Virginia's Community College System
Financial Aid Analyst
🇺🇸 Fairfax County, VA
🕑 Full-Time
💰 $53K - $63K
💻 Financial Aid
🗓️ July 10th, 2025
Edtech.com's Summary
Northern VA Community College is hiring a Financial Aid Analyst. The role involves providing student services related to federal, state, and institutional financial aid programs, including reviewing and verifying documents, analyzing needs, awarding financial aid, and monitoring awards while ensuring compliance with financial regulations.
Highlights
- Evaluate financial aid applications and package aid following institutional, state, and federal guidelines.
- Stay updated on state and federal financial aid regulations and resolve discrepancies to determine student eligibility.
- Authenticate financial aid information and assist with Consortium Agreements and Study Abroad programs.
- Adjust and communicate changes to student aid awards as necessary.
- Requires comprehensive knowledge of federal work-study, student loans, and financial aid programs.
- Must have experience in student services or financial aid offices and proficiency in Microsoft Office Suite and PeopleSoft student information system.
- Ability to interpret rules, work independently, and manage multiple projects under deadlines.
- Hiring salary range is $53,000 to $63,000 annually.
- Responsible for maintaining accurate and auditable financial aid records and strong customer service orientation.
- Applicants must reside in Virginia, Maryland, or the District of Columbia.
Financial Aid Analyst Full Description
Financial Aid Analyst
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Working Title | Financial Aid Analyst
Role Title | Education Support Spec II
Role Code | 29143-FP
FLSA | Nonexempt
Pay Band | 03
Position Number | 28000553
Agency | Northern VA Community College
Division | NV280-Office of Student Services
Work Location | Fairfax County - 059
Hiring Range | $53,000-$63,000
Emergency/Essential Personnel | No
EEO Category | E-Paraprofessional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday through Friday 8:30-5pm
Sensitive Position | No
Job Description | General Description:
The Financial Aid Analyst will provide student service regarding federal, state, and institutional financial aid programs. The Financial Aid Analyst will assist in the preparation of financial aid process documentation, reporting, and program assessment. This position will be responsible for document review and verification, needs analysis, awarding of financial aid and monitoring of awards, while ensuring to maintain financial compliance requirements.
Duties and Tasks:
Evaluate financial aid application to determine appropriate packaging of aid based on standardized institutional, state, and federal guidelines and procedures. Keep abreast of all state and federal rules, regulations, and guidelines governing various types of financial aid. Review and resolve discrepancies/conflicting information to accurately determine student aid eligibility according to regulatory requirements. Authenticate financial aid information to complete the review of the financial aid application and facilitate the awarding process. Assists in one or more of the major areas of financial aid, specifically Consortium Agreements and Study Abroad. Adjusts awards by determining the student’s adjusted aid eligibility, ensuring accuracy and communicating adjustments, as appropriate.
Essential Functions: Comprehensive experience and knowledge in state, federal and institutional financial aid programs, including higher-level knowledge of federal work-study and student loans. May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
***Applicants must reside in Virginia, Maryland, or District of Columbia.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Required KSAs:
Ability to interpret rules, regulations and standards established by College, state and federal entities. Ability to work under pressure and meet deadlines. Ability to make decisions and work independently. Strong customer service orientation. Familiarity with computer applications related to financial aid as well as student information systems. Flexibility and willingness to learn and adapt to the ever-changing world of financial aid. Ability to communicate effectively, both orally and in writing, with proficiency of syntax and grammar. Ability to meet deadlines and work under pressure; Ability to work well with students, staff and other offices for successful resolution of difficult problems. Knowledge of People Soft student information system, proficiency in Microsoft Office (Word, PowerPoint, Excel, and Outlook), and scanning software. Knowledge of federal and state regulations Knowledge of student loan procedures Ability to maintain accurate and auditable financial aid records Ability to participate as a team member Ability to work with detail and follow established procedures
Minimum Qualifications:
Experience working in student services, financial aid office, or equivalent. Experience with Microsoft Office Suite tools. Experience in coordinating office tasks and managing multiple projects.
Additional Considerations | Additional Considerations: Experience reconciling and balancing financial accounts. Experience in a financial aid office coordinating workflow, and interpreting and implementing state and federal programs. Experience organizing, tracking and reporting information with specific attention to detail.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | None
Role Title | Education Support Spec II
Role Code | 29143-FP
FLSA | Nonexempt
Pay Band | 03
Position Number | 28000553
Agency | Northern VA Community College
Division | NV280-Office of Student Services
Work Location | Fairfax County - 059
Hiring Range | $53,000-$63,000
Emergency/Essential Personnel | No
EEO Category | E-Paraprofessional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday through Friday 8:30-5pm
Sensitive Position | No
Job Description | General Description:
The Financial Aid Analyst will provide student service regarding federal, state, and institutional financial aid programs. The Financial Aid Analyst will assist in the preparation of financial aid process documentation, reporting, and program assessment. This position will be responsible for document review and verification, needs analysis, awarding of financial aid and monitoring of awards, while ensuring to maintain financial compliance requirements.
Duties and Tasks:
Evaluate financial aid application to determine appropriate packaging of aid based on standardized institutional, state, and federal guidelines and procedures. Keep abreast of all state and federal rules, regulations, and guidelines governing various types of financial aid. Review and resolve discrepancies/conflicting information to accurately determine student aid eligibility according to regulatory requirements. Authenticate financial aid information to complete the review of the financial aid application and facilitate the awarding process. Assists in one or more of the major areas of financial aid, specifically Consortium Agreements and Study Abroad. Adjusts awards by determining the student’s adjusted aid eligibility, ensuring accuracy and communicating adjustments, as appropriate.
Essential Functions: Comprehensive experience and knowledge in state, federal and institutional financial aid programs, including higher-level knowledge of federal work-study and student loans. May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
***Applicants must reside in Virginia, Maryland, or District of Columbia.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Required KSAs:
Ability to interpret rules, regulations and standards established by College, state and federal entities. Ability to work under pressure and meet deadlines. Ability to make decisions and work independently. Strong customer service orientation. Familiarity with computer applications related to financial aid as well as student information systems. Flexibility and willingness to learn and adapt to the ever-changing world of financial aid. Ability to communicate effectively, both orally and in writing, with proficiency of syntax and grammar. Ability to meet deadlines and work under pressure; Ability to work well with students, staff and other offices for successful resolution of difficult problems. Knowledge of People Soft student information system, proficiency in Microsoft Office (Word, PowerPoint, Excel, and Outlook), and scanning software. Knowledge of federal and state regulations Knowledge of student loan procedures Ability to maintain accurate and auditable financial aid records Ability to participate as a team member Ability to work with detail and follow established procedures
Minimum Qualifications:
Experience working in student services, financial aid office, or equivalent. Experience with Microsoft Office Suite tools. Experience in coordinating office tasks and managing multiple projects.
Additional Considerations | Additional Considerations: Experience reconciling and balancing financial accounts. Experience in a financial aid office coordinating workflow, and interpreting and implementing state and federal programs. Experience organizing, tracking and reporting information with specific attention to detail.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | None
Posting Detail Information
Posting Number | CLS_3786P
Recruitment Type | General Public - G
Number of Vacancies | 2
Position End Date (if temporary) |
Job Open Date | 05/21/2025
Job Close Date | 07/22/2025
Open Until Filled |
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/85307
Recruitment Type | General Public - G
Number of Vacancies | 2
Position End Date (if temporary) |
Job Open Date | 05/21/2025
Job Close Date | 07/22/2025
Open Until Filled |
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/85307
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you now or in the future require visa sponsorship to work in the United States?
- Yes
- No
- * I understand this position is not a remote position and I will be required to attend work in person.
- Yes
- No
- * I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
- Yes
- No
- * Do you have experience in student services related areas, i.e. admission/registration and/or financial aid?
- Yes
- No
- * Do you have experience using Microsoft Office applications?
- Yes
- No
- * Do you have experience coordinating office tasks and managing multiple projects?
- Yes
- No
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Other Document
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
About VCCS
Quick Links
News & Events
© 2020 Virginia Community Colleges • All Rights Reserved
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