Edtech.com's Summary

Arizona State University is hiring an Executive Director, Finance and Business Operations. This role manages financial, operational, human resources, facilities, and IT functions for the School of Technology for Public Health and the John Shufeldt School of Medicine and Medical Engineering. The position advises Deans on financial strategy, oversees budgets, coordinates audits, and leads teams to optimize administrative processes across multiple campuses.

Highlights

Directs finance, purchasing, HR, leasing, facilities, and IT operations for the schools.
Develops annual and multi-year operating and capital budgets; performs financial forecasting and scenario modeling.
Advises Deans on financial sustainability, risk management, and resource allocation.
Oversees space planning, facilities management, and continuity of operations.
Coordinates internal audit activities and ensures compliance with financial and administrative policies.
Collaborates with Enterprise Technology to implement technology infrastructure within budget.
Leads and develops a high-performing administrative team, fostering accountability and collaboration.
Manages HR operations including payroll, classification, talent acquisition, and grievance management.
Provides financial oversight of partnership agreements, clinical/program revenue, and externally funded initiatives.
Requires Bachelor's degree plus nine years experience including five years in management; Master’s and CPA preferred, with experience in finance software (Excel, Workday), healthcare finance, and university/public-sector environment.

Executive Director, Finance and Business Operations Full Description

Job Profile:Administrative Operations Manager 4

Job Family:Administrative Operations

Time Type:Full time

Max Pay - Depends on experience:$185,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and nine (9) years of experience appropriate to the area of assignment/field including five (5) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Administers and evaluates all business and administrative matters including budget, operations, and programs and personnel administration within several departments. Provides financial analysis and strategic planning as well as oversees the budgetary controls.

Job Description:

This position serves as the senior fiscal administrator and strategic advisor to Deans of the School of Technology for Public Health and the John Shufeldt School of Medicine and Medical Engineering (collectively, "the Schools") and will work closely with existing university budget and finance and officials and human resources colleagues across the existing Academic, Knowledge, Learning, and Public Enterprises. Responsible for accounting, budget management, fiscal operations, facilities, human resources, and information technology. Defines successful strategies, assesses and develops needed partnerships, and defines and manages service level agreements established in support of operations across all campuses of School of Medicine and Advanced Medical Engineering, and School of Technology for Public Health. This position is also responsible for a variety of planning, special projects, and representational assignments for the School of Medicine and Advanced Medical Engineering, and School of Technology for Public Health.

Position Salary Range:

$140,000 - $185,000 per year, depending on experience

Essential Duties

Directs the staff and day-to-day operations of the schools related to finance, purchasing, human resources, leasing, facilities, and information technology.
Works collaboratively with the Deans to develop, implement, and assess plans for operational infrastructure, systems, and processes and recommends and implements strategies to address issues and increase efficiency and effectiveness.
Leads development of annual and multi-year operating and capital budgets; conducts financial forecasting and scenario modeling to support enrollment growth, new program development, and strategic initiatives.
Advises the Deans of the Schools on financial sustainability, risk management, and resource allocation.
Responsible for space planning, Continuity of Operations Plan, building access, and other facilities-related items.
In collaboration with Facilities Development and Management (FDM), leads efforts of the facilities operation to provide adequate facilities and properly control costs to maintain, construct and renovate the schools facilities in the best possible manner.
Provides executive oversight of financial operations, including accounts payable, accounts receivable, purchasing, and revenue management functions, ensuring compliance and operational efficiency.
Coordinates internal audit activities and collaborates with University administration. Supports audit reviews and compliance reporting requirements, and may prepare school-specific financial reports for internal and external stakeholders as needed.
Partners with Enterprise Technology in the development, implementation, and assessment of a Technology Infrastructure within budgetary constraints.
Leads, reviews, and coordinates the preparation of administrative reports.
Develops, evaluates, and recommends changes in administrative policies and procedures.
Counsels and advises college and/or division deans, chairs, or administrators in fiscal and college administration.
Leads and develops a high-performing administrative team; establishes clear performance expectations and fosters a culture of accountability, collaboration, and service excellence.
Interprets and applies pertinent rules, regulations, policies and procedures set forth by university or other governing agencies.
Provides executive oversight of HR operations and workforce planning which may include payroll actions, classification, talent acquisition, employee grievances and other applicable HR issues.
Works collaboratively with the Academic Personnel team for all HR actions related to faculty, including budget approval, review of offer letters, and establishing guidelines as it relates to pay practices.
Provides financial oversight for partnership agreements, clinical or program-based revenue streams, and externally funded initiatives.
Negotiates and administers contracts and leases as required.
Serves or represents the Schools on committees and boards.
Coordinates or assumes other duties or projects as assigned.

Desired Qualifications

Master's degree (preferred)
Degree in Business Administration, Finance, Accounting or closely related field.
Demonstrated knowledge of financial regulations, non-profit accounting standards (GAAP), and grant management.
Experience with financial software and systems, with strong proficiency in Excel and financial modeling tools.
Evidence of effective communication and interpersonal skills, with the ability to present complex financial information to non-financial stakeholders.
Experience in leadership skills with the ability to manage and develop a team.
Skill in establishing and maintaining effective working relationships with internal and external stakeholders.
Strong knowledge of the principles and practices of financial analysis and forecasting.
Demonstrated experience/knowledge of healthcare finance, best practices, accounting principles, and processing (e.g., billing, reimbursement, contracting, etc.).
Evidence of high level of integrity and commitment to ethical financial management.
Experience working in a university-affiliated or public-sector environment.
Familiarity with Workday or similar ERP systems.
Experience with healthcare start-ups is a strong plus. Evidence of significant experience in adeptly managing a large complex budget with funding from multiple sources pertaining to universities in multi-campus systems; knowledge of legal rules and regulations governing a university
CPA designation a plus.

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.
Regular activities require ability to quickly change priorities that may include and/or are subject to resolution of conflicts.
Ability to clearly communicate to perform essential functions.

Department Statement:

The medical school is one facet of ASU Health, an unprecedented approach to health created by ASU, that will transform how health care is designed, delivered and measured while also producing health care leaders who will be focused every day on Arizona's health.

The School of Technology for Public Health at ASU is part of ASU Health, the university's commitment to leverage its full energy and innovation to improve health outcomes in Arizona and beyond.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19398.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description