Grant/Contract Officer III

Grant/Contract Officer III

Open Date  | 08/05/2025
Requisition Number  | PRN42746B
Job Title  | Grant/Contract Officer III
Working Title  | Biomedical Research Education Grants Officer
Job Grade  | E
FLSA Code  | Professional
Patient Sensitive Job Code?  | No
Standard Hours per Week  | 40
Full Time or Part Time?  | Full Time
Shift  | Day
Work Schedule Summary  |
VP Area  | U of U Health - Academics
Department  | 02146 - Training Programs
Location  | Campus
City  | Salt Lake City, UT
Type of Recruitment  | External Posting
Pay Rate Range  | $52,200 to $68,349
Close Date  | 11/05/2025
Priority Review Date (Note - Posting may close at any time)  |

Job Summary  | The Biomedical Research Education Office (BREO) team in the Office of the Associate VP for Research seeks a Grants Officer with an interest in grant administration and research education. This position will serve to support the submission and management of institutional training grants and graduate fellowships.The Training Grants and Fellowships team works with faculty and students to support pre and post award activities related to institutional training grants and fellowships. This position will be part of a team supporting these grants. Team engagement varies with the needs of each proposal but can include, data collection, budget preparation, reviewing program plans, and aiding with strategic decisions. The position will also oversee training related programs including the Health Sciences Fellowship Workshop and coordinating program evaluation in collaboration with the Genetic Science Learning Center (GLSC).This person will be expected to perform all essential functions outlined below under minimal supervision.

Responsibilities  | ·1. Proficient with all the duties and responsibilities of a GCO II2. Assist with the development of complex training and education related proposals, including institutional training grants and graduate fellowships. Completes complex award administration activities, including award set-up, modification, and maintenance. Work directly with faculty and trainees to prepare and submit proposals. Review documents and proposals for completeness Coordinate budget preparation and design with researchers and departments Effectively utilize Cayuse and other sponsor submission portals Assist with Post-Submission and “Just-in-Time” requests, as requested by sponsors.  3. Effective communication and project management. Manage multiple projects simultaneously while meeting deadlines. Keep OSP, management, and other stakeholders apprised of project status. Identify and effectively communicate issues that need further discussion/escalation to resolve. Provide expertise and guidance to faculty and staff on proposal development and submissions. 4. Ensures federal compliance by reviewing procedures/policies. Asks questions/provides answers demonstrating greater depth of knowledge of University and sponsor requirements Maintain a current knowledge of changing institutional policies. Maintain a current knowledge of federal requirements and policies. Demonstrates the ability to independently research and effectively advise faculty on sponsor and institutional research administration policies and requirements. Compile and report data for institutional dashboards as related to graduate student and postdoctoral education and training. 5. Lead in collaborative work with other teams in the unit or on special projects with minimal manager support. Coordinate training grant (e.g., NIH T32) evaluation with PIs and Genetics Science Learning Center (GSLC) Work to develop a coordinated trainee application process for training grants (e.g., NIH T32) 6. Serve as a liaison between departments and central administration offices on training grant-related processes and problem- solving (e.g., Human Resources, OSP, Accounts Payable, Grants and Contracts Accounting). In collaboration with departments and central administrative offices, look for opportunities to enhance, streamline, and standardize processes. Work with Training Programs team, Training Grant PIs, and departmental administrators to navigate standard post award activities including, annual progress reports, training grant offer letters, XTrain Appointments and Terminations, transition of payroll records, benefits, and tuition. 7. Work with BREO team members to manage the Health Sciences Fellowship Workshop.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications  | Bachelor’s degree + two years of related experience or 10 years of related experience or equivalency (one year of education can be substituted for two years of related work experience).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences  |  Demonstrated interpersonal skills and ability to work with students, faculty, and staff in a respectful and caring manner  Previous professional experience in a college/university setting  Experience implementing ideas into successful academic and/or research programs  Experience with web design and social media
Type  | Benefited Staff

Special Instructions Summary  |
Additional Information  | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

 University Human Resource Management 
 250 East 200 South, Suite 125 Salt Lake City, UT 84111
 Contact us: (801) 581-2169 By Email: employment@utah.edu