Pennsylvania State University
HR Shared Services Representative
🇺🇸
Hybrid - University Park, PA
🕑
Full-Time
💰
$35K - $51K
💻
Human Resources
🗓️
April 9th, 2026
Edtech.com's Summary
The Pennsylvania State University is hiring an HR Shared Services Representative. This role requires providing first-contact customer service to employees on various HR topics through telephone and email, resolving routine and intermediate inquiries, coordinating with departments, and escalating complex issues. The position also involves supporting HR staff with problem analysis and providing administrative assistance including documentation and transaction processing.
Highlights
- Respond to HR inquiries related to time off, leaves of absence, FMLA, benefits, retirement, compensation, professional development, recruitment, and policies.
- Serve as the first point of contact for employee HR questions via phone and email.
- Coordinate with multiple departments and escalate complex cases as needed.
- Provide administrative support like documenting communications, scanning/indexing documents, compiling reports, and processing employee/payroll transactions.
- Preferred proficiency in Office365 suite.
- Minimum education: GED or High School diploma; relevant work experience may substitute education.
- Strong customer service, communication skills, professionalism, sound judgment, confidentiality, and multitasking abilities required.
- Flexible work arrangement combining remote and on-campus work.
- Salary range from $34,800 to $50,500 with competitive benefits including medical, dental, vision, retirement plans, paid time off, and a 75% tuition discount for employees and eligible dependents.
- Completion of background checks required; must be authorized to work in the U.S.; no visa sponsorship provided.
HR Shared Services Representative Full Description
APPLICATION INSTRUCTIONS:
- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Pennsylvania State University Human Resources Shared Services organization is seeking an HR Shared Services Representative to provide exceptional customer service to employees as the first point of contact for their Human Resources (HR) inquires. This position will answer questions received via telephone and e-mail, investigate and resolve routine to intermediate inquiries, coordinate with respective departments, and escalate complex inquiries to appropriate professional services, payroll, or other staff, as appropriate. Queries handled relate to a wide range of HR topics including; time off, leaves of absence, FMLA, benefits, retirement, compensation, professional development, recruitment, and HR policies. This position will support and aid other HR Shared Services staff in the resolution of requests and the analysis/diagnosis of problems. Other responsibilities may include general administrative support such as documentation of calls/emails via case management software, scanning and indexing of employee documents, compiling reports, and processing employee and payroll transactions.
The successful candidate must possess:
- High degree of sensitivity in handling confidential information
- Accuracy and attention to detail
- Ability to demonstrate professionalism in daily tasks
- Commitment to handling questions and concerns with speed, accuracy and professionalism
- Sound judgment and discretion in referring inquiries to other HR staff members or units
- Ability to work independently, as well as part of a team
- Strong customer service and communication skills, both oral and written
- Ability to effectively learn and utilize new technologies
- Ability to prioritize and multi-task
- Proficiency in Office365 suite is preferred
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)No prior relevant work experience required; previous relevant work experience accepted in lieu of education.Required Certifications:None
General Equivalency Diploma (GED) or High School (HS)No prior relevant work experience required; previous relevant work experience accepted in lieu of education.Required Certifications:None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $34,800.00 - $50,500.00.
The salary range for this position, including all possible grades, is $34,800.00 - $50,500.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
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