University of Utah
Grants and Contracts Officer
🇺🇸 Hybrid - Salt Lake City, UT
🕑 Full-Time
💰 $47K - $58K
💻 Other
🗓️ November 24th, 2025
Edtech.com's Summary
University of Utah is hiring a Grants and Contracts Officer. The role involves performing administrative functions related to research contracts and awards, including developing, coordinating, and implementing routine research contracts while using computer systems to manage contract administration and coordinate changes.
Highlights
- Creates standard contract, agreement, and subaward document drafts for Office of Sponsored Projects (OSP) review.
- Provides guidance to departmental administrators and support staff on sponsored project post-award processes.
- Communicates effectively within OSP and with faculty and department administrators on work status, routing documents for internal approvals.
- Sends internally approved documents to external entities for review and signatures and tracks all related documentation to ensure timely processing.
- Sets up new awards and creates award modifications in computer systems, verifying accuracy and completeness of budgets and documents.
- Facilitates subaward payments and invoicing through process steps.
- Routes fully executed agreements, purchase orders, and associated notices to subsites and faculty or department administrators.
- Requires knowledge of computer systems and contract administration.
- Minimum qualifications include a bachelor's degree plus 4 years, or a master’s degree plus 2 years of related work experience for level II; higher experience required for level III.
- Salary range is $47,000 - $58,000 annually.
Grants and Contracts Officer Full Description
Grants and Contracts Officer
Announcement
Details
Open Date | 11/21/2025
Requisition Number | PRN43663B
Job Title | Grants and Contracts Officer
Working Title | Contracts Administrator
Career Progression Track | P00
Track Level |
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | 8am – 5pm (1 hour for lunch) Mon-Fri/ Hybrid work opportunity
VP Area | President
Department | 00644 - Office of Sponsored Projects
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $47,000 - $58,000
Close Date | 02/21/2026
Priority Review Date (Note - Posting may close at any time) | 12/21/2025
Job Summary
Performs administrative functions associated with research contracts and awards. Develops, coordinates and implements routine types of research contracts on behalf of the University. Uses computer systems to facilitate the administration of those contracts, including coordinating changes and expansion of contract terms.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Creates standard form contract, agreement and subaward document drafts for OSP review.
Provides expertise and guidance to departmental administrators and other support staff regarding the sponsored project post-award processes.
Communicate effectively within OSP and with faculty and department administrators on work status. Routes documents to faculty and department staff for internal approvals.
Sends internally approved contracts, budgets, agreements and subawards to external entities for review and signatures.
Tracks all documentation associated with contract or agreement and ensures timely processing of materials and completion of each phase. This requires follow up with sponsors, subsites and other entities until fully executed agreements are obtained.
Sets up new awards and creates award modifications the computer systems and applications based on information collected. Verifies collected information is accurate and that the budgets and award documents are complete
Initiate and follow process steps to facilitate subaward payments and invoicing.
Routes fully executed agreements, Purchase Orders and associated notices to subsites and other entities and also provides the documents internally to faculty and departmental administrators.
Minimum Qualifications | EQUIVALENCY STATEMENT:
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Grants and Contracts Officer, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Grants and Contracts Officer, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Preferences
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN43663B
Job Title | Grants and Contracts Officer
Working Title | Contracts Administrator
Career Progression Track | P00
Track Level |
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | 8am – 5pm (1 hour for lunch) Mon-Fri/ Hybrid work opportunity
VP Area | President
Department | 00644 - Office of Sponsored Projects
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $47,000 - $58,000
Close Date | 02/21/2026
Priority Review Date (Note - Posting may close at any time) | 12/21/2025
Job Summary
Performs administrative functions associated with research contracts and awards. Develops, coordinates and implements routine types of research contracts on behalf of the University. Uses computer systems to facilitate the administration of those contracts, including coordinating changes and expansion of contract terms.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Creates standard form contract, agreement and subaward document drafts for OSP review.
Provides expertise and guidance to departmental administrators and other support staff regarding the sponsored project post-award processes.
Communicate effectively within OSP and with faculty and department administrators on work status. Routes documents to faculty and department staff for internal approvals.
Sends internally approved contracts, budgets, agreements and subawards to external entities for review and signatures.
Tracks all documentation associated with contract or agreement and ensures timely processing of materials and completion of each phase. This requires follow up with sponsors, subsites and other entities until fully executed agreements are obtained.
Sets up new awards and creates award modifications the computer systems and applications based on information collected. Verifies collected information is accurate and that the budgets and award documents are complete
Initiate and follow process steps to facilitate subaward payments and invoicing.
Routes fully executed agreements, Purchase Orders and associated notices to subsites and other entities and also provides the documents internally to faculty and departmental administrators.
Minimum Qualifications | EQUIVALENCY STATEMENT:
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Grants and Contracts Officer, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Grants and Contracts Officer, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Preferences
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * What is your highest level of completed education?
- None
- High School Diploma or Equivalent
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- * How many years of related work experience do you have?
- Less than 6 years
- 6 years or more, but less than 9 years
- 9 years or more, but less than 12 years
- 12 years or more, but less than 15 years
- 15 years or more
Applicant Documents
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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