Human Resources Support & File Assistant

Edtech.com's Summary

The School of Medicine and Public Health (SMPH) is hiring a Human Resources Support & File Assistant. This role involves performing routine administrative tasks such as managing electronic personnel files, updating employee records in the HRIS system, and supporting the HR Services team with various projects and communications.

Highlights

Providing support to HR Services with administrative tasks and personnel file management.
Managing electronic document storage and tracking records using UW-Madison Box.
Updating employee records and handling routine HR transactions in Workday.
Drafting routine communications and participating in special projects and reports.
Proficient in internet navigation, Microsoft Excel, Outlook, and Word.
HR or administrative experience or coursework preferred.
Maintaining a high level of confidentiality in handling personnel data.
Required to be currently enrolled in an educational institution.
Salary range between $13.00 and $13.50 per hour.
Support provided to nearly 4,125 employees across faculty, academic staff, and university staff within SMPH.

Human Resources Support & File Assistant Full Description

Department Overview:	The SMPH Office of Human Resources is located on the 4th floor of the Health Sciences Learning Center (HSLC), 750 Highland Ave. right on the Bus 80 route. Our office provides various HR services to nearly 1,525 faculty, 1,900 Academic Staff, and 700 University Staff employees. SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer.
Anticipated Start Date:	As soon as possible
Anticipated End Date (If Applicable):	Â
Remote Work Eligibility Detail:	All Remote Â
Anticipated Hours Per Week:	Minimum: 10 Maximum:Â 30
Schedule:	10-25 hours per week during the school year. Up to 30 hours per week during winter and summer breaks.
Salary/Wage Range/Lump Sum:	Minimum: $13.00 Maximum:Â $13.50
Number of Positions:	1
Qualifications:	Currently enrolled in an educational institution.
Knowledge, Skills & Abilities:	1. HR or administrative experience or coursework preferred 2. Proficiency with UW-Madison Box preferred 3. A high degree of confidentiality is required 4. Proficient in internet navigation, Excel, Outlook, and Word 5. Effective team skills and attention to detail
Position Summary/Job Duties:	The Human Resources File Assistant will provide support to the HR Services team within School of Medicine and Public Health (SMPH). Responsibilities may include: - Saving personnel documents into electronic file storage - Tracking records in Box - Managing routine HR transactions in our HRIS â Workday. - Updating electronic employee records - Drafting routine communication - Meet regularly with supervisor and provide project updates - Working on special projects and reports as needed This position is remote and job duties can be performed at an off-site location. The first day of work will be on-site at the HSLC to receive equipment and facilitate onboarding tasks.
Physical Demands:	Ability to type and sit for a prolonged amount of time.
Institutional Statements:	Equal Employment Opportunity Statement: UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu Accommodation Statement: If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Original Job Description

Department Overview:	The SMPH Office of Human Resources is located on the 4th floor of the Health Sciences Learning Center (HSLC), 750 Highland Ave. right on the Bus 80 route. Our office provides various HR services to nearly 1,525 faculty, 1,900 Academic Staff, and 700 University Staff employees. SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer.
Anticipated Start Date:	As soon as possible
Anticipated End Date (If Applicable):	Â
Remote Work Eligibility Detail:	All Remote Â
Anticipated Hours Per Week:	Minimum: 10 Maximum:Â 30
Schedule:	10-25 hours per week during the school year. Up to 30 hours per week during winter and summer breaks.
Salary/Wage Range/Lump Sum:	Minimum: $13.00 Maximum:Â $13.50
Number of Positions:	1
Qualifications:	Currently enrolled in an educational institution.
Knowledge, Skills & Abilities:	1. HR or administrative experience or coursework preferred 2. Proficiency with UW-Madison Box preferred 3. A high degree of confidentiality is required 4. Proficient in internet navigation, Excel, Outlook, and Word 5. Effective team skills and attention to detail
Position Summary/Job Duties:	The Human Resources File Assistant will provide support to the HR Services team within School of Medicine and Public Health (SMPH). Responsibilities may include: - Saving personnel documents into electronic file storage - Tracking records in Box - Managing routine HR transactions in our HRIS â Workday. - Updating electronic employee records - Drafting routine communication - Meet regularly with supervisor and provide project updates - Working on special projects and reports as needed This position is remote and job duties can be performed at an off-site location. The first day of work will be on-site at the HSLC to receive equipment and facilitate onboarding tasks.
Physical Demands:	Ability to type and sit for a prolonged amount of time.
Institutional Statements:	Equal Employment Opportunity Statement: UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu Accommodation Statement: If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

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Human Resources Support & File Assistant

Edtech.com's Summary

Human Resources Support & File Assistant Full Description

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