Catholic University of America
Executive Project Coordinator
Edtech.com's Summary
The Catholic University of America is hiring an Executive Project Coordinator. This role involves providing comprehensive administrative support to the Senior Vice Provost for Research, managing complex schedules, coordinating communication across departments, and facilitating research space logistics while maintaining confidentiality and professionalism.
Highlights
- Provide multifaceted administrative and executive assistant support to the Senior Vice Provost for Research.
- Manage SVPR’s calendar, travel arrangements, meetings, and follow-up tasks.
- Coordinate research space requests, office operations, and budgetary activities.
- Prepare summaries, reports, and maintain official correspondence.
- Maintain confidential information and serve as a primary contact for SVPR communications.
- Use Google Workspace, MS Office, Excel, PowerPoint, and program management tools.
- Require at least a Bachelor’s degree; Master’s preferred, with 2+ years related experience including executive support or project coordination.
- Familiarity with PeopleSoft or willingness to learn within three months.
- Demonstrated effective communication skills, tact, discretion, and ability to handle sensitive information.
- Support coordination with university leadership, faculty, staff, and external business contacts.
Executive Project Coordinator Full Description
Posting Title: Executive Project Coordinator Overview:
- Performs a variety of complex and confidential administrative support duties under the direction of the Senior
Vice Provost for Research (SVPR) - Serves as the Executive Assistant to the Senior Vice Provost for Research (SVPR)
- Provides multi-faceted administrative support and assistance to ensure effective use of SVPR’s time and
productive interactions with leadership, faculty, staff and the public - Manages the SVPR’s calendar, complex travel arrangements, meeting preparations, follow up tasks
- Conducts information gathering on behalf of SVPR and prepares summaries and reports.
- Develops positive relationships at all levels of the organization.
- Uses discretion, judgment, and knowledge of the organization to facilitate SVPR’s activities and maintain
confidentiality. - Coordinates research space requests, moves, and outfitting of research spaces under the direction of the SVPR.
- Office manager for ordering, budgets, and student staff, and works closely with the Office of Sponsored
Projects (pre-award), the Institutional Partnership office in Advancement, and the Office of Sponsored
Accounting (post-award) to facilitate collaboration between offices. - Other duties as assigned by the SVPR.
Responsibilities:
- Assist the SVPR to ensure the smooth and efficient running of the SVPR’s Office.
- Collaborate with others in the SVPR Office to ensure that equipment and supplies for
office operations are ready to use including photocopying, printing, mail distribution,
and telephone/PBX, central files, and supplies. - Maintain SVPR calendar and Office of the SBPR calendars and schedules.
- Organize day to day office and online activities to ensure the SVPR Office meets commitments by attending
to leadership, faculty and staff needs. - Maintain all confidential information according to policies.
Interact with the Academic Budget Office regarding SVPR office expenses - Maintain lines of communication as the main point of contact with the Office of the
President, offices of the members of the President’s Cabinet, and members of the Office of
the Provost. - Maintain the internal weekly Office of Research Newsletter for Funding, Events, Institutes
and Centers, and Compliance. - Maintain official correspondence for the Office of the SVPR. Serve as primary point of
contact for SVPR office email and assign incoming emails to appropriate members of the
office. - Assist deans, program and center directors with SVPR Office related scheduling requests.
- Organize SVPR-scheduled events, as assigned by the SVPR.
- Assist other members of the SVPR Office in other duties as assigned by the SVPR.
Qualifications:
● A Bachelor’s degree is required; a Master’s degree is preferred.
● Two or more (2+) years of related experience including at least 1 year of experience as an executive assistant or
project coordinator.
● Effective communication skills.
● Familiarity with a range of office equipment.
● Requires a thorough working knowledge of computer applications including Google Workspace, MS
Office, Excel and PowerPoint (2+years)
● Working knowledge of appropriate social network online tools to enhance national reputation of research at
The Catholic University of America
● Knowledge and commitment to the mission of The Catholic University of America
● Working knowledge of program management tools
● Must have working knowledge of PeopleSoft applications or have the willingness and ability to learn within
three (3) months of hire.
● Must have the ability to interact tactfully and skillfully with all levels of CUA employees as well as all levels
of business contacts outside the university.
● Excellent written and verbal communication; proven ability to draft professional correspondence and reports.
● Must have the ability to handle difficult and/or sensitive situations with tact and diplomacy.
● High emotional intelligence, discretion, and integrity in handling sensitive information.
● Must be able to exercise the knowledge and judgment to maintain confidentiality.
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