University of South Carolina
Graduate & Spec Programs Coordinator
🇺🇸 Columbia, SC
🕑 Full-Time
💰 $49K - $60K
💻 Other
🗓️ August 19th, 2025
CRM
Edtech.com's Summary
University of South Carolina is hiring a Graduate & Spec Programs Coordinator. The coordinator provides administrative support to faculty and staff managing graduate programs, special programs, Centers, and initiatives, handling HR duties, travel arrangements, expense reports, payment requests, and budget tracking for faculty directors while working independently and managing multiple priorities.
Highlights
- Manage administrative tasks for graduate programs, centers, and special initiatives including the Excellence in Policing and Public Safety program (EPPS).
- Handle travel, expense reports, payment requests, purchase orders, and website updates following university policies.
- Serve as HR contact for creating position descriptions, postings, hiring proposals, and adjunct faculty hires.
- Assist with preparation of program materials, meeting organization, event management, and class support.
- Prepare monthly expenditure reports to ensure budget compliance.
- Proficiency required in Microsoft Suite, Adobe Acrobat, and PeopleSoft; ability to learn Slate CRM application.
- Must manage travel and purchasing cards.
- Requires a bachelor’s degree in a related field with at least one year of related experience or equivalent combination of education and experience.
- Preferred two years of related experience in business management, public administration, or administrative services; prior USC HR experience favored.
- Compensation range is $49,396 to $60,000 annually with a standard 37.5-hour workweek and benefits including health insurance, retirement, tuition assistance, paid leave, and professional development.
Graduate & Spec Programs Coordinator Full Description
Graduate & Spec Programs Coordinator
Please see Special Instructions for more details.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by October 2, 2025.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Logo |
Posting Number | STA00675PO25
Job Family | Business Operations
Job Function | Business Operations
USC Market Title | Business Operations Specialist
Link to USC Market Title | https://uscjobs.sc.edu/titles/132271
Job Level | P1 - Professional
Business Title (Internal Title) | Graduate & Spec Programs Coordinator
Campus | Columbia
Work County | Richland
College/Division | School of Law
Department | LAW School of Law
State Pay Band | 6
Approved Starting Salary | $49,396
Advertised Salary Range | $49,396- $60,000
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: 8:30am – 5:00pm Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Administrative
Posting Number | STA00675PO25
Job Family | Business Operations
Job Function | Business Operations
USC Market Title | Business Operations Specialist
Link to USC Market Title | https://uscjobs.sc.edu/titles/132271
Job Level | P1 - Professional
Business Title (Internal Title) | Graduate & Spec Programs Coordinator
Campus | Columbia
Work County | Richland
College/Division | School of Law
Department | LAW School of Law
State Pay Band | 6
Approved Starting Salary | $49,396
Advertised Salary Range | $49,396- $60,000
Location of Vacancy | Columbia, SC
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: 8:30am – 5:00pm Must be willing to work a flexible schedule to meet the needs of the department.
Basis | 12 months
Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Under the limited supervision of the Executive Director of EPPS, the Coordinator will provide administrative support to the faculty and staff working on graduate programs, special programs, Centers, and initiatives. The Coordinator is responsible for handling HR duties, travel, expense reports, and payment requests and for tracking spending against program budgets for the faculty program directors. The Coordinator must be detailed oriented and organized and be able to work independently with little supervision and balance multiple competing priorities and deadlines.
There will be 3 required assessments administered by Employ Test which will be: Advanced Microsoft Word, Intermediate grammar, and Intermediate Excel assessments required.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency. Prior work experience within the USC system including HR processes is preferred. Successful completion of advanced Microsoft Word, intermediate grammar, and intermediate Excel assessments required. These three assessments will be administered by Employ Test.
Knowledge/Skills/Abilities | Proficiency in Microsoft Suite applications, and Adobe Acrobat. Ability to work independently and problem-solve. Ability to work professionally with a diverse constituency of faculty, staff, students, and alumni. Excellent attention to detail. Proficiency in PeopleSoft or the ability to quickly learn the application. Must become knowledgeable in applicable University, Educational Foundation, and Law School policies and procedures. Must be proficient or able to learn the CRM application, Slate. Must be able to manage a travel card and a purchasing card.
There will be 3 required assessments administered by Employ Test which will be: Advanced Microsoft Word, Intermediate grammar, and Intermediate Excel assessments required.
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency. Prior work experience within the USC system including HR processes is preferred. Successful completion of advanced Microsoft Word, intermediate grammar, and intermediate Excel assessments required. These three assessments will be administered by Employ Test.
Knowledge/Skills/Abilities | Proficiency in Microsoft Suite applications, and Adobe Acrobat. Ability to work independently and problem-solve. Ability to work professionally with a diverse constituency of faculty, staff, students, and alumni. Excellent attention to detail. Proficiency in PeopleSoft or the ability to quickly learn the application. Must become knowledgeable in applicable University, Educational Foundation, and Law School policies and procedures. Must be proficient or able to learn the CRM application, Slate. Must be able to manage a travel card and a purchasing card.
Job Duties
Job Duty | Responsible for handling administrative duties for the School’s new graduate programs, centers, and special initiatives, including the Excellence in Policing and Public Safety program (EPPS), and new Master’s and certificate programs. Responsible for handling travel, expense reports, payment requests, purchase orders, and website changes following Law School and University policies and procedures. Must be proficient in PeopleSoft . Must be able to handle a travel card and a Purchasing card. Must follow University, Law School, and Educational Foundation policies and procedures.
Essential Function | Yes
Percentage of Time | 40Job Duty | Acts as HR contact for the graduate programs, EPPS, and special initiatives. Creates positions descriptions, postings, hiring proposals and manages the hire of adjunct faculty and new positions within the graduate programs and special initiative programs
Essential Function | Yes
Percentage of Time | 25Job Duty | Assists in the preparation of program materials, including communication materials and presentations. Assists in meeting organization and scheduling. Assists in events management for new programs and initiatives. Assists in class preparation materials for graduate and certificate program classes.
Essential Function | Yes
Percentage of Time | 15Job Duty | Serves as the administrative assistant for each faculty advisor of special initiative programs to ensure new programs and initiatives launch accordingly to time commitments and targets.
Essential Function | Yes
Percentage of Time | 10Job Duty | Prepares monthly expenditure reports for each program director to ensure adherence to budgets.
Essential Function | Yes
Percentage of Time | 10Job Duty | Additional duties as required
Essential Function | Yes
Percentage of Time | 5
Essential Function | Yes
Percentage of Time | 40Job Duty | Acts as HR contact for the graduate programs, EPPS, and special initiatives. Creates positions descriptions, postings, hiring proposals and manages the hire of adjunct faculty and new positions within the graduate programs and special initiative programs
Essential Function | Yes
Percentage of Time | 25Job Duty | Assists in the preparation of program materials, including communication materials and presentations. Assists in meeting organization and scheduling. Assists in events management for new programs and initiatives. Assists in class preparation materials for graduate and certificate program classes.
Essential Function | Yes
Percentage of Time | 15Job Duty | Serves as the administrative assistant for each faculty advisor of special initiative programs to ensure new programs and initiatives launch accordingly to time commitments and targets.
Essential Function | Yes
Percentage of Time | 10Job Duty | Prepares monthly expenditure reports for each program director to ensure adherence to budgets.
Essential Function | Yes
Percentage of Time | 10Job Duty | Additional duties as required
Essential Function | Yes
Percentage of Time | 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Non-Essential
Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date | 09/16/2025
Job Open Date | 08/18/2025
Job Close Date | 10/02/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by October 2, 2025. The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/193444
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date | 09/16/2025
Job Open Date | 08/18/2025
Job Close Date | 10/02/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by October 2, 2025. The University of South Carolina offers a valuable benefits package including but not limited to:
Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting | https://uscjobs.sc.edu/postings/193444
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have at least a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No
Applicant Documents
Required Documents
- Cover Letter
- Resume
Optional Documents
- List of References and Contact Information
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