Executive Associate to the Vice President for Student Affairs

Edtech.com's Summary

Millersville University is hiring an Executive Associate to the Vice President for Student Affairs. The role involves managing day-to-day office operations, preparing reports and analyses, monitoring project timelines, reviewing policies, delegating assignments, and acting as a liaison with various institutional and external parties. The Executive Associate also represents the Vice President at meetings when needed.

Highlights

Manage daily operations of the Vice President for Student Affairs' office and oversee business activities.

Prepare and draft correspondence, reports, and briefing materials for the VP, Council of Trustees, and Cabinet.

Monitor project timelines, review policies and procedures, and provide recommendations.

Coordinate complaint investigations, submit internal and external reports, and maintain confidentiality.

Liaise with institutional offices, state offices, the external community, and act as a point of contact for students and parents.

Collaborate with units within Student Affairs, the President's Office, Human Resources, and manage the division budget.

Supervise student workers and assist with employment searches, grants, and special events planning.

Required skills include proficiency in Zoom and Microsoft Office (Word, PowerPoint, Excel, Outlook, Teams), strong communication, and budget management experience.

Qualifications include a bachelor's degree and five years of executive-level administrative experience or equivalent; master’s degree preferred.

Salary range is $55,000 to $57,000 plus comprehensive benefits including health insurance, retirement plans, tuition waiver, and paid time off.

Executive Associate to the Vice President for Student Affairs Full Description

Links

Executive Associate to the Vice President for Student Affairs

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Staff Posting Details

Position Information

Requisition Number	P01242
Position Type	Management
Department	VP Office - Student Affairs Staff
Working Title	Executive Associate to the Vice President for Student Affairs
Classification	Operational Leadership/Professional 160 - S160

Position Summary Information

Nature of position	Permanent, Full-time
If Temporary, Start Date
If Temporary, End Date
If part-time, hours per week
If part-time, percent time
Days Worked	Monday - Friday
Hours/Shift worked	8:00 a.m. - 4:30 p.m.
Union	Management

Posting Detail Information

Job Summary/Basic Function	About the position: This position will serve as an Executive Associate for the Vice President for Student Affairs (VPSA). The major responsibilities of the position will focus on a wide variety of assignments as well as the day-to-day oversight and management of the VPSA’s office operations. Some of these activities would include but not be limited to the preparation of reports, analytic analysis, monitoring of project timelines, review of policies and procedures and make recommendations to the VP. The Executive Associate will review and monitor all business activity related to the management of the office operations and delegate projects and assignments to the appropriate Student Affairs direct reports, including the Secretary. This position will require specific understanding of each major function within the division to make important decisions as to the allocation of assignments for the VP. In addition, this position will act as a liaison to other institutional offices, the state offices, as well as the external community. This position will attend meetings on the VPSA’s behalf if the VP is unable to attend. Join Our Team at Millersville University! Salary Range: $55,000.00 – $57,000.00 Plus a generous benefits package designed to support your well-being and future: Comprehensive Health Coverage – Medical, dental, and vision insurance Group Life Insurance Retirement Plans – Choose from two excellent options Tuition Waiver – Invest in your education or your family’s Paid Time Off – Vacation, sick leave, and holidays to recharge Full Benefits Summary(PDF) Why Millersville? Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania’s State System of Higher Education. We’re known for: Strong student-faculty connections 70+ undergraduate and 24 graduate programs A stunning campus and vibrant community Outstanding job placement for graduates With over 66,000 alumni across the globe, our impact is far-reaching—and growing. Our Mission & Values: At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion. We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community. Equal Opportunity for All: Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.
Duties and Responsibilities	Research matters, procedures and processes as requested by the VP. Apprise the VP of matters that may be of significance. Respond to communications (correspondence, emails, telephone contacts, etc.) as authorized by the VP. Draft correspondence and reports for the VP. Edit drafts prepared by other divisional staff members. Prepare: briefing materials for the VP’s presentations and meetings. documents and processes for administrative searches. Draft documents and reports for meetings with the Council of Trustees and Cabinet. Monitor the investigation and resolution of complaints. Coordinate the timely submission of internal and external reports. Review guidelines for various reports and processes and develop revisions/updates as required. Ensure the integrity of confidential matters related to the VP’s office. Participate in campus events and meetings as a member of VP’s office. Assist the VP as a point of contact for students and parents. Act as a liaison to other institutional offices, state offices, and the external community. Work closely with all the units within Student Affairs, the Secretary for Student Affairs, department directors, the President’s Office, and Human Resources to ensure high performance. Work collaboratively to keep all staff within the VP’s Office appropriately advised of issues that directly affect them or matters relevant to the operation of the division and ensure matters of confidentiality are maintained as such. Attend and participate in Student Affairs leadership meetings, VP staff meetings, VP administrative meetings and other meetings/committees as directed by the VP. Conduct staff meetings to prioritize and ensure tasks/projects are being completed timely and accurately. Ensure all customer service calls/emails that originate from the President’s Office or VP for Student Affairs office are referred to the appropriate area. Ensure integrity of confidential matters related to the VP’s office. Provide follow-up details to the President’s Office and VPSA. Supervise student workers. Provide work assignments and monitor completion of tasks. Work collaboratively with professionals within the Office of Budget and Accounting to prepare, manage, and monitor the Division budget to include the VP’s budget and inform the VPSA of any issues within the budget. Ensure fiscal responsibility by actively monitoring and managing the budget; keeping the VP informed of budget status and working with the budget office, directors, and administrative staff to ensure fiscal responsibility. Work with the VP to determine the best sources of funding for various projects. Initiate and prepare annual division budget resource request process. Prepare the budget guidelines for directors in preparation of their budgets. Prepare the annual resource request for submission and approval by Cabinet. Serve as a participating member of Student Affairs leadership team and recorder for the meeting minutes, prepare and disseminate pertinent information to members. Assist the VP with the Parent’s Council Work closely with the VP in planning and coordinating retreats and special events. Assist in employment searches. Research and assist in the application and management of grants. All other duties as assigned.
Required Qualifications	Bachelor’s degree and five years of experience working as an administrative assistant at an executive level OR the equivalent combination of education and experience to successfully perform the duties of the position. Experience scheduling complex meetings and/or events. Experience in budget preparation and management. Highly effective interpersonal and phone skills. Proficiency at a university level in oral and written communications and proofreading. Strong sense of diplomacy, responsibility, and tact. A high degree of integrity and adherence to confidentiality. Excellent planning and organizational skills, with the ability to handle multiple priorities and projects. Ability to deal with personnel matters and office management. Highly skilled in the use of Zoom and Microsoft Office, with a strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook, and Teams. Independent judgement, personal responsibility, and anticipatory thinking. Comfort with dynamic, fast-paced work environments. A sense of urgency and attention to deadlines and details. Flexibility, willingness, and ability to pursue and adopt new ideas, information and technology, and process and summarize information. Ability to communicate effectively with people from varied social, educational, and economic backgrounds and demonstrate sensitivity to diversity and multicultural issues. Commitment to inclusive practices and working with diverse student populations. Successful interview. Successful completion of three background checks.
Preferred Qualifications	Master’s degree. Prior experience supporting an executive or manager in a university. Banner, People Admin and/or SAP experience.
Essential Functions	Please Note: These duties are to be performed with or without an accommodation. We are committed to providing reasonable accommodations in accordance with Americans with Disabilities Act (ADA). Ability to work on campus in an office setting. No or very limited physical effort required. No or very limited exposure to physical risks. Extensive writing skills (prepare and organize complex documents). Extensive verbal communication skills (provide information and assistance regularly). Intermediate math skills. Most work done at a desk, utilizing a computer and phone. Work is normally performed in a typical interior/office work environment. Understanding of written and verbal directions. Ability to sit for long lengths of time. Must be able to lift/pull/push up to 10 pounds. Dexterity of hands and fingers to operate a computer keyboard and mouse.
Posting Open Date	11/18/2025
Posting Close Date	12/02/2025
Special Instructions to Applicants
Quicklink for Posting/Requisition	https://jobs.millersville.edu/postings/14181

Applicant Documents

Required Documents

Cover Letter/Letter of Application
Resume

Optional Documents

Curriculum Vitae
Unofficial Transcripts 1
Other Document 1
Other Document 2
Reference Letter 1
Reference Letter 2
Reference Letter 3
DD 214

Supplemental Questions

Required fields are indicated with an asterisk (*).

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Original Job Description

Links

Executive Associate to the Vice President for Student Affairs

Bookmark this Posting Print Preview | Apply for this Job

Staff Posting Details

Position Information

Requisition Number	P01242
Position Type	Management
Department	VP Office - Student Affairs Staff
Working Title	Executive Associate to the Vice President for Student Affairs
Classification	Operational Leadership/Professional 160 - S160

Position Summary Information

Nature of position	Permanent, Full-time
If Temporary, Start Date
If Temporary, End Date
If part-time, hours per week
If part-time, percent time
Days Worked	Monday - Friday
Hours/Shift worked	8:00 a.m. - 4:30 p.m.
Union	Management

Posting Detail Information

Job Summary/Basic Function	About the position: This position will serve as an Executive Associate for the Vice President for Student Affairs (VPSA). The major responsibilities of the position will focus on a wide variety of assignments as well as the day-to-day oversight and management of the VPSA’s office operations. Some of these activities would include but not be limited to the preparation of reports, analytic analysis, monitoring of project timelines, review of policies and procedures and make recommendations to the VP. The Executive Associate will review and monitor all business activity related to the management of the office operations and delegate projects and assignments to the appropriate Student Affairs direct reports, including the Secretary. This position will require specific understanding of each major function within the division to make important decisions as to the allocation of assignments for the VP. In addition, this position will act as a liaison to other institutional offices, the state offices, as well as the external community. This position will attend meetings on the VPSA’s behalf if the VP is unable to attend. Join Our Team at Millersville University! Salary Range: $55,000.00 – $57,000.00 Plus a generous benefits package designed to support your well-being and future: Comprehensive Health Coverage – Medical, dental, and vision insurance Group Life Insurance Retirement Plans – Choose from two excellent options Tuition Waiver – Invest in your education or your family’s Paid Time Off – Vacation, sick leave, and holidays to recharge Full Benefits Summary(PDF) Why Millersville? Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania’s State System of Higher Education. We’re known for: Strong student-faculty connections 70+ undergraduate and 24 graduate programs A stunning campus and vibrant community Outstanding job placement for graduates With over 66,000 alumni across the globe, our impact is far-reaching—and growing. Our Mission & Values: At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion. We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community. Equal Opportunity for All: Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.
Duties and Responsibilities	Research matters, procedures and processes as requested by the VP. Apprise the VP of matters that may be of significance. Respond to communications (correspondence, emails, telephone contacts, etc.) as authorized by the VP. Draft correspondence and reports for the VP. Edit drafts prepared by other divisional staff members. Prepare: briefing materials for the VP’s presentations and meetings. documents and processes for administrative searches. Draft documents and reports for meetings with the Council of Trustees and Cabinet. Monitor the investigation and resolution of complaints. Coordinate the timely submission of internal and external reports. Review guidelines for various reports and processes and develop revisions/updates as required. Ensure the integrity of confidential matters related to the VP’s office. Participate in campus events and meetings as a member of VP’s office. Assist the VP as a point of contact for students and parents. Act as a liaison to other institutional offices, state offices, and the external community. Work closely with all the units within Student Affairs, the Secretary for Student Affairs, department directors, the President’s Office, and Human Resources to ensure high performance. Work collaboratively to keep all staff within the VP’s Office appropriately advised of issues that directly affect them or matters relevant to the operation of the division and ensure matters of confidentiality are maintained as such. Attend and participate in Student Affairs leadership meetings, VP staff meetings, VP administrative meetings and other meetings/committees as directed by the VP. Conduct staff meetings to prioritize and ensure tasks/projects are being completed timely and accurately. Ensure all customer service calls/emails that originate from the President’s Office or VP for Student Affairs office are referred to the appropriate area. Ensure integrity of confidential matters related to the VP’s office. Provide follow-up details to the President’s Office and VPSA. Supervise student workers. Provide work assignments and monitor completion of tasks. Work collaboratively with professionals within the Office of Budget and Accounting to prepare, manage, and monitor the Division budget to include the VP’s budget and inform the VPSA of any issues within the budget. Ensure fiscal responsibility by actively monitoring and managing the budget; keeping the VP informed of budget status and working with the budget office, directors, and administrative staff to ensure fiscal responsibility. Work with the VP to determine the best sources of funding for various projects. Initiate and prepare annual division budget resource request process. Prepare the budget guidelines for directors in preparation of their budgets. Prepare the annual resource request for submission and approval by Cabinet. Serve as a participating member of Student Affairs leadership team and recorder for the meeting minutes, prepare and disseminate pertinent information to members. Assist the VP with the Parent’s Council Work closely with the VP in planning and coordinating retreats and special events. Assist in employment searches. Research and assist in the application and management of grants. All other duties as assigned.
Required Qualifications	Bachelor’s degree and five years of experience working as an administrative assistant at an executive level OR the equivalent combination of education and experience to successfully perform the duties of the position. Experience scheduling complex meetings and/or events. Experience in budget preparation and management. Highly effective interpersonal and phone skills. Proficiency at a university level in oral and written communications and proofreading. Strong sense of diplomacy, responsibility, and tact. A high degree of integrity and adherence to confidentiality. Excellent planning and organizational skills, with the ability to handle multiple priorities and projects. Ability to deal with personnel matters and office management. Highly skilled in the use of Zoom and Microsoft Office, with a strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook, and Teams. Independent judgement, personal responsibility, and anticipatory thinking. Comfort with dynamic, fast-paced work environments. A sense of urgency and attention to deadlines and details. Flexibility, willingness, and ability to pursue and adopt new ideas, information and technology, and process and summarize information. Ability to communicate effectively with people from varied social, educational, and economic backgrounds and demonstrate sensitivity to diversity and multicultural issues. Commitment to inclusive practices and working with diverse student populations. Successful interview. Successful completion of three background checks.
Preferred Qualifications	Master’s degree. Prior experience supporting an executive or manager in a university. Banner, People Admin and/or SAP experience.
Essential Functions	Please Note: These duties are to be performed with or without an accommodation. We are committed to providing reasonable accommodations in accordance with Americans with Disabilities Act (ADA). Ability to work on campus in an office setting. No or very limited physical effort required. No or very limited exposure to physical risks. Extensive writing skills (prepare and organize complex documents). Extensive verbal communication skills (provide information and assistance regularly). Intermediate math skills. Most work done at a desk, utilizing a computer and phone. Work is normally performed in a typical interior/office work environment. Understanding of written and verbal directions. Ability to sit for long lengths of time. Must be able to lift/pull/push up to 10 pounds. Dexterity of hands and fingers to operate a computer keyboard and mouse.
Posting Open Date	11/18/2025
Posting Close Date	12/02/2025
Special Instructions to Applicants
Quicklink for Posting/Requisition	https://jobs.millersville.edu/postings/14181

Applicant Documents

Required Documents

Cover Letter/Letter of Application
Resume

Optional Documents

Curriculum Vitae
Unofficial Transcripts 1
Other Document 1
Other Document 2
Reference Letter 1
Reference Letter 2
Reference Letter 3
DD 214

Supplemental Questions

Required fields are indicated with an asterisk (*).

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.

Any data not saved will be lost.

Click 'OK' to keep your session active.

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Executive Associate to the Vice President for Student Affairs

Edtech.com's Summary

Executive Associate to the Vice President for Student Affairs Full Description

Director of Student Support Services - Sign On Bonus $2,500

Clinical Career Advisor

HUB Program Coordinator (Student Services Professional III) CURRENT CSU SYSTEM-WIDE APPLICANTS ONLY

Academic Advisor

Associate Dean for Student Affairs, Zucker School of Medicine at Hofstra/Northwell