HRIS Absence Administrator

HRIS Absence Administrator

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

 Position Information 

Posting Number  | S06455P
Position Title  | HRIS Absence Administrator
Department  | Talent, Culture, & Engagement
Location  | Arlington
Position Status  | Full-time
Work Schedule  | Monday – Friday; 8:00am – 5:00pm Occasional Conferences. Eligible for hybrid remote work.
Salary  | Salary is commensurate based on qualifications and relevant experience up to $73,000
Pay Basis  | Monthly
Job Summary  | The HRIS Absence Administrator is responsible for the configuration, support, and maintenance of the Oracle PeopleSoft Absence Management module within the organization’s Human Capital Management (HCM) system. This role combines functional HR expertise with technical system administration to ensure the accurate tracking and processing of all types of employee absences.
Essential Duties and Responsibilities  | System configuration: Set up and maintain the core components of the Absence Management module, including absence frameworks, absence calendars, eligibility groups, and calculation rules for different leave types (e.g., vacation, sick leave, jury duty, and others).  Compliance and policy management:Ensure all absence policies are configured correctly to comply with federal, state, and local regulations, such as the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA).Integration management:Collaborate with technical teams to manage and test the integration of the Absence Management module with other PeopleSoft modules and external vendor systems (TCP).Absence processing:Manage the end-to-end absence process, from employee and manager self-service requests to final calculation and integration with the PeopleSoft Payroll and Time & Labor modules.Troubleshooting and support: Provide production support for all Absence Management activities by troubleshooting issues, resolving errors, and investigating problems with accruals, entitlement balances, and ad-hoc absence calendar processing. HRIS liaison for Payroll, Leave Management, and UT System SIS. Reporting and analysis:Generate standard and ad-hoc reports and custom analytics dashboards to provide insights into absence trends, monitor employee leave balances, and support data driven decision-making.Testing and upgrades:Develop and execute test plans for new features, system updates, and patch applications to ensure functionality and prevent issues during system upgrades.Training and user support:Assist in developing training materials and provide guidance to end-users, including employees and managers on how to use the manager self-service and employee self-service features of the system.Other duties as assigned.
Note: The responsibilities of FMLA and ADA administration are handled by the Leave Management team in TCE. The HRIS Administrator will supply technical support for troubleshooting issues and provide the correct history needs of Leave Management.

Minimum Qualifications  | Bachelor’s degree in Human Resources, Information Systems, or Business Administration. Three (3) years of functional experience with PeopleSoft HCM, specifically within Absence Management and related modules like Payroll and Time & Labor or a related field. OR seven (7) years of an equivalent mix of education and relevant experience in a similar role.

Preferred Qualifications  | Five (5) years of functional experience with PeopleSoft HCM, specifically within Absence Management and related modules like Payroll and Time & Labor or a related field Experience of PeopleSoft Absence Management configuration, including entitlements, takes, and approval workflows. Experience with PeopleSoft’s Fluid User Interface. In-depth understanding and experience of leave management processes and associated federal and state employment laws. Experience in developing and running queries (using tools like SQL or PeopleSoft Query) for reporting, testing, and troubleshooting.

Knowledge, Skills and Abilities  | Excellent analytical, organizational, and communication skills to effectively collaborate with various stakeholders, gather requirements, and explain complex issues. Professional communication and interpersonal skills to collaborate with both technical and non-technical stakeholders. Exceptional attention to detail and organizational skills.

Other Requirements  
Workplace and Eligibility Conditions  |
Benefits Eligible  | Yes
Benefits at UTA  | We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

CBC Requirement  | It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement  | It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information  | The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.

This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations  | The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

 Posting Detail Information 

Number of Vacancies  | 1
Open Until Filled  |
Minimum Number of References Required  | 3
Maximum Number of References Accepted  | 3
Special Instructions to Applicants  | Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

OFFICE OF TALENT, CULTURE AND ENGAGEMENT
J.D. Wetsel Service Center
1225 W. Mitchell Road
Arlington, TX 76019