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NewSchools Venture Fund is hiring a Manager, Grantmaking Operations. The role involves leading the planning, execution, and continuous improvement of the nonprofit's grantmaking processes, ensuring coordination across investment teams, operations, finance, and communications, while delivering a high-quality applicant and grantee experience.

Highlights

Lead end-to-end grantmaking cycle management, including workplans, timelines, and decision points.
Coordinate cross-functional teams and facilitate regular progress check-ins.
Design and launch strategy-aligned grant applications using Salesforce and ensure data integrity.
Develop application guidance, selection criteria, and support materials for applicants.
Manage grant compliance, execution, and maintain accurate grant data in Salesforce.
Ensure grant agreements comply with financial, legal, and board requirements.
Minimum 5 years experience in grant operations, project management, or cross-functional collaboration.
Proficiency required in Salesforce or other CRM systems; advanced skills in Google Sheets or Excel.
Strong skills in project management, data analysis, continuous improvement, and user-centered service.
Compensation range is $110,000-$130,000 base salary plus up to 5% annual bonus, with full benefits.

Manager, Grantmaking Operations Full Description

Manager, Grantmaking Operations

Operations - United States (Remote)
Location

United States (Remote)

Department

Operations

Employment Type

Full-Time

Minimum Experience

Mid-level

Compensation

$110,000-$130,000

OPPORTUNITY

Nationally recognized nonprofit venture philanthropy seeks to hire a manager to provide strategic and operational capacity across teams to lead grantmaking.

ORGANIZATION

NewSchools is a venture philanthropy that builds a better education system by connecting people, resources, and ideas. We bridge the gap between those with capital and those with the courage to put that capital to work on the frontlines of K-12 education. We envision an education system that keeps its promise to all students. That’s why we invest in the ideas and energy of education leaders and entrepreneurs who are advancing innovative solutions that expand the definition of what works. There’s a better way to advance education through philanthropy—one that is more equitable, more collaborative, and more courageous–and we’re proving it every day.

RESPONSIBILITIES
We seek a Manager to join a fun, passionate, and deeply collaborative group of people focused on strengthening and standardizing NewSchools’ grantmaking practices. In this role, you will lead the planning, execution, and continuous improvement of NewSchools’ end-to-end grantmaking process—ensuring it is inclusive, efficient, compliant, and well-coordinated across investment and shared services teams, and external partners.

Reporting to Jessica Henry, Senior Director of Operations, with dotted line reporting to Natalie Wilson, Senior Partner, you will lead end-to-end grantmaking operations and serve as the connective tissue between NewSchools’ investment strategy and execution. This role is remote anywhere in the U.S. Travel of up to 10% is required for in-person team meetings, retreats, and conferences.

In this role, you will:

Lead cross-functional collaboration and team enablement

Manage and coordinate NewSchools’ full application and grantmaking cycle, including designing and managing clear workplans, timelines, decision points, and milestones to ensure a coherent, effective, and efficient funding process
Effectively convene and lead a cross-functional working group across Investment Teams, Operations, Finance, and Communications
Facilitate regular check-ins and reflection points to surface risks and resolve challenges throughout the funding process
Lead continuous improvement of grantmaking operations through after-action reviews, data-informed decision-making, and thoughtful change management that supports teams through evolving processes
Ensure our grantmaking cycle and processes reflect our core values and priorities.

Design and deliver a strategy-aligned, high-quality applicant and grantee experience

Partner closely with investment team members and key stakeholders to design and launch a strategy-aligned application that surfaces high-quality ideas
Collaborate with key team members to develop, test, and launch applications within Salesforce, ensuring functionality, clarity, and data integrity
Lead the development of clear application guidance, selection criteria, and internal decision supports to enable consistent, rigorous, and quality review and selection of ideas
Design and manage a transparent, fair and efficient applicant experience, including the development of support materials, communications, FAQs, webinars, and office hours in partnership with Communications team
Serve as a responsive, trusted resource for applicants and grantees, providing hands-on support throughout the application and award process, including technical troubleshooting and clear guidance

Enable clean grantmaking execution, compliance, and trustworthy Data

Serve as the process owner for grantmaking operations, strengthening systems, workflows, and feedback loops to improve effectiveness, efficiency, and user experience over time
Partner with investment teams to translate grant objectives, conditions, and milestones into clear, accurate, and compliant grant agreements, exercising strong judgment
Ensure grants are executed efficiently and in alignment with financial, legal, and board requirements, balancing rigor with efficiency and strong attention to detail
Act as a steward of high-quality grant data in Salesforce, holding a high bar for accuracy, completeness, and consistency while supporting teams to meet that bar
Contribute to timely, reliable reporting and data readiness that enables sound decision-making, accountability, and organizational learning
Develop strong training and capacity building materials to ensure the accurate completion of grantmaking operations across staff.

EXPERIENCE

Minimum of 5 years of experience in grant operations, project management, and/or leading cross-functional collaboration
Proficiency in Salesforce (preferred) or CRM grantmaking system (required)
Proficiency in Google Sheets and/or Excel (required)

SKILLS & COMPETENCIES

Strong grantmaking and operational fluency, including application design, grant execution, and payment workflows
Proven ability to lead cross-functional work and influence without authority across investment, operations, finance, and communications teams
Excellent project and process management skills, with the ability to manage complex timelines and deliver high-quality execution
High personal accountability for data quality and detail. Proficiency in data analysis, visualization, and reporting in systems
Continuous improvement mindset, using data, reflection, and after-action reviews to improve practice and support change
User-centered and equity-minded, with a strong customer-service orientation toward applicants, grantees, and internal partners
Organized, proactive, and adaptable, with comfort navigating ambiguity in a collaborative, remote environment

COMPENSATION

A competitive compensation package including base salary, performance bonus, and complete benefits is available. The starting salary range for this position is $110,000-$130,000 with the potential for an annual bonus of up to 5%. Final salary will be determined based on experience level and qualifications.

NewSchools Venture Fund has a strong commitment to diversity. Candidates of all backgrounds are encouraged to apply.

Please note, applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

This application will close by 12pm PT on Friday, March 13th. Applications submitted by Friday, March 6th will receive priority review.

Original Job Description