Senior Administrative Coordinator - Texas Talent Accelerator

Title: Senior Administrative Coordinator - Texas Talent Accelerator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-VP Digital Strategy Innovation

SubDivision-Department: UNT-VP Digital Strategy Innovation

Department: UNT-Texas Talent Accelerator-230010

Job Location: Denton

Salary: $52,000 - $58,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary
The Texas Talent Accelerator, launched by the University of North Texas, is a strategic regional initiative designed to address the evolving workforce needs of the rapidly growing North Texas region. As part of a collaborative network of employers, educational institutions, and economic development partners, the Accelerator works to align talent development with industry demands, foster innovation, and strengthen the region’s economic competitiveness. Located in one of the nation’s most dynamic business corridors, this initiative plays a critical role in shaping the future of workforce readiness and regional prosperity. Professionals joining this effort will contribute to impactful, system-wide solutions that support economic growth and improve career outcomes across the Dallas-Fort Worth area.

Position Overview
The Administrative Assistant provides comprehensive administrative support to the Executive Director and the team at the Texas Talent Accelerator (TTA). The ideal candidate excels in a fast-paced, partnership-focused team environment requiring organizational skills and professional communication abilities.

Minimum Qualifications
Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications
Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook calendaring)
• Strong written and verbal communication skills with corporate professional focus
• Experience with setting and conducting meetings using virtual meeting platforms (Teams and Zoom)
• Ability to maintain confidentiality and handle sensitive partnership information
Professional Competencies:
• Excellent organizational and time management skills with ability to manage multiple priorities
• Strong attention to detail and accuracy in all work product and ability to format documents well
• Professional demeanor and exceptional customer service orientation for all interactions
• Ability to work independently with minimal supervision and access to support in a dynamic environment
• Collaborative approach to working with diverse team members

Required License/Registration/Certifications
Job DutiesExecutive Support & Operations
Provide high-level administrative support to the Executive Director, including calendar management and meeting coordination.Process and manage the Executive Director's expense reports and travel arrangements, and provide budget and vendor documentation support as needed.Prepare and edit documents, correspondence, email, and calendars using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Maintain confidential files and records in accordance with university and institute policies.Interact with other UNT departments for process questions, and coordinate with them on joint events, use of UNT spaces, and other support needs.Interact with vendors for documentation and invoice processing support.

Partnership & Stakeholder Relations
Serve as a team point of contact for corporate administrative assistants, community organization assistants, and external stakeholders' assistants.Coordinate the timing and logistics of meetings, communications, and note-taking; support project management scheduling activities and reminders.Maintain, enter data into, update, and edit entries in the CRM system (Salesforce).Draft routine email correspondence for the Executive Director's review.
Event Planning & Coordination
Coordinate and support the execution of virtual and live meetings, convenings, and partnership events.Support event logistics, including venue coordination, interfacing with the technology team for virtual meeting setup, and acting as the primary interface for ordering and presenting catering.Coordinate with internal marketing, communications, and events team members.Maintain event documentation, attendance records, and post-event follow-up.
Grant Administration Support (as needed)Assist with grant-related documentation, reporting, and compliance activities, particularly regarding timelines and formats of submission documentation.Support budget preparation and monitoring for grants and partnerships.Provide any necessary documentation to university grant administration offices, university fundraising, or other departments as needed.
Communications & Administrative SupportManage general or unknown party incoming communications, prioritize importance, and distribute to appropriate team members.Support the marketing and communications team with administrative tasks.Coordinate with other university departments and maintain institutional relationships with other administrative personnel.Assist with special projects and strategic initiatives as assigned.
Physical RequirementsCommunicating with others to exchange information.
Environmental HazardsNo adverse environmental conditions expected.
Work ScheduleMonday-Friday 8am-5pm
Driving University VehicleNo
Security SensitiveThis is a Security Sensitive Position.
Special InstructionsApplicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
BenefitsFor information regarding our Benefits, click here.

EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.