Loyola University Chicago
GRANT ADMINISTRATOR
🇺🇸 Hybrid - Chicago, IL
🕑 Full-Time
💰 $50K - $68K
💻 Other
🗓️ June 30th, 2025
Edtech.com's Summary
Loyola University Chicago is hiring a Grant Administrator. This role involves providing post-award financial administrative support for sponsored projects, ensuring compliance with grant and contract policies, and supporting principal investigators and departmental administrators within an assigned grant portfolio. The Grant Administrator manages financial oversight, reporting, and audit preparation under the direction of the Assistant Director of Sponsored Program Administration and Compliance.
Highlights
- Provide central-level post-award financial administrative support for grants and contracts.
- Oversee grant expenditures, re-budgeting, cost-sharing, and equipment justification.
- Maintain internal accounting controls and ensure compliance with federal OMB Uniform Guidance and agency requirements.
- Prepare and submit external reports timely for Director review.
- Assist with grant close-out and audit preparation.
- Process salary and non-salary expenditures, budget appropriations, and financial reporting.
- Collaborate with team members to complete quarterly and annual financial processes.
- Conduct additional projects to improve Sponsored Program Administration processes as assigned.
- Required skills include proficiency in Microsoft Office (Excel, Word, OneDrive, Teams, Outlook); knowledge of Lawson and WebFocus preferred.
- Qualifications: Bachelor’s Degree in Accounting, Finance, or related field preferred; 0-3 years of accounting or related experience preferred; knowledge of OMB 2 CFR 200 federal research compliance regulations preferred.
- Salary range: $50,000 to $68,000 annually.
GRANT ADMINISTRATOR Full Description
GRANT ADMINISTRATOR
Please see Special Instructions for more details.
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
Position Details
Position Details
Job Title | Grant Administrator - SPA
Position Number | 8102012
Job Category | University Staff
Job Type | Full-Time
FLSA Status | Exempt
Campus | Chicago-Water Tower Campus
Department Name | SPONSORED PROGRAM ACCOUNTING
Location Code | SPONSORED PROGRAM ACCOUNTING (04005A)
Is this split and/or fully grant funded? | No
Duties and Responsibilities | Summary:
Working in an optional hybrid work environment (2 days per week in office and 3 days per week remote) and under general direction, the Grant Administrator is responsible for providing central-level post-award financial administrative support regarding grant and contract policies and procedures, compliance, and regulatory issues.
The Grant Administrator provides critical support to principal investigators and departmental administrators in an assigned portfolio in post-award financial administration, regarding grant and contract policies and procedures, compliance, and regulatory issues. The Grant Administrator reports directly to the Assistant Director of Sponsored Program Administration and Compliance and is responsible for providing support to department Management, Senior Grant Administrators and Accountants.
Duties & Responsibilities:
• Assist in providing post-award financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and administrative personnel.
• Provide oversight on grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.
• Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.
• Review and evaluate grant or contract agreements and preparation of financial account set-up requests in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance and other specific granting agencies’ requirements.
• Prepare all required external reports according to agency guidelines on a timely and accurate basis for Director review and approval.
• Assist in the close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.
• Daily processing and evaluation of salary and non-salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.
• Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.
• In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Assistant Director to enhance SPA’s processes and procedures.
Minimum Education and/or Work Experience | A Bachelor’s Degree in Accounting or Finance from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience. In-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200 is preferred.
Qualifications
To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience/Skills:
The Grant Administrator is an entry level position within the Sponsored Program Accounting and Administration operation. An Associate’s or Bachelor’s Degree in Accounting, Finance, Life Sciences or other related field from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience.
Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs. Knowledge of Lawson and WebFocus is preferred.
Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.
Certificates/Credentials/Licenses | None Required
Computer Skills | To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package. Advanced proficiency in information/database management and ad-hoc reporting tools is required. Knowledge of Lawson and WebFocus is preferred.
Supervisory Responsibilities | No
Required operation of university owned vehicles | No
Does this position require direct animal or patient contact? | No
Physical Demands | Repetitive Motions
Working Conditions | None
Open Date | 07/03/2024
Close Date |
Position Maximum Salary or Hourly Rate | $68,000/ann
Position Minimum Salary or Hourly Rate | $50,000/ann
Special Instructions to Applicants | As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.
Quick Link for Posting | https://www.careers.luc.edu/postings/28547
Position Number | 8102012
Job Category | University Staff
Job Type | Full-Time
FLSA Status | Exempt
Campus | Chicago-Water Tower Campus
Department Name | SPONSORED PROGRAM ACCOUNTING
Location Code | SPONSORED PROGRAM ACCOUNTING (04005A)
Is this split and/or fully grant funded? | No
Duties and Responsibilities | Summary:
Working in an optional hybrid work environment (2 days per week in office and 3 days per week remote) and under general direction, the Grant Administrator is responsible for providing central-level post-award financial administrative support regarding grant and contract policies and procedures, compliance, and regulatory issues.
The Grant Administrator provides critical support to principal investigators and departmental administrators in an assigned portfolio in post-award financial administration, regarding grant and contract policies and procedures, compliance, and regulatory issues. The Grant Administrator reports directly to the Assistant Director of Sponsored Program Administration and Compliance and is responsible for providing support to department Management, Senior Grant Administrators and Accountants.
Duties & Responsibilities:
• Assist in providing post-award financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and administrative personnel.
• Provide oversight on grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.
• Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.
• Review and evaluate grant or contract agreements and preparation of financial account set-up requests in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance and other specific granting agencies’ requirements.
• Prepare all required external reports according to agency guidelines on a timely and accurate basis for Director review and approval.
• Assist in the close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.
• Daily processing and evaluation of salary and non-salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.
• Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.
• In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Assistant Director to enhance SPA’s processes and procedures.
Minimum Education and/or Work Experience | A Bachelor’s Degree in Accounting or Finance from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience. In-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200 is preferred.
Qualifications
To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience/Skills:
The Grant Administrator is an entry level position within the Sponsored Program Accounting and Administration operation. An Associate’s or Bachelor’s Degree in Accounting, Finance, Life Sciences or other related field from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience.
Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.
To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs. Knowledge of Lawson and WebFocus is preferred.
Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.
Certificates/Credentials/Licenses | None Required
Computer Skills | To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package. Advanced proficiency in information/database management and ad-hoc reporting tools is required. Knowledge of Lawson and WebFocus is preferred.
Supervisory Responsibilities | No
Required operation of university owned vehicles | No
Does this position require direct animal or patient contact? | No
Physical Demands | Repetitive Motions
Working Conditions | None
Open Date | 07/03/2024
Close Date |
Position Maximum Salary or Hourly Rate | $68,000/ann
Position Minimum Salary or Hourly Rate | $50,000/ann
Special Instructions to Applicants | As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.
Quick Link for Posting | https://www.careers.luc.edu/postings/28547
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelor’s Degree in Accounting or Finance from an accredited 4-year University?
- Yes
- No
- * Do you have accounting or related experience?
- Yes
- No
- * Do you have an in-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200?
- Yes
- No
- * Why do you want to work for Loyola University Chicago?
(Open Ended Question) - * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Other Document
Loyola University Chicago | Information: (773) 508 - 6000
1032 W Sheridan Rd | Chicago, IL | 60660
2018 (c) Loyola University Chicago | University Policies
1032 W Sheridan Rd | Chicago, IL | 60660
2018 (c) Loyola University Chicago | University Policies
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