Human Resources Representative

Edtech.com's Summary

University of the Pacific is hiring a Human Resources Representative. The role involves processing Electronic Personnel Action Forms (EPAFs) accurately and timely in Banner, handling check requests, and providing training and support to departments regarding EPAF processes and employee inquiries, thereby contributing to efficient Human Resources operations across the University.

Highlights

Manage timely and accurate employment data, including data audits and clean-ups in HR database.
Process EPAFs and check requests according to University policies and procedures.
Train and assist departments and supervisors on EPAF origination and employment processes.
Support new hire onboarding, including background checks, Form I-9/E-verify compliance, and new hire documentation.
Develop training materials, guides, and job aids for employment data management.
Serve as liaison on campus committees and contribute to improving HR procedures.
Require proficiency with HRIS or Banner database systems and MS Office suite.
Must have a Bachelor's degree in HR Management, Business Administration, or related field, or equivalent experience plus at least two years in HR or a related field.
Offer hourly pay range from $22.68 to $30.04 based on qualifications and experience.
Support diversity, equity, inclusion initiatives and serve as a Campus Security Authority (CSA) under the Clery Act.

Human Resources Representative Full Description

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Posting Details

Position Information

Job Title	Human Resources Representative
Union Level
Department	Human Resources
Campus	Stockton
Posting Number	201304198P
Full or Part Time	Full Time
Number of Months	12
Work Schedule
Position End Date
Open Date	11/20/2025
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship	This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose	At University of the Pacific, we take pride in fostering a supportive and collaborative environment where every employee plays a key role in advancing our mission. If you are detail-oriented, service-minded, and enjoy helping others navigate HR processes, we invite you to join our team! The Human Resources Representative is responsible for ensuring the timely and accurate processing of Electronic Personnel Action Forms (EPAFs) in Banner, as well as handling check requests in accordance with University policies and procedures. This role serves as a key resource for departments, providing training and guidance on EPAF origination and processing for staff, student, and faculty employees. In addition, the Human Resources Representative supports general employee inquiries and contributes to maintaining a positive and responsive employee experience. This position offers an excellent opportunity for an organized and collaborative professional who is eager to contribute to the efficiency and success of Human Resources operations across the University.
Essential Functions	Performs a variety of day-to-day employment data management functions ensuring timeliness and accuracy of data in accordance and in compliance with established procedures. Maintains and updates employment data in the HR database for assigned employee groups. Performs daily and periodical data audits to ensure data integrity. Researches data discrepancies and performs applicable clean-ups, group data updates in the HR database. Creates documentation guides, job aids, checklists for resource material for better data management process. Participates in testing database upgrades, employment data management workflow and processes. Prepares ad-hoc reports as needed or requested Trains and assists departments, units, supervisors in EPAF origination and processing. Supports the hiring and on-boarding process of new employees for assigned groups in accordance and in compliance of established procedures. Reviews and processes new hire documents for completeness and accuracy in a timely manner. Performs background check, Form I-9/E-verify and documents response within three (3) days of hire. Processes EPAFs in a timely manner to ensure compliance to University, state and federal regulations. Provides a wide range of operational support to department in areas listed below. Develops, facilitates and/or delivers training and presentation to departments or supervisors on employment processes and employment records submission. Completes verification of employment requests in a timely manner. Processes termination check requests and update relevant termination databases. Participates on various campus committees serving as a liaison between Human Resources and community. Develops and recommends new procedures for streamlining record keeping or employment processes. Performs other duties as assigned or requested. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty and staff. This position serves as Campus Security Authority (CSA) as outlined by the Clery Act. CSAs have federally mandated responsibilities to report crimes that are reported them.
Minimum Qualifications	Bachelor’s Degree in Human Resources Management, Business Administration, or a related field OR equivalent (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework). Two (2) or more years’ experience in Human Resources or related field.
Preferred Qualifications	HRIS and/or Banner database experience. Ability to deal with sensitive and confidential matters. Completing detailed work with accuracy and efficiency. Experience interpreting and applying complex policies, procedures and regulations. Working knowledge of MS Office suite and database systems. Excellent customer service skills. Familiarity with managing multiple priorities and projects simultaneously. Working knowledge of human resources procedures and functions and applicable employment federal and state laws and regulations. Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties require constant sitting and repetitive motion while using computer keyboard and phone. Frequent walking, standing and simple grasping. Occasional climbing stairs, walking across campus, stooping and reaching. Constant communication using both spoken and written means. May be required to lift up to 25 lbs. Work Environment/Work Week/Travel: Work performed in a typical office environment with the use of computer, phone and office equipment. Duties performed during standard business hours, additional time may be required to meet business needs or deadlines.
Hiring Range	$22.68 - $30.04 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
Anti-Discrimination/EEO Policy Statement	University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor’s Degree in Human Resources Management, Business Administration, or a related field OR equivalent? (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework)
- Yes
- No
* Do you have two (2) or more years of experience in Human Resources or related field?
- Yes
- No

Applicant Documents

Required Documents

Resume
Cover Letter/Letter of Application

Optional Documents

Other Document

University of the Pacific / 3601 Pacific Ave, Stockton, CA 95211
human_resources@pacific.edu human_resources@pacific.edu / 209.946.2124

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Original Job Description

Toggle navigation

Human Resources Representative Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Position Information

Job Title	Human Resources Representative
Union Level
Department	Human Resources
Campus	Stockton
Posting Number	201304198P
Full or Part Time	Full Time
Number of Months	12
Work Schedule
Position End Date
Open Date	11/20/2025
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship	This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose	At University of the Pacific, we take pride in fostering a supportive and collaborative environment where every employee plays a key role in advancing our mission. If you are detail-oriented, service-minded, and enjoy helping others navigate HR processes, we invite you to join our team! The Human Resources Representative is responsible for ensuring the timely and accurate processing of Electronic Personnel Action Forms (EPAFs) in Banner, as well as handling check requests in accordance with University policies and procedures. This role serves as a key resource for departments, providing training and guidance on EPAF origination and processing for staff, student, and faculty employees. In addition, the Human Resources Representative supports general employee inquiries and contributes to maintaining a positive and responsive employee experience. This position offers an excellent opportunity for an organized and collaborative professional who is eager to contribute to the efficiency and success of Human Resources operations across the University.
Essential Functions	Performs a variety of day-to-day employment data management functions ensuring timeliness and accuracy of data in accordance and in compliance with established procedures. Maintains and updates employment data in the HR database for assigned employee groups. Performs daily and periodical data audits to ensure data integrity. Researches data discrepancies and performs applicable clean-ups, group data updates in the HR database. Creates documentation guides, job aids, checklists for resource material for better data management process. Participates in testing database upgrades, employment data management workflow and processes. Prepares ad-hoc reports as needed or requested Trains and assists departments, units, supervisors in EPAF origination and processing. Supports the hiring and on-boarding process of new employees for assigned groups in accordance and in compliance of established procedures. Reviews and processes new hire documents for completeness and accuracy in a timely manner. Performs background check, Form I-9/E-verify and documents response within three (3) days of hire. Processes EPAFs in a timely manner to ensure compliance to University, state and federal regulations. Provides a wide range of operational support to department in areas listed below. Develops, facilitates and/or delivers training and presentation to departments or supervisors on employment processes and employment records submission. Completes verification of employment requests in a timely manner. Processes termination check requests and update relevant termination databases. Participates on various campus committees serving as a liaison between Human Resources and community. Develops and recommends new procedures for streamlining record keeping or employment processes. Performs other duties as assigned or requested. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty and staff. This position serves as Campus Security Authority (CSA) as outlined by the Clery Act. CSAs have federally mandated responsibilities to report crimes that are reported them.
Minimum Qualifications	Bachelor’s Degree in Human Resources Management, Business Administration, or a related field OR equivalent (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework). Two (2) or more years’ experience in Human Resources or related field.
Preferred Qualifications	HRIS and/or Banner database experience. Ability to deal with sensitive and confidential matters. Completing detailed work with accuracy and efficiency. Experience interpreting and applying complex policies, procedures and regulations. Working knowledge of MS Office suite and database systems. Excellent customer service skills. Familiarity with managing multiple priorities and projects simultaneously. Working knowledge of human resources procedures and functions and applicable employment federal and state laws and regulations. Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties require constant sitting and repetitive motion while using computer keyboard and phone. Frequent walking, standing and simple grasping. Occasional climbing stairs, walking across campus, stooping and reaching. Constant communication using both spoken and written means. May be required to lift up to 25 lbs. Work Environment/Work Week/Travel: Work performed in a typical office environment with the use of computer, phone and office equipment. Duties performed during standard business hours, additional time may be required to meet business needs or deadlines.
Hiring Range	$22.68 - $30.04 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
Anti-Discrimination/EEO Policy Statement	University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor’s Degree in Human Resources Management, Business Administration, or a related field OR equivalent? (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework)
- Yes
- No
* Do you have two (2) or more years of experience in Human Resources or related field?
- Yes
- No

Applicant Documents

Required Documents

Resume
Cover Letter/Letter of Application

Optional Documents

Other Document

University of the Pacific / 3601 Pacific Ave, Stockton, CA 95211
human_resources@pacific.edu human_resources@pacific.edu / 209.946.2124

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Human Resources Representative

Edtech.com's Summary

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