Eastern Oregon University
HR Department Administration Coordinator and Assistant to VPFA and VPSA
🇺🇸 La Grande, OR
🕑 Full-Time
💰 $53K - $59K
💻 Human Resources
🗓️ September 24th, 2025
Edtech.com's Summary
Eastern Oregon University is hiring an HR Department Administration Coordinator and Assistant to the VP Finance & Administration and VP Student Affairs. The role provides broad administrative support to the HR Department, assists the VP of Student Affairs with office management and budget duties, and supports the VP Finance & Administration including Board of Trustees coordination.
Highlights
- Manage HR administrative tasks including recruitment, candidate evaluation, employment processing, payroll support, and employee benefits support.
- Provide administrative assistance to the VP of Student Affairs by developing communication protocols, supervising student staff, managing budgets, and coordinating student travel.
- Support the VP Finance & Administration with general administration, calendaring, and Board of Trustees meeting coordination.
- Utilize Microsoft Office, internal HR information systems, and PeopleAdmin ATS for data entry, reporting, and recruitment processing.
- Must have a BS/BA in Human Resource Management, Business, or a related field and minimum two years of HR administrative experience.
- Require understanding of federal and state employment laws and regulations such as EEOC, PPACA, FMLA, ADA, USERRA, and Oregon-specific statutes.
- Salary range from $53,000 to $58,700 depending on qualifications.
- Work closely with all levels of university employees and collaborate as part of a small, three-person HR team.
- Responsible for compliance with internal policies, collective bargaining agreements, and maintaining confidentiality of sensitive information.
- Complete background checks and employment eligibility verification; EOU does not sponsor employment visas.
HR Department Administration Coordinator and Assistant to VPFA and VPSA Full Description
HR Department Administration Coordinator and Assistant to VPFA and VPSA
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Please see Special Instructions for more details.
Only complete files of qualified applicants will be reviewed.
Eastern Oregon University – Oregon’s Rural University! – is a respected public, higher education institution of academic excellence. Outstanding faculty and staff thrive and together fulfill their career ambitions to serve students from all walks of life.
EOU is a beautiful, quaint campus nestled in a remarkably scenic, high elevation valley populated by wonderful, community-minded citizens that have balanced work-life flexibility. Take a virtual tour of Eastern Oregon University.
EOU offers a very attractive package of State of Oregon public employee benefits including:
• Paid holidays (10 days/year)
• Paid sick time-off (12 days/year)
• Paid vacation (22 days/year)
• Full Individual and Family Healthcare Insurance (95%+ employer-paid medical, dental, vision)
• Generous Oregon Public Employee Retirement benefits
• Employer-paid life insurance
• Relocation assistance.
• Discounted tuition benefits for employees and eligible dependents
• For more details, see Prospective Employees https://www.eou.edu/hr/prospective-employees/.
• Paid holidays (10 days/year)
• Paid sick time-off (12 days/year)
• Paid vacation (22 days/year)
• Full Individual and Family Healthcare Insurance (95%+ employer-paid medical, dental, vision)
• Generous Oregon Public Employee Retirement benefits
• Employer-paid life insurance
• Relocation assistance.
• Discounted tuition benefits for employees and eligible dependents
• For more details, see Prospective Employees https://www.eou.edu/hr/prospective-employees/.
Eastern Oregon University is an EEO Employer and welcomes applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
Posting Details
Position Information
Position Title | HR Department Administration Coordinator and Assistant to VPFA and VPSA
Full or Part Time | Full Time
FTE | 1.0
Position Type | Regular
Posting Number | 20110651C&A
Full or Part Time | Full Time
FTE | 1.0
Position Type | Regular
Posting Number | 20110651C&A
Position Summary Information
Job Description Summary | The Human Resources Department at Eastern Oregon University in beautiful La Grande, Oregon is seeking an HR Department Administration Coordinator and Assistant to VPFA and VPSA.
The HR Department Administration Coordinator has triple roles serving EOU: Provides broad administrative support and coordination to the HR Department. The incumbent is central to the HR Department providing competent, user-friendly and streamlined administration and technical compliance guidance across the full array of HR service areas including recruitment, candidate evaluation and selection, employment, administration, payroll support, employee benefits support and other support services. Administrative Assistant to the VP of Student Affairs (SA) responsible for developing intra-office communication protocols, streamlining administrative procedures, student staff supervision and task delegation; and serving as a planning and resource person for VPSA. Administrative Assistant providing general administrative support and calendaring coordination to the VP Finance & Administration (F&A) including administrative support for the VPFA and Board of Trustees. Incumbent reports to the Assistant Director of HR/Employee Benefits Manager.
This is an outstanding early human resources career opportunity. Having natural dispositions of being positive, diligent, appreciative, detail-information and high-quality work oriented, a systematic problem solver, service-oriented, and a collaborative team member are all valued core attributes. The EOU HR Department is a small, hard working, three-person team who proudly supports the educational mission of Eastern Oregon University: student success!
At EOU, who you are and your career goals are recognized and respected.
It is important that you:Experience alignment with your personal sense of purpose. Feel that your contributions are recognized. Feel you have clear responsibilities and can learn and grow personally and professionally. Find that your work team is truly collaborative and shares authentic trust, dedication, and commitment to student success. Have flexibility to achieve a healthy work-life balance.
Responsibilities |
Position is responsible for delivering top-quality professional work, building and refining high-trust relationships with employees at all levels of the University, and being a collaborative, positive “can-do” team member of the HR Department.
HR Department Essential duties (65%):Completing HR Department administrative work in a wide variety of HR-related areas. Providing general administrative support to the Human Resources Department including researching and assembling data from a variety of sources to provide accurate, often complex reports along with drafting correspondence and analysis in support of change recommendations and project management. Ensuring new hire, promotion, transfer, and job change paperwork is completed and processed. Processing personnel action forms, reimbursement documents and other HR related items and ensuring proper approvals. Providing webpage management, data-entry, reporting, and analysis in multiple information systems. Employee recruitment planning and candidate selection guidance working directly with hiring managers and search committees to ensure comprehensive planning and effective talent acquisition of high quality, first-choice candidates. Coordinating multiple, simultaneous hiring efforts including drafting vacancy postings, coordinating job postings and fulfilling PeopleAdmin ATS administrator responsibilities. Monitoring the University’s compliance with all discrimination regulations, internal policies, and procedures in recruiting and search activities. Explaining human resources policies, procedures, and employment laws and advising all employee groups in manners that enhance operational performance and minimize administrative barriers. This may include EOU campus policies and procedures, OPU-SEIU and EOU-AAP Collective bargaining agreements, EEOC, PPACA, FLSA, BOLI, ADA, USERRA, FMLA/OFLA/PMFL, Oregon Equal Pay Act, Oregon PECBA, Oregon OARs, and other applicable federal and state harassment and discrimination laws in relation to pre-employment and employment.
Assistant to the VPSA Essential duties (20%):1. Office Management Confidential support to VPSA to include student conduct, personnel matters, budget management, management of Student Affairs websites. Organize office operations; ensure protection and security of files and records; transfer and dispose of records according to retention schedule. Organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based upon understanding of organization policies, activities. Maintain and coordinate Infoline communications from various campus partners. Manage supplies and support ordering for departments within Student Affairs. 2. Budget Administer and monitor the budget for the Office of VPSA; assist with development, reconciliation and analysis of E&G budgets for Division of Student Affairs; approve invoices for payment to include purchase orders and Journal Vouchers in FIS/Banner. Provides forecasts and fiscal funds information to VPSA and serves as Division liaison to Finance and Administration. Administer budget for Student Health & Counseling Center (SHS001) to assure compliance with expectations of contract with medical provider. Procurement Card custodian. 3. Student TravelEnsure all University travel involving students is appropriately authorized with timely completion of Student Travel documentation; ensure compliance with risk management policies; coordinate with the Risk Manager and Security; problem solve issues and concerns with College leadership, faculty and staff; ensure file sharing with appropriate personnel for access to records in case of emergency.
Assistant to the VPFA Essential duties (15%): 1, General administrative support and calendaring coordination to the VPFA2. Division-specific adminitrative support to the EOU Board of Trustees: Support the F&A related chairs of the Student Affairs and Academic Affairs, the Finance Committees, and full Board in meeting functionality. Ensure F&A compliance with Board guidelines for material publication. Facilitate coordination of meetings between university leadership, committee chair, and others. Complete minutes and publication of F&A materials for compliance with Board values/public records. Work with other administrative support staff with preparing F&A Board meetings/materials.
Minimum Qualifications |
Education:BS/BA in Human Resource Management, Business, or related field.
Experience and Skills
Two (2) or more years of professional HR administrative excellence: Friendly, emotionally mature interpersonal skils. Strong organizational and time management skills with high standards for accuracy and timely work completion. Administration of recruiting, applicant evaluation, search committee support, professional referencing, hiring decision review in compliance with all EEOC and related federal and Oregon discrimination regulations, and new employee orientation and onboarding. Working familiarity with government rules, regulations and laws including EEOC, PPACA, FLSA, BOLI, ADA, FMLA/OFLA/PMFL, Oregon Equal Pay Act, USERRA, Oregon PECBA, Oregon OARs, and all other applicable federal and state harassment and discrimination laws in relation to pre-employment and employment. Knowledge and ability to write and format policy, procedures, guides, manuals and technical, accurate correspondence. Competent in thinking critically and independently in order to successfully complete multiple tasks and assigned projects with overlapping priorities. Competent in resolving common administrative and employee relations issues. Strong PC skills (Microsoft Office, internal systems data entry, report generation). Competent in organizing and completing larger, complex tasks from initial assignment to completion. Ability, skill and knowledge to keep decision makers informed, prepared and organized. Proficient in the handling of procurement procedures and highly confidential background and degree verification material. Strong independent work ethic, developed problem-solving skills and competence to prioritize tasks and produce expected outcomes. Familiar with internal task initiation and approval processes (e.g, purchase cards and travel expense reimbursement processing).
Must satisfactorily complete EOU criminal and credential background check. Having a criminal history is not an automatic bar to employment. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Eastern Oregon University does not sponsor applicants for employment visas.
Preferred Qualifications | One (1) or more years of experience in: Human resources administration and management in higher education at a public university in Oregon. Advanced interviewing and candidate assessment experience. Researching, interpreting and applying applicable state employment related regulations nationwide. Compensation administration. Managing the full array of state and federal leaves of absence options.
Special Instructions to Applicants | Candidates are encouraged to review the values and principles of Eastern Oregon University.
Only complete files of qualified applicants will be reviewed.
Eastern Oregon University – Oregon’s Rural University! – is a respected public, higher education institution of academic excellence. Outstanding faculty and staff thrive and together fulfill their career ambitions to serve students from all walks of life.
EOU is a beautiful, quaint campus nestled in a remarkably scenic, high elevation valley populated by wonderful, community-minded citizens that have balanced work-life flexibility. Take a virtual tour of Eastern Oregon University.
EOU offers a very attractive package of State of Oregon public employee benefits including:
• Paid holidays (10 days/year)
• Paid sick time-off (12 days/year)
• Paid vacation (22 days/year)
• Full Individual and Family Healthcare Insurance (95%+ employer-paid medical, dental, vision)
• Generous Oregon Public Employee Retirement benefits
• Employer-paid life insurance
• Relocation assistance.
• Discounted tuition benefits for employees and eligible dependents
• For more details, see Prospective Employees https://www.eou.edu/hr/prospective-employees/.
Eastern Oregon University is an EEO Employer and welcomes applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
Salary | $53,000 to $58,700 DOQ
The HR Department Administration Coordinator has triple roles serving EOU: Provides broad administrative support and coordination to the HR Department. The incumbent is central to the HR Department providing competent, user-friendly and streamlined administration and technical compliance guidance across the full array of HR service areas including recruitment, candidate evaluation and selection, employment, administration, payroll support, employee benefits support and other support services. Administrative Assistant to the VP of Student Affairs (SA) responsible for developing intra-office communication protocols, streamlining administrative procedures, student staff supervision and task delegation; and serving as a planning and resource person for VPSA. Administrative Assistant providing general administrative support and calendaring coordination to the VP Finance & Administration (F&A) including administrative support for the VPFA and Board of Trustees. Incumbent reports to the Assistant Director of HR/Employee Benefits Manager.
This is an outstanding early human resources career opportunity. Having natural dispositions of being positive, diligent, appreciative, detail-information and high-quality work oriented, a systematic problem solver, service-oriented, and a collaborative team member are all valued core attributes. The EOU HR Department is a small, hard working, three-person team who proudly supports the educational mission of Eastern Oregon University: student success!
At EOU, who you are and your career goals are recognized and respected.
It is important that you:Experience alignment with your personal sense of purpose. Feel that your contributions are recognized. Feel you have clear responsibilities and can learn and grow personally and professionally. Find that your work team is truly collaborative and shares authentic trust, dedication, and commitment to student success. Have flexibility to achieve a healthy work-life balance.
Responsibilities |
Position is responsible for delivering top-quality professional work, building and refining high-trust relationships with employees at all levels of the University, and being a collaborative, positive “can-do” team member of the HR Department.
HR Department Essential duties (65%):Completing HR Department administrative work in a wide variety of HR-related areas. Providing general administrative support to the Human Resources Department including researching and assembling data from a variety of sources to provide accurate, often complex reports along with drafting correspondence and analysis in support of change recommendations and project management. Ensuring new hire, promotion, transfer, and job change paperwork is completed and processed. Processing personnel action forms, reimbursement documents and other HR related items and ensuring proper approvals. Providing webpage management, data-entry, reporting, and analysis in multiple information systems. Employee recruitment planning and candidate selection guidance working directly with hiring managers and search committees to ensure comprehensive planning and effective talent acquisition of high quality, first-choice candidates. Coordinating multiple, simultaneous hiring efforts including drafting vacancy postings, coordinating job postings and fulfilling PeopleAdmin ATS administrator responsibilities. Monitoring the University’s compliance with all discrimination regulations, internal policies, and procedures in recruiting and search activities. Explaining human resources policies, procedures, and employment laws and advising all employee groups in manners that enhance operational performance and minimize administrative barriers. This may include EOU campus policies and procedures, OPU-SEIU and EOU-AAP Collective bargaining agreements, EEOC, PPACA, FLSA, BOLI, ADA, USERRA, FMLA/OFLA/PMFL, Oregon Equal Pay Act, Oregon PECBA, Oregon OARs, and other applicable federal and state harassment and discrimination laws in relation to pre-employment and employment.
Assistant to the VPSA Essential duties (20%):1. Office Management Confidential support to VPSA to include student conduct, personnel matters, budget management, management of Student Affairs websites. Organize office operations; ensure protection and security of files and records; transfer and dispose of records according to retention schedule. Organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based upon understanding of organization policies, activities. Maintain and coordinate Infoline communications from various campus partners. Manage supplies and support ordering for departments within Student Affairs. 2. Budget Administer and monitor the budget for the Office of VPSA; assist with development, reconciliation and analysis of E&G budgets for Division of Student Affairs; approve invoices for payment to include purchase orders and Journal Vouchers in FIS/Banner. Provides forecasts and fiscal funds information to VPSA and serves as Division liaison to Finance and Administration. Administer budget for Student Health & Counseling Center (SHS001) to assure compliance with expectations of contract with medical provider. Procurement Card custodian. 3. Student TravelEnsure all University travel involving students is appropriately authorized with timely completion of Student Travel documentation; ensure compliance with risk management policies; coordinate with the Risk Manager and Security; problem solve issues and concerns with College leadership, faculty and staff; ensure file sharing with appropriate personnel for access to records in case of emergency.
Assistant to the VPFA Essential duties (15%): 1, General administrative support and calendaring coordination to the VPFA2. Division-specific adminitrative support to the EOU Board of Trustees: Support the F&A related chairs of the Student Affairs and Academic Affairs, the Finance Committees, and full Board in meeting functionality. Ensure F&A compliance with Board guidelines for material publication. Facilitate coordination of meetings between university leadership, committee chair, and others. Complete minutes and publication of F&A materials for compliance with Board values/public records. Work with other administrative support staff with preparing F&A Board meetings/materials.
Minimum Qualifications |
Education:BS/BA in Human Resource Management, Business, or related field.
Experience and Skills
Two (2) or more years of professional HR administrative excellence: Friendly, emotionally mature interpersonal skils. Strong organizational and time management skills with high standards for accuracy and timely work completion. Administration of recruiting, applicant evaluation, search committee support, professional referencing, hiring decision review in compliance with all EEOC and related federal and Oregon discrimination regulations, and new employee orientation and onboarding. Working familiarity with government rules, regulations and laws including EEOC, PPACA, FLSA, BOLI, ADA, FMLA/OFLA/PMFL, Oregon Equal Pay Act, USERRA, Oregon PECBA, Oregon OARs, and all other applicable federal and state harassment and discrimination laws in relation to pre-employment and employment. Knowledge and ability to write and format policy, procedures, guides, manuals and technical, accurate correspondence. Competent in thinking critically and independently in order to successfully complete multiple tasks and assigned projects with overlapping priorities. Competent in resolving common administrative and employee relations issues. Strong PC skills (Microsoft Office, internal systems data entry, report generation). Competent in organizing and completing larger, complex tasks from initial assignment to completion. Ability, skill and knowledge to keep decision makers informed, prepared and organized. Proficient in the handling of procurement procedures and highly confidential background and degree verification material. Strong independent work ethic, developed problem-solving skills and competence to prioritize tasks and produce expected outcomes. Familiar with internal task initiation and approval processes (e.g, purchase cards and travel expense reimbursement processing).
Must satisfactorily complete EOU criminal and credential background check. Having a criminal history is not an automatic bar to employment. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Eastern Oregon University does not sponsor applicants for employment visas.
Preferred Qualifications | One (1) or more years of experience in: Human resources administration and management in higher education at a public university in Oregon. Advanced interviewing and candidate assessment experience. Researching, interpreting and applying applicable state employment related regulations nationwide. Compensation administration. Managing the full array of state and federal leaves of absence options.
Special Instructions to Applicants | Candidates are encouraged to review the values and principles of Eastern Oregon University.
Only complete files of qualified applicants will be reviewed.
Eastern Oregon University – Oregon’s Rural University! – is a respected public, higher education institution of academic excellence. Outstanding faculty and staff thrive and together fulfill their career ambitions to serve students from all walks of life.
EOU is a beautiful, quaint campus nestled in a remarkably scenic, high elevation valley populated by wonderful, community-minded citizens that have balanced work-life flexibility. Take a virtual tour of Eastern Oregon University.
EOU offers a very attractive package of State of Oregon public employee benefits including:
• Paid holidays (10 days/year)
• Paid sick time-off (12 days/year)
• Paid vacation (22 days/year)
• Full Individual and Family Healthcare Insurance (95%+ employer-paid medical, dental, vision)
• Generous Oregon Public Employee Retirement benefits
• Employer-paid life insurance
• Relocation assistance.
• Discounted tuition benefits for employees and eligible dependents
• For more details, see Prospective Employees https://www.eou.edu/hr/prospective-employees/.
Eastern Oregon University is an EEO Employer and welcomes applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
Salary | $53,000 to $58,700 DOQ
Posting Detail Information
Open Date | 09/22/2025
Close Date |
Open Until Filled | Yes
First Day of Application Review | 10/13/2025
Quick Link to Posting | https://eou.peopleadmin.com/postings/3236
Close Date |
Open Until Filled | Yes
First Day of Application Review | 10/13/2025
Quick Link to Posting | https://eou.peopleadmin.com/postings/3236
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- EOU Website Posting
- Chronicle of Higher Education
- State Employment Service
- DiverseJobs.net
- Referral by EOU Employee
- HigherEdJobs.com
- Newspaper
- Other
- If you answered "Newspaper" or "Other" above, please give specifics here:
(Open Ended Question)
Applicant Documents
Required Documents
- Resume/Curriculum Vitae
- Cover Letter
Optional Documents
- Veteran Preference Document
- Letter of Recommendation 1
- Letter of Recommendation 2
- Letter of Recommendation 3
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