University of South Carolina
Graduate Coordinator
🇺🇸
Columbia, SC
🕑
Full-Time
💰
$49K - $56K
💻
Operations
🗓️
February 27th, 2026
Edtech.com's Summary
University of South Carolina is hiring a Graduate Coordinator. The role manages daily operations of the Psychology Graduate Student Services Office, advises graduate program directors on APA accreditation and curriculum requirements, coordinates graduate student hiring, course scheduling, and graduation processes, and ensures compliance with university and federal policies.
Highlights
- Manage daily operations of the Psychology Graduate Student Services Office.
- Advise on APA accreditation, curriculum, student applications, progression, and graduation requirements.
- Coordinate graduate student assistantships, hires, and course scheduling.
- Prepare and maintain compliance reports for APA and other regulatory bodies.
- Assist with graduate student recruitment and orientation logistics.
- Update program information and maintain student records and handbooks.
- Requires Bachelor's degree in a related field plus 2+ years experience or equivalent combination of education and experience.
- Preferred experience with student services, course scheduling, data collection, and compliance.
- Proficient in MS Word, Access, and Excel.
- Annual salary range $48,726 to $56,000 with benefits including health insurance, retirement, paid leave, tuition benefits, and professional development opportunities.
Graduate Coordinator Full Description
Graduate Coordinator
Please see Special Instructions for more details.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by April 12, 2026.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Logo
Posting Number | STA00098PO26
Job Family | Enrollment Management
Job Function | Student Services
USC Market Title | Student Services Program Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/132678
Job Level | P2 - Professional
Business Title (Internal Title) | Graduate Coordinator
Campus | Columbia
Work County | Richland
College/Division | College of Arts and Sciences
Department | CAS Psychology
State Pay Range | G08
USC Market Range | MRE - $48,726 $59,689 $70,653
Anticipated Hiring Range | $48,726 - $56,000
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Work schedule is Monday through Friday from 8:30 a.m. to 5:00 p.m. with one hour for lunch. Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Student Services
Posting Number | STA00098PO26
Job Family | Enrollment Management
Job Function | Student Services
USC Market Title | Student Services Program Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/132678
Job Level | P2 - Professional
Business Title (Internal Title) | Graduate Coordinator
Campus | Columbia
Work County | Richland
College/Division | College of Arts and Sciences
Department | CAS Psychology
State Pay Range | G08
USC Market Range | MRE - $48,726 $59,689 $70,653
Anticipated Hiring Range | $48,726 - $56,000
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Work schedule is Monday through Friday from 8:30 a.m. to 5:00 p.m. with one hour for lunch. Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Student Services
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement | The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Veterans' Preference Statement | The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Under the limited supervision of the Psychology Department Chair and the Graduate Program Director, this position manages the daily operations of the Psychology Graduate Student Services Office. Primary responsibilities of the position include student hiring and financial management and advisement., tuition abatements, coordination of the graduate program course schedule, providing assistance to concentration directors in regards to APA accreditation, curriculum requirements, student applications, progression, and graduation requirements and compiling student data into reports when requested. The Psychology Department offers a Ph.D. in Psychology with four concentrations: Cognitive & Neural Science, School Psychology, Clinical Community Psychology and Quantitative Psychology. This position functions as a liaison between the department and the Graduate School and helps develop and administer policies and procedures for the doctoral program to ensure conformance with the American Psychological Association, the University and Graduate School requirements.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Experience with student services, coordination of course scheduling, skills in collecting and summarizing student data, and compliance with federal, state and university policies and procedures.
Knowledge/Skills/Abilities | Excellent oral and written communication skills. Excellent organizational and managerial skills. Knowledge of MS Word operating systems and database management including Access and Excel.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Experience with student services, coordination of course scheduling, skills in collecting and summarizing student data, and compliance with federal, state and university policies and procedures.
Knowledge/Skills/Abilities | Excellent oral and written communication skills. Excellent organizational and managerial skills. Knowledge of MS Word operating systems and database management including Access and Excel.
Job Duties
Job Duty | Advises the graduate program director and faculty members of all Graduate School regulations and serves as liaison for interactions with the Graduate School. Creates departmental admission files and detailed applicant spreadsheets for each of the four graduate programs in the Psychology Department. Coordinates procedures to ensure timely completion of milestones and submission of paperwork. Coordinates Graduate student seminars and defenses. Conducts the Graduation Clearance process and informs all students of deadlines as well as details for graduation day. Completes annual advising sessions with all graduate students to document progress to degree. Follows and ensures compliance with federal state and University policies and procedures.
Essential Function | Yes
Percentage of Time | 30Job Duty | Coordinates and assist with the American Psychological Association (APA) accreditation process for the Clinical-Community and School Psychology Graduate Programs. Prepares and responds to all requests for reports concerning student information, completes annual report with website updates, maintains data for APA accreditation, conducts research and analysis, and prepares reports as requested by American Psychological Association, National Research Consortium, National Research Council/National Institutes of Health, along with reports requested by the Dean.
Essential Function | Yes
Percentage of Time | 25Job Duty | Coordinates and processes the graduate student assistantships and outside student contracts. Hires students by using the online student hiring system. Coordinates the assignment of the Graduate Assistants to Teaching Assistant, Research Assistant, and Graduate Teaching in coordination with the Graduate Director. Coordinates the scheduling of all graduate level classes for the graduate programs for each semester. Processes tuition abatements, process externship contracts for approval by legal services, and work with bursar’s office to ensure payment of externship contracts.
Essential Function | Yes
Percentage of Time | 20Job Duty | Assists the Graduate Director with graduate student recruitment efforts. Coordinates the logistics of visiting prospective graduate students to include processing travel, receipts, etc. Assist students with course requirements and registration and informs students of their fiscal responsibilities with respect to fees, etc. Inform all students of any relevant fellowship or scholarship opportunities. Submit nominations for prospective students to receive Graduate School awards. Processes student awards through the financial aid office.
Essential Function | Yes
Percentage of Time | 10Job Duty | Edits and updates program information. Ensures that all program and course material is current based on Graduate School and Department requirements. Update student handbooks prior to entry of each new graduate cohort and post on the websites.
Essential Function | Yes
Percentage of Time | 5Job Duty | Assist in formulating agenda items and take minutes at various committee and program meetings. Responds to all outside requests for information regarding admission to the graduate programs in the Psychology Department. Coordinates and plans new student orientation and prospective student open house.
Essential Function | Yes
Percentage of Time | 5Job Duty | Contribute to the success of the Department of Psychology and the College of Arts and Sciences by performing all other duties as assigned.
Essential Function | Yes
Percentage of Time | 5
Essential Function | Yes
Percentage of Time | 30Job Duty | Coordinates and assist with the American Psychological Association (APA) accreditation process for the Clinical-Community and School Psychology Graduate Programs. Prepares and responds to all requests for reports concerning student information, completes annual report with website updates, maintains data for APA accreditation, conducts research and analysis, and prepares reports as requested by American Psychological Association, National Research Consortium, National Research Council/National Institutes of Health, along with reports requested by the Dean.
Essential Function | Yes
Percentage of Time | 25Job Duty | Coordinates and processes the graduate student assistantships and outside student contracts. Hires students by using the online student hiring system. Coordinates the assignment of the Graduate Assistants to Teaching Assistant, Research Assistant, and Graduate Teaching in coordination with the Graduate Director. Coordinates the scheduling of all graduate level classes for the graduate programs for each semester. Processes tuition abatements, process externship contracts for approval by legal services, and work with bursar’s office to ensure payment of externship contracts.
Essential Function | Yes
Percentage of Time | 20Job Duty | Assists the Graduate Director with graduate student recruitment efforts. Coordinates the logistics of visiting prospective graduate students to include processing travel, receipts, etc. Assist students with course requirements and registration and informs students of their fiscal responsibilities with respect to fees, etc. Inform all students of any relevant fellowship or scholarship opportunities. Submit nominations for prospective students to receive Graduate School awards. Processes student awards through the financial aid office.
Essential Function | Yes
Percentage of Time | 10Job Duty | Edits and updates program information. Ensures that all program and course material is current based on Graduate School and Department requirements. Update student handbooks prior to entry of each new graduate cohort and post on the websites.
Essential Function | Yes
Percentage of Time | 5Job Duty | Assist in formulating agenda items and take minutes at various committee and program meetings. Responds to all outside requests for information regarding admission to the graduate programs in the Psychology Department. Coordinates and plans new student orientation and prospective student open house.
Essential Function | Yes
Percentage of Time | 5Job Duty | Contribute to the success of the Department of Psychology and the College of Arts and Sciences by performing all other duties as assigned.
Essential Function | Yes
Percentage of Time | 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Non-Essential
Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date | 03/16/2026
Job Open Date | 02/26/2026
Job Close Date | 04/12/2026
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by April 12, 2026. The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/202747
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
Desired Start Date | 03/16/2026
Job Open Date | 02/26/2026
Job Close Date | 04/12/2026
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by April 12, 2026. The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/202747
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have at least a Bachelor's Degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No
Applicant Documents
Required Documents
- Cover Letter
- Resume
- List of References and Contact Information
Optional Documents
- Other Supporting Documents
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