Edtech.com's Summary

Arizona State University is hiring an HR Services Specialist 3 responsible for managing human resource activities including recruitment, onboarding/offboarding, international visa processing, volunteer and affiliate oversight, and compliance tasks. The role involves close collaboration with the Department HR Manager and HR team to support various HR functions within the School of Earth and Space Exploration.

Highlights

Manage volunteer and minor requests in labs and on campus, ensuring compliance with safety officers.
Oversee ACA compliance by verifying employee hours and FTE totals.
Maintain employee email listservs and monitor student hire eligibility each semester.
Handle physical and electronic personnel file maintenance and cleanup.
Process and manage international visas including J1, H1B, and permanent residency.
Administer courtesy affiliate processes including annual renewals and network access.
Conduct competitive searches and process hires and personnel action requests using Workday and Interfolio.
Assist with onboarding and offboarding, faculty and graduate renewal processes, and faculty summer pay.
Advise employees and supervisors on the Authorized Driver process and field trip approvals.
Required knowledge of HR principles, ASU policies, and systems such as Workday, Interfolio, Analytics, Google, Microsoft Office, and Smartsheet.
Minimum qualifications include a Bachelor's degree and five years of relevant experience or equivalent.
Salary range: $54,600 - $68,300 annually, depending on experience.
Work collaboratively with various ASU central departments like Payroll, HR, and Insurance & Risk Management.
Employment contingent upon successful background and fingerprint checks; driving not required.

HR Services Specialist 3 Full Description

Job Profile:HR Services Specialist 3

Job Family:HR Services

Time Type:Full time

Max Pay - Depends on experience:$68,300.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Position Salary Range:

$54,600 - $68,300 per year

The School of Earth and Space Exploration HR Specialist Sr. performs duties necessary for a variety of human resource actions such as recruitment, on-boarding/off-boarding, international visa processes, volunteer and courtesy affiliate oversight. This position works closely with the Department HR Manager and HR team regarding all human resource functions.

Essential Duties:

Manage volunteer, minors in lab, and minor on campus requests and renewal processes, working closely with department safety compliance officers (AKA Facilities).
ACA compliance oversight and management which includes verifying employee hours and FTE totals and contacting employee to correct if necessary.
Maintain SESE employee related email listservs.
Ensure the eligibility of all student hires (enrollment) per semester, handle graduation notices from student employment, and contact supervisors regarding apparent inactive students for termination on a monthly basis.
Physical personnel file maintenance and electronic personnel file cleanup and maintenance.
International visa process for all J1's, H1B's, permanent residency and various other visa types. Process initial and renewals, manage records, and answer or direct questions for international visitors or employees on SESE supported visas.
Courtesy affiliate process management and maintenance, including annual renewal process and additional network accesses if needed.
Process competitive searches in Workday and Interfolio for various employee categories (faculty, ACPs. Postdocs, Staff, grad students, student workers)
Process waiver hires (staff, postdoc, ACP, faculty) as requested.
Assist processing student hires during peak times such as the grad renewal process, special projects, or as delegated.
Process staff personnel action requests in Workday (FTE changes, title changes, salary changes, etc.).
Onboard and off-board employees, particularly staff, ensuring all hire or termination actions are completed.
Assist with the grad renewal and faculty renewal processes as needed.
Facilitate and process annual faculty summer pay process, including summer FA/faculty teaching pay.
Advise and direct employees and supervisors with Authorized Driver process to completion.
Check Authorized Driver statuses as requested by employees and SESE Headquarters.
Advise and direct students and sponsoring faculty through Authorized Driver process, including for class field trips, through completion.
Respond to questions from supervisors and employees on HR business practices, and ASU policies.
Work directly with various ASU central departments as needed (ex. ASU Payroll, ASU HR, SEO, ISSC, The College Dean's office, Insurance and Risk Management, etc.)
Assist HR team/manager with any other special projects, reports, and duties as assigned
Stay up to date on ASU policies and procedures, and relevant state and federal laws

Desired Qualifications:

Advanced knowledge of human resource principles, practices, regulations and standards.
Knowledge of ASU policies and procedures.
Experience with ASU systems such as Workday, Interfolio, and Analytics as well as Google, Microsoft Office and Smartsheet.
Excellent verbal and written communication skills.
Ability to work collaboratively, efficiently and effectively with faculty and staff. Demonstrated knowledge of the principles of exemplary customer services demonstrated through actively listening, acknowledging, and responding to inquiries timely.
Ability to work effectively in an environment subject to changing priorities, sensitive/confidential information and short deadlines.
Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Department Statement:

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18262.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition at DL.ORG.HR.Staffing@exchange.asu.edu before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description