Human Resources Specialist

Edtech.com's Summary

Arizona State University is hiring a Human Resources Specialist. The role focuses on coordinating human resources functions for Sun Devil Athletics, including recruitment, staffing, personnel file management, payroll processing, and ensuring compliance with NCAA rules and university policies. The specialist will collaborate closely with hiring managers and ASU HR to facilitate hiring processes, maintain records, and support payroll accuracy.

Highlights

Coordinate HR activities for Sun Devil Athletics including recruitment, hiring, and payroll management.
Use Workday to process hiring actions, background checks, fingerprinting, and payroll transactions.
Ensure adherence to NCAA, university, and Arizona Board of Regents policies and regulations.
Maintain personnel files and track mandatory training and certifications such as CPR and authorized driver status.
Participate in SDA and university-wide initiatives to represent HR interests and foster collaboration.
Required qualifications include a Bachelor's degree and three years experience or equivalent knowledge in HR-related fields.
Experience with ASU HR systems like Workday, HR practices relating to hiring, and knowledge of federal and state regulations.
Effective communication skills and ability to work with sensitive information and shifting priorities are necessary.
Salary range is $50,000 to $52,000 annually, depending on experience.
Work environment involves office setting with some physical activity such as standing, walking, and lifting up to 25 pounds.

Human Resources Specialist Full Description

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Max Pay - Depends on experience:

$52,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

Salary Range: $50,000 - $52,000

We are seeking a highly motivated and collaborative Human Resources Specialist to assist with the coordination of the human resources functions for Sun Devil Athletics (SDA). These functions include but are not limited to: recruitment and staffing coordination; maintenance and retention of personnel files; payroll management; human resource compliance; internal controls; and other functions. Adheres to NCAA and rules and regulations, as well as the policies and procedures of the department, the university and the Arizona Board of Regents.

Essential Duties:

Works closely with SDA hiring managers and ASU Human Resources to oversee and coordinate all human resource activities related to the hire of student workers, part-time staff and volunteers. Ensures adherence with SDA and university policies, practices and regulations.
Assists with advertising job openings, coordinating personnel searches, applicant screening/evaluation, and hiring.
Processes actions in Workday related to hiring, including processing background and fingerprint checks.
Assists with the processing of a heavy volume of payroll transactions in Workday, performing all activities associated with payroll to ensure accurate and timely recording of hours and absences.
Follows-up with employees and supervisors to ensure payroll hours have been entered and approved.
Track mandatory training, CPR certification, authorized driver and fingerprinting.
Performs clerical functions with various applications for various human resources processes including form preparation, report preparation, correspondence and other related functions.
Ensures completion of necessary paperwork and maintains personnel files consistent with University policies and procedures.
Participates in a variety of SDA and university-wide initiatives and meetings to represent human resources interest and ensure integration/collaborative support of college and university wide interests.
Informs SDA Staff and the public of University policies and procedures as they relate to SDA Human Resources.
Prepares and sends forms through electronic workflows.
Performs other duties to ensure continual efficient operations of SDA to meet customer service needs.

Desired Qualifications:

Evidence of a Bachelor's degree in Human Resources, Business Management, or closely related field.
Experience with ASU HR applications, such as Workday.
Demonstrated knowledge of basic human resource practices, regulations and standards.
Demonstrated knowledge of applicable federal, state and regulatory requirements, laws and standards.
Experience with HR practices related to hiring.
Demonstrated knowledge of quality customer service standards, methods and practices.
Evidence of effective communication skills.
Experience in planning, analyzing and establishing priorities.
Experience in establishing and maintaining effective working relationships.
Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
Experience in developing and maintaining cooperative working relationships both within and across organizational areas.
Experience in creating workplace innovations to improve processes.
Demonstrated knowledge of collegiate athletics a plus.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
Required to stand for varying lengths of time and walk moderate distances to perform work.
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate to perform essential functions.
Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the Big 12 conference.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity and expression to build a strong Sun Devil Community reflective of ASU's charter.

ASU offers up to 24 hours of professional development opportunities per year and a competitive benefits package, which includes paid vacation and holidays, health insurance, free mental health resources, employee discounts and more. In particular, ASU offers a generous tuition discount for employees, their spouses, dependents and retirees. Working in SDA also provides unique access to sporting events and athletic-related discounts.

For more information on ASU benefits, please visit http://cfo.asu.edu/hr-benefitsenrollment.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19021.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description