Executive Associate to the Vice President for Finance and Administration

Executive Associate to the Vice President for Finance and Administration

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Staff Posting Details

 Position Information 

Requisition Number  | P01277
Position Type  | Management
Department  | Office of VP for Finance and Administration Staff
Working Title  | Executive Associate to the Vice President for Finance and Administration
Classification  | Operational Leadership/Professional 160 - S160

 Position Summary Information 

Nature of position  | Permanent, Full-time
If Temporary, Start Date  |
If Temporary, End Date  |
If part-time, hours per week  |
If part-time, percent time  |
Days Worked  | Monday - Friday
Hours/Shift worked  | 8:00 a.m. - 4:30 p.m. (Periodic unscheduled overtime may be required depending on office needs.)
Union  | Management

 
Posting Detail Information 

Job Summary/Basic Function  | About the position:
Primary responsibility for providing executive support to the vice president for finance and administration (VPFA) through calendar management, organizing meetings, including preparing agendas and minutes where appropriate, preparing communications on behalf of the VPFA, addressing inquiries from internal and external constituents, facilitating document flow, processing travel requests, and similar duties. In working with the VPFA, organize agenda items and information for the quarterly Council of Trustees meetings, including coordination related to such with the president’s office. Administrative responsibility for compilation, management and cataloging of institutional policies. Works closely with departmental leaders throughout finance and administration, requiring familiarity with those specific areas. All other duties as assigned.

Join Our Team at Millersville University!
Annual Range: $53,000 – $58,000
Plus a generous benefits package designed to support your well-being and future:

 Comprehensive Health Coverage – Medical, dental, and vision insurance Group Life Insurance Retirement Plans – Choose from two excellent options Tuition Waiver – Invest in your education or your family’s Paid Time Off – Vacation, sick leave, and holidays to recharge Full Benefits Summary(PDF)

Why Millersville?
Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania’s State System of Higher Education. We’re known for:

Strong student-faculty connections 70+ undergraduate and 24 graduate programs A stunning campus and vibrant community Outstanding job placement for graduates
With over 66,000 alumni across the globe, our impact is far-reaching—and growing.

Our Mission & Values:
At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion.

We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community.

Equal Opportunity for All:
Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.

Duties and Responsibilities  | Maintaining the calendar for the VPFA which includes prioritization, such as meeting with the president and the cabinet as well as direct reports and screening meeting requests from internal and external parties. Meeting coordination including preparing agendas and materials as appropriate in working with the VPFA and attending direct reports meetings and taking/distributing notes from such. Organize and prepare and/or edit materials for Council on Trustees meetings, any meetings with the Board of Governors, or other governmental entities, including PASSHE. Management of institutional policies including electronically filing, maintaining, and cataloguing such policies. Responsibility for document processing in the VPFA’s office including, but not limited to: documents requiring the VPFA’s signature, purchase requisitions, travel request/reimbursement processing for the VPFA and those from the president’s office that must be approved by the VPFA. Coordinate internal and external communications to the VPFA’s office to ensure concerns are both prioritized and addressed timely, including providing responses to those making queries. General management of the office of the VPFA including ordering supplies, communicating with IT for technology problems, and other overall duties to ensure the office runs smoothly. Maintain notary public license to respond to needs for such by the University community.
All other duties as assigned.

Required Qualifications  | Bachelor’s degree and five years’ experience supporting an executive or management level position; or the equivalent combination of experience and education to successfully perform the duties of the position. Experience scheduling complex meetings and/or events. Highly effective interpersonal skills, including proficient oral, written, and proofreading skills. A high degree of integrity and adherence to confidentiality. Excellent planning and organizational skills, with the ability to handle multiple priorities and projects. Attention to details and deadlines. Highly skilled in the use of Zoom and Microsoft Office including Word, Excel, PowerPoint, Outlook, and Teams. Commitment to inclusive practices and working with diverse student populations. Successful interview. Successful completion of three background checks.

Preferred Qualifications  | Banner, PeopleAdmin or SAP experience. Experience in supporting an executive or management level position in a university setting.

Essential Functions  | Please Note: These duties are to be performed with or without an accommodation. We are committed to providing reasonable accommodations in accordance with Americans with Disabilities Act (ADA).

Ability to work in person on campus in an office setting. Most work done at a desk, utilizing a computer and phone. Ability to sit for long lengths of time. Extensive verbal communication skills (provide information and assistance regularly). Extensive writing skills (prepare and organize complex documents). Dexterity of hands and fingers to operate a computer keyboard and mouse. Work is normally performed in a typical interior/office work environment. Basic math skills (add, subtract, multiply, divide). No or very limited physical effort required. No or very limited exposure to physical risks. Must be able to lift/pull/push up to 10 pounds.
Posting Open Date  | 03/13/2026
Posting Close Date  | 03/26/2026
Special Instructions to Applicants  |
Quicklink for Posting/Requisition  | https://jobs.millersville.edu/postings/14540

Applicant Documents

Supplemental Questions

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