Edtech.com's Summary

Hogan Lovells is hiring a Learning and Development Coordinator to manage and support the execution of professional development programs for attorneys and business services personnel. The role involves project management, coordinating logistics, facilitating communications with faculty and vendors, and handling administrative tasks to ensure smooth training delivery.

Highlights

Manage program logistics including timelines, registrations, room bookings, and technology setup.
Coordinate with internal faculty, external vendors, and various support teams for program execution.
Administer learning management systems and online training tools like iPublish, Zoom, and LMS platforms.
Create and edit presentations, documents, and marketing materials for learning initiatives.
Research and suggest best practices and new learning technologies.
Provide onsite program support including registration desk management and participant liaison.
Required skills include proficiency in MS Office (Word, Excel, PowerPoint), Zoom, MS Teams, and ability to learn other software like Cornerstone and SurveyMonkey.
Preferred qualifications include a bachelor's degree and at least 3 years of experience in professional development or event planning.
Strong relationship management, communication skills, and ability to manage multiple projects simultaneously are essential.
The salary range is $56,000 to $75,000 annually with potential discretionary bonuses and fringe benefits for full-time employees.

Learning and Development Coordinator Full Description

Learning and Development Coordinator

Washington DC

Full time

HL Learn provides professional development programming for the firm’s attorneys and business services personnel. The Learning and Development Coordinator will be primarily responsible for supporting the administrative needs of the team to execute comprehensive training for lawyers and/or business services.

JOB DESCRIPTION

Provide project management, coordination, and administrative support for HL Learn programs to ensure the program runs smoothly from start to finish. Programs may range in duration from 60 minutes to multiple weeks; Most of these take place in our Washington, DC office. Responsibilities include:
- Create and monitor timelines and planning documents to ensure all deadlines are met
- Manage program registration process, including creating and sending invitations from the firm learning management system (LMS), iPublish, and Outlook, as well as tracking attendance and travel bookings
- Assist with all pre-program logistics such as, scheduling planning meetings; creating Zoom meetings, polls, and groupings for break-out rooms; and administering program technologies (e.g., event app, online materials tools)
- Draft, print, and organize program materials in collaboration with program leads and onsite printing department
- Coordinate room bookings, catering, room set-up, equipment and technology for meetings and programs taking place in the DC office
- Coordinate with internal and external faculty, including scheduling meetings, drafting communications, reviewing presentation materials, and processing expenses
- Liaise with external vendors such as restaurants, hotels, and travel agents to coordinate dinners, accommodations, and travel requirements
- Support onsite program logistics, including program set up, running the registration desk, and liaising with catering, conference services, and IT teams
- Serve as a point of contact to participants attending programming in the DC office
- Create, circulate, and consolidate program evaluations
Research best practices on learning tools, new vendors, and other cutting edge resources
Create and edit department PowerPoint presentations, Word documents, Excel spreadsheets, and other documents for learning and development initiatives (e.g., brochures, newsletter, learning resources, stakeholder reports and presentations)
Provide general administrative support to the department
May provide project management and administrative support for the development of eLearning content in the LMS
All members of the firm are expected to participate in our Responsible Business program
All other duties as may be assigned

QUALIFICATIONS

Bachelor’s degree preferred
A minimum of 3 years of relevant experience with professional development and/or event/meeting planning strongly preferred
Strong relationship and customer service skills
Proven competence in software applications including MS Office suite (Word, Excel, PowerPoint), Zoom, MS Teams; and adept at learning other department technologies (e.g., Cornerstone, SurveyMonkey, Mentimeter)
Strong skills and creativity in developing engaging PowerPoint graphics/slides for presentations
Highly detail oriented and organized
Positive can-do and self-motivated work ethic
Prepared to work in a fast-paced, professional office setting
Can manage multiple projects simultaneously while meeting deadlines
Excels at working both independently and collaboratively with others
Excellent written, oral, and interpersonal skills
Easily applies analytical and problem-solving skills
Can troubleshoot issues and initiate projects to improve processes
Willingness to travel outside of geographic area, as needed for onsite program support

HOURS

Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., including one hour for lunch, with overtime as needed for program support.

The annualized salary range for this position is $56,000 to $75,000 depending on the candidate's overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exists.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at LeaveofAbsence_US@hoganlovells.com.

Original Job Description

Learning and Development Coordinator

Washington DC

Full time

JOB DESCRIPTION

Provide project management, coordination, and administrative support for HL Learn programs to ensure the program runs smoothly from start to finish. Programs may range in duration from 60 minutes to multiple weeks; Most of these take place in our Washington, DC office. Responsibilities include:
- Create and monitor timelines and planning documents to ensure all deadlines are met
- Manage program registration process, including creating and sending invitations from the firm learning management system (LMS), iPublish, and Outlook, as well as tracking attendance and travel bookings
- Assist with all pre-program logistics such as, scheduling planning meetings; creating Zoom meetings, polls, and groupings for break-out rooms; and administering program technologies (e.g., event app, online materials tools)
- Draft, print, and organize program materials in collaboration with program leads and onsite printing department
- Coordinate room bookings, catering, room set-up, equipment and technology for meetings and programs taking place in the DC office
- Coordinate with internal and external faculty, including scheduling meetings, drafting communications, reviewing presentation materials, and processing expenses
- Liaise with external vendors such as restaurants, hotels, and travel agents to coordinate dinners, accommodations, and travel requirements
- Support onsite program logistics, including program set up, running the registration desk, and liaising with catering, conference services, and IT teams
- Serve as a point of contact to participants attending programming in the DC office
- Create, circulate, and consolidate program evaluations
Research best practices on learning tools, new vendors, and other cutting edge resources
Create and edit department PowerPoint presentations, Word documents, Excel spreadsheets, and other documents for learning and development initiatives (e.g., brochures, newsletter, learning resources, stakeholder reports and presentations)
Provide general administrative support to the department
May provide project management and administrative support for the development of eLearning content in the LMS
All members of the firm are expected to participate in our Responsible Business program
All other duties as may be assigned

QUALIFICATIONS

Bachelor’s degree preferred
A minimum of 3 years of relevant experience with professional development and/or event/meeting planning strongly preferred
Strong relationship and customer service skills
Proven competence in software applications including MS Office suite (Word, Excel, PowerPoint), Zoom, MS Teams; and adept at learning other department technologies (e.g., Cornerstone, SurveyMonkey, Mentimeter)
Strong skills and creativity in developing engaging PowerPoint graphics/slides for presentations
Highly detail oriented and organized
Positive can-do and self-motivated work ethic
Prepared to work in a fast-paced, professional office setting
Can manage multiple projects simultaneously while meeting deadlines
Excels at working both independently and collaboratively with others
Excellent written, oral, and interpersonal skills
Easily applies analytical and problem-solving skills
Can troubleshoot issues and initiate projects to improve processes
Willingness to travel outside of geographic area, as needed for onsite program support

HOURS

Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., including one hour for lunch, with overtime as needed for program support.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

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