Edtech.com's Summary

San Diego State University Research Foundation is hiring a KPBS Sales Administrator. The role involves providing accounting, underwriting, and operational support for the KPBS Corporate Development Department. Responsibilities include processing underwriting agreements, media buys, revenue tracking, and using CRM software to support sales processes.

Highlights

Responsibilities include processing underwriting agreements and supporting sales operations.
Utilizes CRM (Sage ACT) and TV/radio traffic systems (Wide Orbit & Protrack).
Compensation ranges from $24.00 to $27.71 per hour.
Requires high school diploma and six years of experience in an office or administrative environment.
Knowledge of Sage ACT or other Sales CRM software preferred.

KPBS Sales Administrator Full Description

Overview:

The salary range for this position is $24.00 - $27.71 per hour depending upon qualifications and is non-negotiable.

This position is scheduled to close on June 12, 2025 at 4:00pm (PST).

KPBS serves the greater San Diego community with informative, cultural, entertaining and educational television, radio, and web programming. KPBS TV/FM is the public television and radio stations for San Diego. Licensed to San Diego State University, KPBS supports and furthers the university’s educational and community service mission by informing, enlightening and empowering its audience. It does so not only by presenting national and locally produced programming of value to its San Diego audience, but also by producing programming about San Diego and its people for distribution nationwide.

The KPBS Corporate Development Department is responsible for securing support from corporations, individual businesses and government agencies. That support is recognized in the form of underwriting or credits in our local, regional and national television and radio programming. Additionally, the Corporate Development Department is responsible for generating revenue through support of the KPBS.org website.

Perks you'll enjoy as a member of #teamKPBS

Working on a college campus & in public media: Access to campus facilities and staff perks, weekly farmer's market, tons of eateries, community events, entertainment, etc.
Hybrid schedule (varies by position)
10 vacation days, 1 personal day & 13 holidays off (4+ days off over winter break)
Enjoy a 'beautiful day in the neighborhood' with local employee discounts
Opportunity drawings to attend events
Discounts on local attractions (theme parks, entertainment, restaurants, memberships)
Free wellness classes & programs
Staff pop-up events
Full benefits packages that are unmatched (medical, dental, vision, life)
Sick leave accruals and paid leave options
On-site childcare at a discounted rate (based on availability)
Opportunities for continued learning and professional development
Flexible spending account(s) (FSA)
Employee assistance program (EAP)
Matching and voluntary retirement savings plan

Responsibilities:
The Corporate Development Sales Administrator works under the general direction of the Corporate Development Manager to provide the team with accounting, underwriting and operational support for the department's day-to-day
activities. This includes assisting with processing underwriting agreements; delivery of media buys, revenue tracking and reconciliation, billing and collections, reporting and copy approval.

Working alongside many departments, this position utilizes software programs and technology such as the CRM (Sage ACT) and the TV and radio traffic systems (Wide Orbit & Protrack) to support the sales process.

The following information is intended to be representative of the work performed by incumbents in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities. Job descriptions may be changed at any time based on the needs of the department.

Corporate Development Administrative Support 50%

Prioritize, arrange and update Corporate Development Manager and Corporate Development department appointment calendars, and assist with calendaring appointments and meetings.
Assist with maintaining the department’s expense budget by monitoring expenses and coordinating budget transfers, expenses, reimbursements and mileage.
Help prepare agendas, presentations, and reports for meetings.
Maintain and organize electronic and physical files.
Provide information and handle inquiries as the primary point of contact for internal and external stakeholders.
Draft and proofread correspondence, memos, and other documents on behalf of the Corporate Development Manager.
Assist in the planning and execution of special events and conferences related to Corporate Development.
Conduct research and provide analysis on various topics to support decision-making.
Collaborate with team members to ensure project milestones are met.
Handle and maintain confidential information and data, with discretion and professionalism.

Underwriting Support 30%

Create, review and process all corporate development underwriting agreements, FM contracts, TV contracts, and Digital Media contracts.
Review and execute in-kind contracts for FM, TV and Digital platforms for all departments station-wide.
Coordinate copy approval; produce traffic instructions, provide proof of performance and post analysis, facilitate preemptions, copy and flight changes.
Interface with the sales representatives to execute campaigns from start to finish.
Assist National Public Media (NPM) in the underwriting sales process in creating contracts and agreements, processing and obtaining copy approval, and presenting final order to the Traffic department.

Data/System Tracking & Maintenance 15%

Create, maintain, and track revenue reports and projections.
Assist with gathering data related to projected, actual and potential underwriting revenue.
Provide regular progress and activity reports to account executives and related departments, on current revenue production.
Provide summary reports on individual and department revenue goals.
Maintain and oversee the client database and accounts (i.e ACT)
Create and revise all department templates and design layouts within the database as well as in Microsoft word.
Generate weekly, quarterly and annual reports.
Enter and track all internal contracts and orders (underwriting agreements, radio, TV web and on-air contracts)
Work closely with various departments and outside vendors to maintain and renew vendor contracts and agreements.

Other Duties and Responsibilities as Assigned 5%

Qualifications:

Knowledge and Abilities

Demonstrated communication skills, both oral and in writing.
Ability to interpret and apply policies and procedures independently, and use judgment and
discretion to act when precedents do not exist.
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests.
Ability to understand problems from a broader perspective and anticipate the impact.
Ability to learn and utilize office support technology systems and office software packages
Demonstrated ability to use office software packages, technology, and systems including Microsoft Office: Word, Excel, and PowerPoint; Knowledge of Sage ACT or other Sales CRM software.
Ability to effectively handle interpersonal interactions at all levels
Ability to be well organized and manage multiple priorities and ongoing projects.
Demonstrated excellence in customer service skills (both on the telephone, correspondence, and in person)
Ability to effectively write and present reports
Ability to work independently as well as in a team environment
Ability to establish and maintain effective working relationships within and outside the work group
Demonstrated knowledge of attention to detail

Minimum Education

High school diploma

Minimum Experience

Six years of progressively responsible experience in an office or administrative environment

Preferred Qualifications and Special Skills

Bachelor's degree or equivalent
Experience with project or office management in a sales, fundraising or marketing environment.
Experience with research software tools provided by Nielsen/Scarborough, Nielsen Audio, Strata, Marketron.
Knowledge of public broadcasting.
Experience with learning new software updates and the ability to train co-workers on software products.

Additional Applicant Information

Candidate must reside in California and live within a commutable distance from SDSU at time of hire.
Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check).
San Diego State University Research Foundation is an equal opportunity employer. Consistent with California law and federal civil rights laws, SDSU Research Foundation provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin or any other categories protected by federal or state law.
Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. Our commitment to equal opportunity means ensuring that every employee has equal access to resources and support.
SDSU Research Foundation complies with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), and other applicable state and federal anti-discrimination laws including grant or contract terms and conditions related to funded program activities. Further the SDSU Research Foundation maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices.
SDSU Research Foundation makes all employment decisions including, but not limited to, applicant screening, hiring, promotion, demotion, compensation, benefits, disciplinary actions, and terminations on the basis of merit.

Original Job Description

Overview:

The salary range for this position is $24.00 - $27.71 per hour depending upon qualifications and is non-negotiable.

This position is scheduled to close on June 12, 2025 at 4:00pm (PST).

Perks you'll enjoy as a member of #teamKPBS

Working on a college campus & in public media: Access to campus facilities and staff perks, weekly farmer's market, tons of eateries, community events, entertainment, etc.
Hybrid schedule (varies by position)
10 vacation days, 1 personal day & 13 holidays off (4+ days off over winter break)
Enjoy a 'beautiful day in the neighborhood' with local employee discounts
Opportunity drawings to attend events
Discounts on local attractions (theme parks, entertainment, restaurants, memberships)
Free wellness classes & programs
Staff pop-up events
Full benefits packages that are unmatched (medical, dental, vision, life)
Sick leave accruals and paid leave options
On-site childcare at a discounted rate (based on availability)
Opportunities for continued learning and professional development
Flexible spending account(s) (FSA)
Employee assistance program (EAP)
Matching and voluntary retirement savings plan

Prioritize, arrange and update Corporate Development Manager and Corporate Development department appointment calendars, and assist with calendaring appointments and meetings.
Assist with maintaining the department’s expense budget by monitoring expenses and coordinating budget transfers, expenses, reimbursements and mileage.
Help prepare agendas, presentations, and reports for meetings.
Maintain and organize electronic and physical files.
Provide information and handle inquiries as the primary point of contact for internal and external stakeholders.
Draft and proofread correspondence, memos, and other documents on behalf of the Corporate Development Manager.
Assist in the planning and execution of special events and conferences related to Corporate Development.
Conduct research and provide analysis on various topics to support decision-making.
Collaborate with team members to ensure project milestones are met.
Handle and maintain confidential information and data, with discretion and professionalism.

Underwriting Support 30%

Create, review and process all corporate development underwriting agreements, FM contracts, TV contracts, and Digital Media contracts.
Review and execute in-kind contracts for FM, TV and Digital platforms for all departments station-wide.
Coordinate copy approval; produce traffic instructions, provide proof of performance and post analysis, facilitate preemptions, copy and flight changes.
Interface with the sales representatives to execute campaigns from start to finish.
Assist National Public Media (NPM) in the underwriting sales process in creating contracts and agreements, processing and obtaining copy approval, and presenting final order to the Traffic department.

Data/System Tracking & Maintenance 15%

Create, maintain, and track revenue reports and projections.
Assist with gathering data related to projected, actual and potential underwriting revenue.
Provide regular progress and activity reports to account executives and related departments, on current revenue production.
Provide summary reports on individual and department revenue goals.
Maintain and oversee the client database and accounts (i.e ACT)
Create and revise all department templates and design layouts within the database as well as in Microsoft word.
Generate weekly, quarterly and annual reports.
Enter and track all internal contracts and orders (underwriting agreements, radio, TV web and on-air contracts)
Work closely with various departments and outside vendors to maintain and renew vendor contracts and agreements.

Other Duties and Responsibilities as Assigned 5%

Qualifications:

Knowledge and Abilities

Demonstrated communication skills, both oral and in writing.
Ability to interpret and apply policies and procedures independently, and use judgment and
discretion to act when precedents do not exist.
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests.
Ability to understand problems from a broader perspective and anticipate the impact.
Ability to learn and utilize office support technology systems and office software packages
Demonstrated ability to use office software packages, technology, and systems including Microsoft Office: Word, Excel, and PowerPoint; Knowledge of Sage ACT or other Sales CRM software.
Ability to effectively handle interpersonal interactions at all levels
Ability to be well organized and manage multiple priorities and ongoing projects.
Demonstrated excellence in customer service skills (both on the telephone, correspondence, and in person)
Ability to effectively write and present reports
Ability to work independently as well as in a team environment
Ability to establish and maintain effective working relationships within and outside the work group
Demonstrated knowledge of attention to detail

Minimum Education

High school diploma

Minimum Experience

Six years of progressively responsible experience in an office or administrative environment

Preferred Qualifications and Special Skills

Bachelor's degree or equivalent
Experience with project or office management in a sales, fundraising or marketing environment.
Experience with research software tools provided by Nielsen/Scarborough, Nielsen Audio, Strata, Marketron.
Knowledge of public broadcasting.
Experience with learning new software updates and the ability to train co-workers on software products.

Additional Applicant Information

Candidate must reside in California and live within a commutable distance from SDSU at time of hire.
Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check).
San Diego State University Research Foundation is an equal opportunity employer. Consistent with California law and federal civil rights laws, SDSU Research Foundation provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin or any other categories protected by federal or state law.
Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. Our commitment to equal opportunity means ensuring that every employee has equal access to resources and support.
SDSU Research Foundation complies with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), and other applicable state and federal anti-discrimination laws including grant or contract terms and conditions related to funded program activities. Further the SDSU Research Foundation maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices.
SDSU Research Foundation makes all employment decisions including, but not limited to, applicant screening, hiring, promotion, demotion, compensation, benefits, disciplinary actions, and terminations on the basis of merit.

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Edtech.com's Summary

KPBS Sales Administrator Full Description

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