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Virginia Tech

Graduate & Department Program Coordinator

🇺🇸 Blacksburg, VA

🕑 Full-Time

💰 $40K - $50K

💻 Other

🗓️ November 11th, 2025

Edtech.com's Summary

Virginia Tech is hiring a Graduate & Department Program Coordinator for the Entomology Department in the College of Agriculture and Life Sciences. The role involves providing academic and student support by managing graduate applications, monitoring student progress, assisting with course registration, and facilitating communication between students and university departments to ensure student success.

Highlights
  • Provide academic and student support for the Entomology Department's graduate program.
  • Manage graduate applications, monitor student progress, and assist with course registration.
  • Serve as liaison between students, department head, Graduate Student Director, Graduate School, and student service offices.
  • Produce management and teaching load reports and manage graduate student tuition remission and funding entries.
  • Oversee faculty grade entry, course scheduling, textbook orders, travel arrangements, and expense reporting.
  • Maintain department key control and classroom calendars.
  • Required skills include proficiency in Microsoft Word, Excel, PowerPoint, and experience with policy application and independent judgment.
  • Preferred qualifications include knowledge of university policies, experience with Banner and HokieMart systems, and work experience in academic environments with graduate students.
  • Salary range is $40,000 to $50,000 annually with a 40-hour work week.
  • Position is non-exempt and eligible for overtime; criminal conviction check required.

Graduate & Department Program Coordinator Full Description

Job Description
This position provides academic and student support for Virginia Tech’s growing Department of Entomology in the College of Agriculture and Life Sciences, reporting to the Department Head. The Graduate Program Coordinator will provide ongoing support for current students and newly admitted students, offering guidance and resources to ensure student success throughout their academic journey. This includes receipt and processing of graduate applications monitoring student progress, assisting with course registration, addressing student concerns, and connecting students to relevant academic resources. The program coordinator will also help manage student communication, ensuring that students are kept informed of important deadlines, policy changes, and opportunities for engagement, and serve as a liaison between the program, the Entomology Graduate Student Director, Department Head, the Graduate School, and university student service offices. 
Duties will include also production of management and teaching load reports, entry of graduate student tuition remission & funding, entering courses on university scheduling system, oversight of faculty grade entry, and order textbooks. Make travel arrangements, submit expense reports. Department key control, maintain classroom calendars.

Required Qualifications
Demonstrated knowledge of Microsoft Word, Excel, PowerPoint or similar software; Experience providing support in an office environment; Experience using independent judgment in applying policies and procedures; Experience working independently in a goal oriented environment.

Preferred Qualifications
Knowledge of university policies and procedures; Experience with various education data systems (e.g., Banner, HokieMart); Experience working in an academic environment and with graduate students.

Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
40,000-50,000
Hours per week
40
Review Date
11/21/2025

Additional Information
The successful candidate will be required to have a criminal conviction check.  Virginia Tech is unable to sponsor applicants for work visas for this vacancy.
 
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Dr. Timothy Kring at timkring@vt.edu during regular business hours at least 10 business days prior to the event.

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