University of South Carolina is hiring a Graduate Program Administrator. The role involves managing various administrative duties independently for the Graduate Director, such as coordinating teaching assignments, advising services, and preparing reports. The administrator will also act as the liaison between the Graduate Director, students, applicants, and Graduate School staff, ensuring efficient daily operations.
Highlights
Key responsibilities include coordinating advisement, payroll, and financial procedures for graduate students.
Requires proficiency in Microsoft Office and database management skills.
Approved starting salary: $37,735; range up to $42,451.
Requires a bachelor’s degree in a relevant field.
Preferred qualifications include a master’s degree or a bachelor's degree with 2 years of related experience.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 17, 2025
Posting Details
Posting Summary
Logo | Posting Number | STA00377PO25 Job Family | Enrollment Management Job Function | Student Services USC Market Title | Student Services Program Coordinator Link to USC Market Title | https://uscjobs.sc.edu/titles/132669 Job Level | P0 - Professional Business Title (Internal Title) | Graduate Program Administrator Campus | Columbia Work County | Richland College/Division | College of Arts and Sciences Department | CAS Mathematics State Pay Band | 4 Approved Starting Salary | $37,735 Advertised Salary Range | $37,735 - $42,451 Location of Vacancy | Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Monday – Friday 8:30am – 5:00pm
Must be willing to work flexible schedule to meet the needs of the department. Basis | 12 months Job Search Category | Student Services
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | The individual will perform independently a variety of administrative duties for the department’s Graduate Director. Will be knowledgeable of the calendar of activities; anticipate and prepare for deadlines and surges in workload. Will be expected to make independent decisions as required concerning the operations of the Graduate Director’s office and serve as principal liaison between the Graduate Director, graduate students, applicants and Graduate School staff. Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Masters degree in Student Personnel Services or related field, or Bachelor’s degree and 2 years related experience which may be substituted by equivalent combination of certification, training, education and/or experience. Knowledge/Skills/Abilities | Must have excellent verbal skills and maintain a cordial and friendly manner. Must be able to establish a courteous and helpful relationship with the public, especially students, parents, and faculty. Should be well-organized with attention to detail; requires personal computer skills, including full knowledge of MS Office. Excellent oral and written communication skills preferred; ability to make independent decisions; ability to maintain confidentiality.
Job Duties
Job Duty | Coordinate teaching assignments, office assignments, advisement, payroll and financial aid procedures for currently enrolled graduate students. Complete paperwork for hiring graduate students, graders, etc. Prepare student progress reports and requirement completion letters for the Graduate School. Prepare letters of recommendation. Essential Function | Yes Percentage of Time | 30Job Duty | Revise all advertising media for recruitment purposes. Maintain and update student applicant databases. Prepare and mail application packets to prospective applicants. Schedule and coordinate graduate orientation. Prepare graduate bulletin updates. Handle graduate student emergencies (illness, missed classes, payroll errors, registration errors, Graduate School processes). Duplicate/distribute graduate student teaching evaluations. Essential Function | Yes Percentage of Time | 15Job Duty | Maintain filing system for graduate student records. Design and maintain spreadsheets for financial records, teaching records and other records as needed. Essential Function | Yes Percentage of Time | 15Job Duty | .Assist in handling admission inquiries and application status correspondence. Essential Function | Yes Percentage of Time | 10Job Duty | Assist the general public entering the Graduate office. Assist 45-50 faculty and 45-50 graduate teaching assistants to include: answering the main telephone line for the department and distributing messages, alternate with the undergraduate program administrator and administrative assistant in preparing and distributing employee mail and packages. Serves as backup to the undergraduate program administrator in handling copy requests, scanning, faxing documents, reserving classroom and conference space. Assist Business Manager with handling maintance requests in faculty and graduate student offices. Close down office each evening. Essential Function | Yes Percentage of Time | 10Job Duty | Provide assistance and guidance to the department’s faculty, staff and students to ensure compliance with federal, state, and university policies and procedures. Essential Function | Yes Percentage of Time | 5Job Duty | All other duties and responsibilities as assigned. Essential Function | Yes Percentage of Time | 5Job Duty | Maintain database of all currently enrolled graduate students and alumni. Collect and tabulate survey materials and archive these for assessment purposes. Purge out-to-date records. Essential Function | Yes Percentage of Time | 5Job Duty | Maintain payroll-time-card database. Enter/approve HCM information each week for student hires. Essential Function | Yes Percentage of Time | 5
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | 07/01/2025 Job Open Date | 05/20/2025 Job Close Date | 08/17/2025 Open Until Filled | No Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 17, 2025
Quicklink for Posting | https://uscjobs.sc.edu/postings/187558 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a bachelor's degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
Yes
No
* If you have experience with USC systems such as PeopleSoft, PeopleAdmin and HCM, please describe how you effectively utilized these systems in previous roles. (Open Ended Question)
Applicant Documents
Required Documents
Cover Letter
Resume
List of References and Contact Information
Optional Documents
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