🗓️
May 13th, 2026
Edtech.com's Summary
The George Washington University is hiring an Executive Associate in the Office of the President. This role manages the President's strategic calendar, handles executive communications, and oversees project and meeting logistics to ensure efficient operations and clear prioritization of time and resources.
Highlights
- Manage strategic calendar and gatekeep access for the President to optimize executive time.
- Draft, review, and distribute high-level executive communications, including memos and presentations.
- Serve as liaison between the President's Office and internal/external stakeholders.
- Oversee project and meeting management, including logistics, background preparation, and vendor negotiations.
- Provide administrative follow-up through invites, reminders, and ensuring completion of action items.
- Preferred experience with complex calendar management software and project management tools.
- Requires a Bachelor’s degree plus two years of relevant experience, or a Master’s degree in a related field by the start date.
- Previous executive-level scheduling, conflict resolution skills, and discretion handling sensitive information preferred.
- Full-time position with a hiring salary range of $31.65 to $43.54 per hour.
- Position requires on-campus work with a Monday to Friday schedule, 8:30 am to 5:30 pm.
Executive Associate, Office of the President Full Description
Executive Associate, Office of the President
Please see Special Instructions for more details.
Employer will not sponsor for employment Visa status
Posting Details
I. JOB OVERVIEW
Job Description Summary: | The George Washington University was founded in 1821 in response to a vision that the nation’s foremost founder spelled out in his last will and testament. He dreamed of a university that would educate the citizen leaders of the new nation he had done so much to create.
Today the university that bears his name is different in many ways from what George Washington could have imagined. He could not have imagined the sheer size of its enrollment, now 26,000 students, including women as well as men from all 50 states and more than 100 countries. Nor could he have envisioned a university with multiple campuses and 14 schools; with more than 120 departments and 95 centers and institutes; with a half-million-square foot science and engineering building; with a school of public health, located on a circle that bears his name; or with a museum housing a world-class collection of textiles and the history of the great capital city he had only begun to plan.
Reporting to the Director of Administration, the Executive Associate works in the President’s Office with the following responsibilities.
Main responsibilities include:
1. Strategic Calendar & Access Management
Proactive Scheduling: Provide extensive and effective management of calendars to ensure a clear purpose and strategic use of the executive’s time.
Gatekeeping: Independently evaluates requests and manages access to the executive. Actively monitors meeting times to ensure they adhere to the executive’s schedule.
Conflict Resolution: Resolve complex scheduling conflicts promptly and effectively.
2. Executive Operations & Communications
Document Preparation: Draft, review, and disseminate high-level executive communications, meeting agendas, memos, and presentations.
Liaison Duties: Serve as the primary administrative and operational contact, acting as a liaison between the office and internal/external stakeholders.
Correspondence: Manage incoming inquiries and correspondence, delegating tasks to appropriate individuals and following up to ensure timely completion.
3. Project & Meeting Management
Meeting Logistics: Oversee all aspects of meeting planning, including gathering data, researching issues, and preparing background materials/graphs for presentations. Manage event planning logistics, which may include vendor negotiations and contract execution.
Administrative Follow-up: Send out invites, reminders, and follow-up communications to ensure action items are addressed.
This role may serve as a backup to other team members or functions as operational needs require.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications: | Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications: | Previous executive level scheduling experience preferred. Experience working in a fast pace environment preferred. Expertise in complex calendar management software and project management tools preferred. Ability to draft high-level correspondence and interact with internal and external stakeholders in a professional manner preferred. Demonstrated experience in proactive conflict resolution regarding scheduling and resource allocation preferred. Experience handling sensitive information with a high degree of discretion preferred.
Hiring Range | $31.65 - $43.54
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Today the university that bears his name is different in many ways from what George Washington could have imagined. He could not have imagined the sheer size of its enrollment, now 26,000 students, including women as well as men from all 50 states and more than 100 countries. Nor could he have envisioned a university with multiple campuses and 14 schools; with more than 120 departments and 95 centers and institutes; with a half-million-square foot science and engineering building; with a school of public health, located on a circle that bears his name; or with a museum housing a world-class collection of textiles and the history of the great capital city he had only begun to plan.
Reporting to the Director of Administration, the Executive Associate works in the President’s Office with the following responsibilities.
Main responsibilities include:
1. Strategic Calendar & Access Management
Proactive Scheduling: Provide extensive and effective management of calendars to ensure a clear purpose and strategic use of the executive’s time.
Gatekeeping: Independently evaluates requests and manages access to the executive. Actively monitors meeting times to ensure they adhere to the executive’s schedule.
Conflict Resolution: Resolve complex scheduling conflicts promptly and effectively.
2. Executive Operations & Communications
Document Preparation: Draft, review, and disseminate high-level executive communications, meeting agendas, memos, and presentations.
Liaison Duties: Serve as the primary administrative and operational contact, acting as a liaison between the office and internal/external stakeholders.
Correspondence: Manage incoming inquiries and correspondence, delegating tasks to appropriate individuals and following up to ensure timely completion.
3. Project & Meeting Management
Meeting Logistics: Oversee all aspects of meeting planning, including gathering data, researching issues, and preparing background materials/graphs for presentations. Manage event planning logistics, which may include vendor negotiations and contract execution.
Administrative Follow-up: Send out invites, reminders, and follow-up communications to ensure action items are addressed.
This role may serve as a backup to other team members or functions as operational needs require.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications: | Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications: | Previous executive level scheduling experience preferred. Experience working in a fast pace environment preferred. Expertise in complex calendar management software and project management tools preferred. Ability to draft high-level correspondence and interact with internal and external stakeholders in a professional manner preferred. Demonstrated experience in proactive conflict resolution regarding scheduling and resource allocation preferred. Experience handling sensitive information with a high degree of discretion preferred.
Hiring Range | $31.65 - $43.54
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: | Foggy Bottom, Washington, D.C.
College/School/Department: | President
Family | Administration
Sub-Family | Administrative / Operations
Stream | Individual Contributor
Level | Level 2
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday-Friday, 8:30 am - 5:30 pm
Will this job require the employee to work on site? | Yes
Employee Onsite Status | On-campus (in person)
Telework: | No
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014185
Job Open Date: | 05/11/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
College/School/Department: | President
Family | Administration
Sub-Family | Administrative / Operations
Stream | Individual Contributor
Level | Level 2
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday-Friday, 8:30 am - 5:30 pm
Will this job require the employee to work on site? | Yes
Employee Onsite Status | On-campus (in person)
Telework: | No
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014185
Job Open Date: | 05/11/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you currently employed with The George Washington University?
- No
- Yes
- * If you are a current staff or research employee at The George Washington University, have you successfully completed your Introductory Employment Period (IEP)? Employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.
- Yes
- No
- Not Applicable
- * What is your expected salary range?
(Open Ended Question)
Documents needed to Apply
Required Documents
- Resume
- Cover Letter
Optional Documents
Human Resource
Management & Development
Management & Development
2013 H Street, NW, 3rd Floor
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
Recognition_Toolkit
Talent@GWLogin
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
Recognition_Toolkit
Talent@GWLogin
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