Edtech.com's Summary

Columbia University Irving Medical Center is hiring a Finance and Accounting Coordinator - Core Admin. This role supports the Department of Medicine's financial operations by processing invoices, reconciling accounts, assisting with financial close processes, and ensuring compliance with policies while providing backup financial support across divisions.

Highlights

Manage daily financial processes such as invoice processing, requisition creation, and account reconciliation.
Assist with monthly, quarterly, and annual financial closes.
Monitor and ensure compliance across various funding sources including grants and gifts.
Provide financial support and backup coverage for Medicine divisions.
Use Microsoft Excel and potentially PeopleSoft for financial tasks.
Requires a bachelor's degree (or equivalent) in Accounting, Finance, Business Administration, or related field with three years of experience.
Minimum two years preferred experience in university, healthcare, or research financial settings.
Salary range from $65,000 to $70,000 annually.
Benefit from working within a respected academic medical center finance team focused on research, education, and patient care.
Must complete applicable compliance and system training requirements.

Finance and Accounting Coordinator - Core Admin Full Description

Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $65,000 - $70,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Department of Medicine at Columbia University Irving Medical Center is seeking a highly organized, detail-oriented, and motivated Finance and Accounting Coordinator to join our dynamic administrative team. This individual will play a vital role in supporting the Department’s financial operations, ensuring accuracy, compliance, and efficiency across a range of fiscal activities.

Working closely with the Department’s finance leadership, this position supports daily and periodic financial processes including invoice processing, requisition creation, core account reconciliation, and monthly, quarterly, and annual financial close. The coordinator will also provide coverage and financial support across Medicine divisions as needed and will help facilitate centralized core purchases for the Department.

Work Arrangement: Hybrid (on-site initially, hybrid schedule thereafter)

Responsibilities

Process invoices and create requisitions in accordance with University and CUIMC financial policies.
Reconcile core and divisional accounts, ensuring timely and accurate reporting.
Assist with monthly, quarterly, and annual financial close processes.
Monitor spending across various funding sources—including grants, gifts, and unrestricted funds—to ensure appropriate and compliant use of resources.
Provide backup coverage and financial support for divisions within the Department of Medicine.
Assist with centralized Medicine purchases and other core financial activities.
Maintain a thorough understanding of Columbia University, CUIMC, and Department of Medicine policies and procedures, ensuring compliance at all times.
Perform other related duties and special projects as assigned.

Minimum Qualifications

Bachelor’s degree or equivalent in education and experience preferably in Accounting, Finance, Business Administration, or a related field, plus three years of experience.
Solid understanding of accrual accounting principles.
Demonstrated attention to detail, accuracy, and organizational skills.
Ability to work independently, follow instructions carefully, and manage multiple priorities in a fast-paced environment.
Strong interpersonal and communication skills, with a commitment to collaborative teamwork.
Proficiency in Microsoft Excel.

Preferred Qualifications

Minimum of 2 years of relevant financial or accounting experience, preferably in a university, healthcare, or research setting.
Experience with PeopleSoft a strong plus.
Familiarity with Columbia University financial systems and policies highly desirable.

Other Requirements

Successful completion of applicable compliance and systems training requirements.

Why Join Us

This is an excellent opportunity to grow within one of the most respected academic medical centers in the world. You’ll be part of a collaborative, mission-driven finance team that plays a key role in supporting groundbreaking research, education, and patient care. The position offers a welcoming, collegial environment with opportunities to learn, contribute, and advance as part of a department that values precision, professionalism, and purpose.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Original Job Description

Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $65,000 - $70,000

Position Summary

Work Arrangement: Hybrid (on-site initially, hybrid schedule thereafter)

Responsibilities

Process invoices and create requisitions in accordance with University and CUIMC financial policies.
Reconcile core and divisional accounts, ensuring timely and accurate reporting.
Assist with monthly, quarterly, and annual financial close processes.
Monitor spending across various funding sources—including grants, gifts, and unrestricted funds—to ensure appropriate and compliant use of resources.
Provide backup coverage and financial support for divisions within the Department of Medicine.
Assist with centralized Medicine purchases and other core financial activities.
Maintain a thorough understanding of Columbia University, CUIMC, and Department of Medicine policies and procedures, ensuring compliance at all times.
Perform other related duties and special projects as assigned.

Minimum Qualifications

Bachelor’s degree or equivalent in education and experience preferably in Accounting, Finance, Business Administration, or a related field, plus three years of experience.
Solid understanding of accrual accounting principles.
Demonstrated attention to detail, accuracy, and organizational skills.
Ability to work independently, follow instructions carefully, and manage multiple priorities in a fast-paced environment.
Strong interpersonal and communication skills, with a commitment to collaborative teamwork.
Proficiency in Microsoft Excel.

Preferred Qualifications

Minimum of 2 years of relevant financial or accounting experience, preferably in a university, healthcare, or research setting.
Experience with PeopleSoft a strong plus.
Familiarity with Columbia University financial systems and policies highly desirable.

Other Requirements

Successful completion of applicable compliance and systems training requirements.

Why Join Us

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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