Virginia's Community College System
Human Resources Onboarding Specialist
🇺🇸
Fairfax County, VA
🕑
Full-Time
💰
$60K
💻
Human Resources
🗓️
May 21st, 2026
Edtech.com's Summary
Virginia Community Colleges is hiring a Human Resources Onboarding Specialist. The specialist manages and coordinates the onboarding and pre-employment processes for assigned employee groups, ensuring compliance with relevant policies and regulations while facilitating a smooth transition from candidate selection to hire. This role collaborates closely with Talent Acquisition Consultants and the HRIS team to deliver a positive candidate experience and maintain accurate recruitment records.
Highlights
- Manage onboarding processes for new hires and transfers using Avature or similar systems.
- Conduct and review pre-employment background checks and complete E-Verify.
- Ensure all hiring activities comply with federal, state, DHRM, VCCS, and college policies.
- Prepare and extend salary offers following established guidelines in coordination with hiring managers.
- Serve as the primary contact for candidates during onboarding to provide guidance and support.
- Monitor onboarding timelines and data accuracy within HR systems and identify efficiency improvements.
- Collaborate with Talent Acquisition Consultants and HR team members to enhance the hiring process.
- Proficiency required in HR systems, applicant tracking systems, and onboarding platforms such as Avature and PeopleAdmin.
- Qualifications include experience in human resources, onboarding, recruitment support, or related HR administrative functions.
- Position offers an annual salary starting at $60,000 and is classified as exempt, full-time within Northern VA Community College's VP Administration division.
Human Resources Onboarding Specialist Full Description
Human Resources Onboarding Specialist
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | Human Resources Onboarding Specialist
Role Title | Human Resource Analyst I
Role Code | 19091-FP
FLSA | Exempt
Pay Band | 04
Position Number | 28000932
Agency | Northern VA Community College
Division | NV280-VP Administration
Work Location | Fairfax County - 059
Hiring Range | $60,000/yr
Emergency/Essential Personnel | No
EEO Category | 2-Professionals
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | The standard work schedule is Monday through Friday, from 8:30 a.m. to 5:00 p.m.
Sensitive Position | No
Job Description | General Description:
The Human Resources Onboarding Specialist manages the onboarding and pre-employment process for assigned employee groups, ensuring all hiring actions are completed accurately, efficiently, and in compliance with applicable policies and regulations. This role serves as the primary point of contact for onboarding, background checks, and employment processing following the selection of a candidate.
Working in close coordination with Talent Acquisition Consultants and HRIS team, the Onboarding Specialist ensures a seamless transition from candidate selection to hire, supporting a positive onboarding experience while maintaining compliance with DHRM, VCCS, and federal requirements.
Duties and Tasks:Manage onboarding processes for new hires and transfers, including initiating, tracking, and completing onboarding activities in Avature or applicable systems. Conduct and review pre-employment background checks, complete E-Verify, and ensure all hiring documentation is accurate, complete, and meets established standards prior to hire. Ensure all onboarding and hiring activities comply with federal and state laws, as well as DHRM, VCCS, and College policies, and maintain accurate recruitment and onboarding files. Prepare and extend salary offers in accordance with established guidelines, and partner with Talent Acquisition Consultants and hiring managers or designee to ensure a smooth transition from selection to hire. Serve as the primary contact for candidates during onboarding, providing clear communication, guidance, and support to ensure a positive experience. Monitor onboarding timelines and data, ensuring accuracy within HR systems and identifying opportunities to improve efficiency and effectiveness. Collaborate with Talent Acquisition Consultants and HR team members to support consistent service delivery, resolve issues, and enhance overall hiring and onboarding processes.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | KSAs: Strong attention to detail and organizational skills, with the ability to manage multiple onboarding processes simultaneously. Ability to interpret and apply policies, procedures, and regulatory requirements (DHRM, VCCS, and federal guidelines). Strong analytical and problem-solving skills, with the ability to identify and resolve issues in a timely manner. Effective written and verbal communication skills, with a focus on providing clear guidance to candidates and hiring managers. Ability to manage competing priorities in a fast-paced, high-volume environment. Demonstrated ability to maintain confidentiality, integrity and exercise sound judgment in handling sensitive information. Strong customer service and relationship management skills, with the ability to work effectively with diverse stakeholders. Proficiency in HR systems, applicant tracking systems, and onboarding platforms (e.g., Avature, PeopleAdmin, or similar systems). Required Qualifications: Experience in human resources, onboarding, recruitment support, or a related HR administrative function. Experience using HRIS or applicant tracking systems. Demonstrated effective and professional customer service experience.
Additional Considerations | Experience working with PeopleAdmin, Avature, or similar systems. Experience interpreting and applying DHRM and/or VCCS policies and procedures. Experience working in higher education or the public sector.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | no
Role Title | Human Resource Analyst I
Role Code | 19091-FP
FLSA | Exempt
Pay Band | 04
Position Number | 28000932
Agency | Northern VA Community College
Division | NV280-VP Administration
Work Location | Fairfax County - 059
Hiring Range | $60,000/yr
Emergency/Essential Personnel | No
EEO Category | 2-Professionals
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | The standard work schedule is Monday through Friday, from 8:30 a.m. to 5:00 p.m.
Sensitive Position | No
Job Description | General Description:
The Human Resources Onboarding Specialist manages the onboarding and pre-employment process for assigned employee groups, ensuring all hiring actions are completed accurately, efficiently, and in compliance with applicable policies and regulations. This role serves as the primary point of contact for onboarding, background checks, and employment processing following the selection of a candidate.
Working in close coordination with Talent Acquisition Consultants and HRIS team, the Onboarding Specialist ensures a seamless transition from candidate selection to hire, supporting a positive onboarding experience while maintaining compliance with DHRM, VCCS, and federal requirements.
Duties and Tasks:Manage onboarding processes for new hires and transfers, including initiating, tracking, and completing onboarding activities in Avature or applicable systems. Conduct and review pre-employment background checks, complete E-Verify, and ensure all hiring documentation is accurate, complete, and meets established standards prior to hire. Ensure all onboarding and hiring activities comply with federal and state laws, as well as DHRM, VCCS, and College policies, and maintain accurate recruitment and onboarding files. Prepare and extend salary offers in accordance with established guidelines, and partner with Talent Acquisition Consultants and hiring managers or designee to ensure a smooth transition from selection to hire. Serve as the primary contact for candidates during onboarding, providing clear communication, guidance, and support to ensure a positive experience. Monitor onboarding timelines and data, ensuring accuracy within HR systems and identifying opportunities to improve efficiency and effectiveness. Collaborate with Talent Acquisition Consultants and HR team members to support consistent service delivery, resolve issues, and enhance overall hiring and onboarding processes.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | KSAs: Strong attention to detail and organizational skills, with the ability to manage multiple onboarding processes simultaneously. Ability to interpret and apply policies, procedures, and regulatory requirements (DHRM, VCCS, and federal guidelines). Strong analytical and problem-solving skills, with the ability to identify and resolve issues in a timely manner. Effective written and verbal communication skills, with a focus on providing clear guidance to candidates and hiring managers. Ability to manage competing priorities in a fast-paced, high-volume environment. Demonstrated ability to maintain confidentiality, integrity and exercise sound judgment in handling sensitive information. Strong customer service and relationship management skills, with the ability to work effectively with diverse stakeholders. Proficiency in HR systems, applicant tracking systems, and onboarding platforms (e.g., Avature, PeopleAdmin, or similar systems). Required Qualifications: Experience in human resources, onboarding, recruitment support, or a related HR administrative function. Experience using HRIS or applicant tracking systems. Demonstrated effective and professional customer service experience.
Additional Considerations | Experience working with PeopleAdmin, Avature, or similar systems. Experience interpreting and applying DHRM and/or VCCS policies and procedures. Experience working in higher education or the public sector.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | no
Posting Detail Information
Posting Number | CLS_4460P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 05/15/2026
Job Close Date | 05/22/2026
Open Until Filled |
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/96106
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 05/15/2026
Job Close Date | 05/22/2026
Open Until Filled |
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/96106
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
- Yes
- No
- * I understand this position will not be eligible for telework during the probationary period of employment, but may be eligible thereafter, based on state mandates and college business needs.
- Yes
- No
- * I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
- Yes
- No
- * Do you now or in the future require visa sponsorship to work in the United States?
- Yes
- No
- * Do yo have experience in human resources, onboarding, recruitment support, or a related HR administrative function?
- Yes
- No
- * Do you have Experience using HRIS or applicant tracking systems?
- Yes
- No
- * Do you have experience providing customer service in a professional setting?
- yes
- no
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Other Document
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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