J Sargeant Reynolds Community College
Human Resources Assistant
🇺🇸 Henrico, VA
🕑 Part-Time
💰 $18 - $20 per Hour
💻 Human Resources
🗓️ September 16th, 2025
Edtech.com's Summary
J. Sargeant Reynolds Community College is hiring a Human Resources Assistant. The position involves providing direct administrative and clerical support to the Human Resources office, managing daily office operations, coordinating HR functions, handling communications, and supporting hiring and HR-related events.
Highlights
- Provide primary administrative support including answering calls, assisting visitors, and managing mail operations.
- Use eVA and Chrome River for purchase orders and travel expense tracking.
- Maintain HR SharePoint sites, intranet pages, and office supply inventory in line with state purchasing guidelines.
- Manage employee personnel files, ensure document retention and compliance with state and federal laws.
- Prepare and distribute monthly HR communications; handle employment verification requests.
- Assist with hiring activities such as scheduling interviews, travel arrangements, and reference checks.
- Support HR and college events, including commencement, benefits fairs, and employee engagement initiatives.
- Required qualification: High school diploma or GED; preferred training in Human Resources or Business Administration.
- Experience with Microsoft 365 office products is preferred.
- Part-time position paying $18 - $20 per hour, restricted to about 29 hours per week or less, with travel between campuses as needed.
Human Resources Assistant Full Description
Human Resources Assistant
Please see Special Instructions for more details.
* Position is open to state agency employees only.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Working Title | Human Resources Assistant
Role Title | Admin and Office Spec I
Role Code | 19011-SW
FLSA | Nonexempt
Pay Band | 01
Position Number | 283W1172
Agency | J. Sargeant Reynolds Community College
Division | J. Sargeant Reynolds Community College (Div)
Work Location | Henrico - 087
Hiring Range | Salary commensurate with experience; $18 - $20 per hour
Emergency/Essential Personnel | No
EEO Category | E-Paraprofessional
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | At-will, part-time hourly positions are not eligible for state benefits. Wage employees are restricted to working approximately 29 hours per week or less, not to exceed 1,500 hours annually. Schedule set by supervisor.
Sensitive Position | No
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
Reynolds Community College is seeking a part-time Human Resources Assistant to provide direct administrative and clerical support to the Office of Human Resources. This role is responsible for planning, coordinating, and completing a wide range of assignments related to HR functions, managing special projects, and overseeing daily office operations. The HR Assistant serves as a key point of contact for internal and external stakeholders, ensuring efficient and professional service delivery.
Key Responsibilities:
Serve as the primary administrative support for the HR office, including answering the main HR phone line, routing calls, and assisting visitors. Ensure the HR office is open and welcoming to employees and visitors during core business hours. Manage daily mail operations, including pickup, sorting, and distribution. Monitor and respond to inquiries in the main HR inbox, ensuring timely and accurate communication. Initiate and track purchase orders and travel expenses using eVA and Chrome River. Maintain HR SharePoint sites and intranet pages. Perform office supply inventory and ordering in compliance with state purchasing guidelines. Reconcile expenses and maintain records in accordance with state and federal regulations. Organize and maintain the HR office supply closet. Order name tags and desk plates for new employees, as needed. Manage employee personnel files, including retention, storage, and disposal processes. Prepare and distribute the monthly HR communications with input from the HR team. Respond to employment verification requests and maintain proper documentation in accordance with local, state and federal law. Maintain and organize confidential office files and contribute to the office procedure manual. Provide administrative support for meetings, including preparing materials for the HR Director or Associate Vice President. Assist with hiring activities such as scheduling, travel arrangements, and reference checks. Support HR and college-sponsored events, including commencement, benefits fairs, employee engagement initiatives, and learning and development initiatives.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | High school diploma or GED
Additional Considerations | Training in Human Resources, Business Administration or related field Experience with Microsoft 365 office products Demonstrated ability to thrive in a fast-paced environment while effectively managing competing priorities and consistently meeting deadlines. (Please ensure your resume includes specific examples that illustrate this experience.)
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Travel between campuses, as needed.
Role Title | Admin and Office Spec I
Role Code | 19011-SW
FLSA | Nonexempt
Pay Band | 01
Position Number | 283W1172
Agency | J. Sargeant Reynolds Community College
Division | J. Sargeant Reynolds Community College (Div)
Work Location | Henrico - 087
Hiring Range | Salary commensurate with experience; $18 - $20 per hour
Emergency/Essential Personnel | No
EEO Category | E-Paraprofessional
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | At-will, part-time hourly positions are not eligible for state benefits. Wage employees are restricted to working approximately 29 hours per week or less, not to exceed 1,500 hours annually. Schedule set by supervisor.
Sensitive Position | No
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
Reynolds Community College is seeking a part-time Human Resources Assistant to provide direct administrative and clerical support to the Office of Human Resources. This role is responsible for planning, coordinating, and completing a wide range of assignments related to HR functions, managing special projects, and overseeing daily office operations. The HR Assistant serves as a key point of contact for internal and external stakeholders, ensuring efficient and professional service delivery.
Key Responsibilities:
Serve as the primary administrative support for the HR office, including answering the main HR phone line, routing calls, and assisting visitors. Ensure the HR office is open and welcoming to employees and visitors during core business hours. Manage daily mail operations, including pickup, sorting, and distribution. Monitor and respond to inquiries in the main HR inbox, ensuring timely and accurate communication. Initiate and track purchase orders and travel expenses using eVA and Chrome River. Maintain HR SharePoint sites and intranet pages. Perform office supply inventory and ordering in compliance with state purchasing guidelines. Reconcile expenses and maintain records in accordance with state and federal regulations. Organize and maintain the HR office supply closet. Order name tags and desk plates for new employees, as needed. Manage employee personnel files, including retention, storage, and disposal processes. Prepare and distribute the monthly HR communications with input from the HR team. Respond to employment verification requests and maintain proper documentation in accordance with local, state and federal law. Maintain and organize confidential office files and contribute to the office procedure manual. Provide administrative support for meetings, including preparing materials for the HR Director or Associate Vice President. Assist with hiring activities such as scheduling, travel arrangements, and reference checks. Support HR and college-sponsored events, including commencement, benefits fairs, employee engagement initiatives, and learning and development initiatives.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | High school diploma or GED
Additional Considerations | Training in Human Resources, Business Administration or related field Experience with Microsoft 365 office products Demonstrated ability to thrive in a fast-paced environment while effectively managing competing priorities and consistently meeting deadlines. (Please ensure your resume includes specific examples that illustrate this experience.)
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Travel between campuses, as needed.
Posting Detail Information
Posting Number | WGE_2759P
Recruitment Type | State Employee Only - E
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 09/15/2025
Job Close Date | 09/26/2025
Open Until Filled | Yes
Agency Website | www.reynolds.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | * Position is open to state agency employees only.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information | This position is not eligible for employment-based sponsorship.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/88783
Recruitment Type | State Employee Only - E
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 09/15/2025
Job Close Date | 09/26/2025
Open Until Filled | Yes
Agency Website | www.reynolds.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | * Position is open to state agency employees only.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information | This position is not eligible for employment-based sponsorship.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/88783
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a current Commonwealth of Virginia employee?
- Yes
- No
- * This position requires on-site work, if offered the position are you willing to work on-site up to 29 hours a week?
- Yes
- No
- * How many years of experience do you have in an office setting?
- No Experience
- Less Than 1
- 1 to 3 Years
- 3 to 5 Years
- Over 5 Years
- * Do you have experience with community college business office practices?
- Yes
- No
- * Will you require sponsorship to accept employment?
- Yes
- No
- * Have you ever been employed full-time or part-time by Reynolds Community College or any institution within the Virginia Community College System (VCCS)? If yes, please specify the institution, your position title, and dates of employment:
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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