Edtech.com's Summary

University of Connecticut is hiring a Financial Assistant 1 or 2. The role involves financial, administrative, and program support for the UConn-URI Navy STEM Coalition within the National Institute for Undersea Vehicle Technology. Responsibilities include monitoring financial records, coordinating visa applications, and participating in budget management and payroll preparation.

Highlights

Provides financial, administrative, and program support.
Monitors, tracks, and maintains financial records.
Processes expenditures and handles payroll and visa applications.
Assists in budget management (for Financial Assistant 2).
Requires experience with financial practices and Microsoft applications.
Knowledge of enterprise systems like KFS and HuskyBuy is beneficial.
Associate's degree required; Bachelor's degree for Financial Assistant 2.
Competitive salary with employee and dependent tuition waivers.

Financial Assistant 1 or 2 Full Description

JOB SUMMARY

The UConn-URI Navy STEM Coalition within the National Institute for Undersea Vehicle Technology (NIUVT) at the University of Connecticut seeks qualified applicants for a Financial Assistant 1 or 2 position within the College of Engineering. The UConn-URI Navy STEM Coalition seeks to establish a long-term STEM pipeline program for naval-related careers in Southeast New England. The program engages STEM talent K-12 through graduate school in innovative naval-focused activities and hands-on projects through participation from the regional Navy community to provide early and frequent interaction and ultimately, retention of students from this community. Working under the direction of the ANCHOR leadership, the successful candidate will provide administrative support, and significant program support to help administer the newly funded Advancing Naval Careers Through Higher Education Outreach and Research (ANCHOR) in Science, Technology, Engineering, and Mathematics (STEM) awarded to the University of Connecticut.

DUTIES AND RESPONSIBILITIES

Provides financial, administrative, and program support for assigned areas.
Monitors, tracks, and maintains accurate financial records.
Records encumbrances and expenditures and processes all necessary paperwork, following up to resolve problems as they arise.
Prepares payroll to meet the needs of NIUVT and University deadlines.
Coordinates and prepares visa applications and renewals.
Performs related work as required including but not limited to special projects as required in support of NIUVT operations, faculty, students, and staff.
Performs related tasks as requested or required.

Additional Duties and Responsibilities for Financial Assistant 2

Assists in developing and managing ANCHOR’s operating budget and track spending to the approved budget.
Assists with post-award activities by preparing documents as required to meet deadlines.
Verifies and performs financial transactions, such as deposits, journal entries, cost transfers, and payroll adjustments.
Ensures effort reporting commitments are met on the ANCHOR project.

MINIMUM QUALIFICATIONS

Associate’s degree in a related field and 2-3 years of related experience. An equivalent combination of education and/or experience may be substituted for the degree and years requirement.
Experience with financial practices and procedures, such as tracking expenditures and maintaining financial records.
Experience using Microsoft applications, including Excel.
Demonstrated effective and clear written communication skills.
Experience working both independently and in a team setting, while regularly exercising sound judgment.
Demonstrated interpersonal skills with the ability to establish positive working relationships with co-workers.
Demonstrated organizational skills and attention to detail.
Experience with enterprise systems such as Kuali Financial System (KFS), WebFOCUS, HuskyBuy, PageUp, Concur, Core-CT, or similar online enterprise financial systems.

Additional Minimum Qualifications for Financial Assistant 2

Bachelor's degree in a related field and 1-2 years of related experience. An equivalent combination of education and/or experience may be substituted for the degree and years requirement.
Experience performing or assisting with budget preparation, fiscal control methods, and payroll systems.
Experience working in a fast-paced, complex, multi-faceted office environment.

PREFERRED QUALIFICATIONS

Experience working in a higher education or a grant-funded organization or program.
Experience working with visa applications and renewals.
Payroll experience.

Additional Preferred Qualifications for Financial Assistant 2

Experience with the sponsored program proposal process.
Demonstrated ability to expertly manage time and deadlines, and juggle multiple competing priorities.

APPOINTMENT TERMS

This is a full-time, end-dated position with the possibility of renewal subject to performance and funding. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/benefits-beyond-pay/. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #499038 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on June 2, 2025.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.

Original Job Description

JOB SUMMARY

DUTIES AND RESPONSIBILITIES

Provides financial, administrative, and program support for assigned areas.
Monitors, tracks, and maintains accurate financial records.
Records encumbrances and expenditures and processes all necessary paperwork, following up to resolve problems as they arise.
Prepares payroll to meet the needs of NIUVT and University deadlines.
Coordinates and prepares visa applications and renewals.
Performs related work as required including but not limited to special projects as required in support of NIUVT operations, faculty, students, and staff.
Performs related tasks as requested or required.

Additional Duties and Responsibilities for Financial Assistant 2

Assists in developing and managing ANCHOR’s operating budget and track spending to the approved budget.
Assists with post-award activities by preparing documents as required to meet deadlines.
Verifies and performs financial transactions, such as deposits, journal entries, cost transfers, and payroll adjustments.
Ensures effort reporting commitments are met on the ANCHOR project.

MINIMUM QUALIFICATIONS

Associate’s degree in a related field and 2-3 years of related experience. An equivalent combination of education and/or experience may be substituted for the degree and years requirement.
Experience with financial practices and procedures, such as tracking expenditures and maintaining financial records.
Experience using Microsoft applications, including Excel.
Demonstrated effective and clear written communication skills.
Experience working both independently and in a team setting, while regularly exercising sound judgment.
Demonstrated interpersonal skills with the ability to establish positive working relationships with co-workers.
Demonstrated organizational skills and attention to detail.
Experience with enterprise systems such as Kuali Financial System (KFS), WebFOCUS, HuskyBuy, PageUp, Concur, Core-CT, or similar online enterprise financial systems.

Additional Minimum Qualifications for Financial Assistant 2

Bachelor's degree in a related field and 1-2 years of related experience. An equivalent combination of education and/or experience may be substituted for the degree and years requirement.
Experience performing or assisting with budget preparation, fiscal control methods, and payroll systems.
Experience working in a fast-paced, complex, multi-faceted office environment.

PREFERRED QUALIFICATIONS

Experience working in a higher education or a grant-funded organization or program.
Experience working with visa applications and renewals.
Payroll experience.

Additional Preferred Qualifications for Financial Assistant 2

Experience with the sponsored program proposal process.
Demonstrated ability to expertly manage time and deadlines, and juggle multiple competing priorities.

APPOINTMENT TERMS

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #499038 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on June 2, 2025.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut is an AA/EEO Employer.

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