Edtech.com's Summary

Arizona State University is hiring an Academic Programs Coordinator Sr. (Course Scheduler). The role involves managing data entry and collection for course schedules, coordinating academic program support, and providing academic advising to undergraduate psychology and neuroscience students during peak periods. The position collaborates with department leadership, faculty, staff, and university colleagues to support student success and maintain efficient scheduling processes.

Highlights

Manage and implement course scheduling processes for three prefixes (PSY, NEU, PSB) following departmental procedures.
Coordinate room management and space allocation for classes and events with faculty, staff, and university partners.
Maintain collaborative relationships with various university departments and external organizations related to scheduling and rooms.
Provide support for academic programs including teaching evaluation data management, instructor funding, and effort reporting.
Serve as roster contact for grade process compliance and maintain ASU/ABOR policy adherence for grade submissions and changes.
Assist faculty, staff, and external entities with coordination of Kuali and Kuali Build submissions.
Deliver one-on-one academic advising to undergraduate psychology and neuroscience students during high-volume advising periods.
Provide front desk backup support by answering phones and managing student appointments during peak advising times.
Use software tools including PeopleSoft, Ad ASTRA, Kuali, Kuali Build, Microsoft Office, Salesforce, Dropbox, Google Docs, and Adobe.
Requires a bachelor's degree with at least three years of relevant experience or an equivalent combination of training and experience.
Salary range is $46,000 - $57,000 per year, depending on experience.
Part of the Department of Psychology within ASU’s College of Liberal Arts and Sciences, contributing to educational excellence and student success.

Academic Programs Coordinator Sr. (Course Scheduler) Full Description

Job Profile:Academic Advisor 2

Job Family:Academic Advising

Time Type:Full time

Max Pay - Depends on experience:$57,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Resolves complex issues and also take the lead on projects built around student support and is both an individual-contributor position; works with a broad knowledge of overlapping functions and processes; team lead/holds team accountable/reports up to leadership/trainer.

Job Description:

The Coordinator Senior position plans, organizes, and manages the data entry and data collection of multiple class schedules within the Department of Psychology. The successful candidate will also plan, organize, and coordinate support activities and functions related to graduate and undergraduate academic programs. This key role will additionally support student success by providing academic advising to undergraduate psychology and neuroscience students during high volume periods throughout the year. The Coordinator Senior works under direct supervision of the Associate Director, Academic Services and in collaboration with Department of Psychology leadership, faculty, and staff, including colleagues across the university.

Position Salary Range:

$46,000 - $57,000 per year; DOE

Essential Duties:

Manages and implements all processes related to course scheduling for 3 prefixes (PSY, NEU, and PSB) in collaboration with Departmental leadership and faculty coordinators for each discipline in accordance with the Standard Operating Procedures of the Department of Psychology Course Scheduling process.
Works closely with faculty, staff and ASU partners on room management ensuring proper allocation of space needed to schedule semester classes and events related to departmental operations and programs.
Maintains direct contact and excellent collaborative relationships with personnel of various outside organizations and university departments associated with scheduling/rooms functions.
Provides academic program related support, including but not limited to teaching evaluation data set-up and cleaning, instructor class funding and effort reporting.
Serves as roster contact for grade processes and ensures compliance with ASU/ABOR policies and deadlines (final grade submissions, grade changes, incomplete grade review and oversight).
Provides assistance and information to faculty, staff, and outside organizations regarding Department of Psychology academic programs including the coordination of Kuali and Kuali Build submissions.
During high volume advising times provides 1:1 academic advising to undergraduate psychology and neuroscience students.
During high volume advising times provides back up to front desk including answering phone and checking students in for appointments and open advising.
Provides resource referrals to undergraduate students as needed.
Assists with answering student emails in both Outlook and Salesforce.
Assists with data management and running various reports related to enrollment, admission, and retention.
Interacts with and maintains professional and collaborative relationships with students, faculty, and staff within and beyond the Department of Psychology to facilitate departmental objectives.
Seeks to identify weaknesses in existing policies/processes/protocols pertinent to the role of academic programs coordinator and to suggest/develop potential solutions/changes.
May represent the department on various college and university committees.
Performs other duties as assigned.

Desired Qualifications:

Experience in class scheduling for a complex academic unit.
Experience working with PeopleSoft.
Experience working with room scheduling software and Ad ASTRA.
Experience with ASU academic program planning and scheduling activities, policies, and procedures.
Experience working with Kuali and Kuali Build.
Experience in using Microsoft Office applications, Salesforce, Dropbox, Google Docs, and Adobe.
Experience in coordinating activities, establishing priorities, and working under tight deadlines.
Experience in problem solving and navigating complex systems.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.
Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate to perform essential functions.

Department Statement:

The Department of Psychology, a unit within ASU's The College of Liberal Arts and Sciences, is developing foundations and deploying solutions for healthy minds, bodies and societies. The department fosters educational excellence through innovative neuroscience and psychology degree programs, award-winning faculty and unparalleled access to undergraduate and graduate research experiences. Graduates emerge well-prepared for professional opportunities in academia, education, industry, healthcare, government and community organizations.

In a supportive and collaborative environment, staff and faculty have the opportunity to grow in expertise and enhance leadership skills. The department, recognizing and embracing various identities, nurtures a sense of belonging where every voice is valued. Engaging with the broader ASU community and participating in unique programs like the REACH Institute, the Child Study Lab, the Clinical Psychology Center and Psych for Life®, provides ample opportunity to make a direct impact in people's lives.

Aligned with ASU's Charter and Design aspirations, the Department of Psychology prioritizes the success of its students and alumni and integrates transdisciplinary approaches to improve communities on a local, national and global scale.

To support ASU's commitment to serving its community, benefits-eligible employees are immediately eligible at hire, and on every January 1 thereafter, for a maximum of eight hours of paid time off to participate in external volunteer activities. Because ASU values the continued growth and development of its employees, we provide employees with up to 24 hours of release time per year towards training opportunities that will enhance skills and abilities and provide professional growth and development.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$15285.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description