Edtech.com's Summary

Austin Community College is hiring a Marketing & Budget Specialist. The role coordinates the college's multichannel marketing campaigns while managing the advertising budget, from securing and negotiating media placements to tracking spending and forecasting future costs. The specialist works under the Vice Chancellor of College Relations & Marketing and the Director of College Marketing, and also processes vendor invoices, purchase orders, and purchasing card reconciliations with the college's Business Office.

Highlights

Coordinate day-to-day marketing workflow across radio, TV, digital, print, direct mail, and out-of-home campaigns, including planning, flighting, monitoring, and reporting.
Secure bids, negotiate prices, confirm delivery, and negotiate credit or billing adjustments on advertising placements, and spot-check media purchases in progress.
Plan and track the college advertising budget, prepare cost estimates for campaigns, and report on budget performance and projected expenses.
Process and reconcile purchase orders, contracts, requisitions, vendor invoices, and purchasing card transactions in line with college purchasing policies.
Maintain the marketing content calendar, media kits, rate and design specs, and vendor contact database, and support email marketing and email list management.
Provide project coordination and administrative support in project management systems, plus backup support for the Office of College Relations & Marketing Executive Assistant.
Two years of related work experience and an associate degree, with a high school diploma plus additional related experience accepted in place of the degree; a bachelor's degree in marketing, business, finance, or communications is preferred.
Proficiency in accounting and bookkeeping principles, budget preparation, and spreadsheet, word processing, database, and presentation software; experience with project management tools such as Asana is preferred.
Salary range of $53,029 to $65,683 (pay grade 5), as a full-time position at the Highland Campus in Austin, Texas.

Marketing & Budget Specialist Full Description

Job Description Summary

The Marketing & Budget Specialist is responsible for supporting and coordinating multi channel marketing strategies while managing the budgeting process for marketing and advertising activities.

This role ensures that the marketing efforts align with the institution’s mission and goals, while adhering to financial guidelines and budget constraints.

Description of Duties and Tasks

Supports the day-to-day marketing workflow in support of the planning, production, implementation, flighting, monitoring, and reporting on ACC numerous multichannel campaigns.
Provides project coordination and administrative support for marketing initiatives, including creating and updating tasks in project management systems
Coordinates the College’s advertising budget planning and payments under the direction of the Vice Chancellor of College Relations & Marketing and the Director of College Marketing to ensure advertising plans are executed on time and within budget.
Coordinates and monitors advertising placements on various media channels including radio, TV, digital, print, direct mail, and out-of-home. Includes securing bids, negotiating prices, confirming delivery, and negotiating credit or billing adjustments.
Provides ongoing assistance with email marketing and email list management, including adding, checking, and updating contact information on a regular basis.
Gathers and reviews invoices and works with ACC’s Business Office to ensure accurate and timely payment to vendors.
Manages the creation, processing, and tracking of purchase orders, contracts, and requisitions to ensure timely and efficient procurement and vendor relations.
Manages and reconciles purchasing card transactions, ensuring compliance with budgetary guidelines and organizational purchasing policies.
Provides support for the Office of College Relations & Marketing Executive Assistant as needed.
Helps maintain a marketing content calendar to ensure timely message placement and to increase marketing reach through earned and owned marketing channels.
Maintains media kits, rates and design specs, vendor contact database, and other information needed for campaign planning.
Prepare cost estimates for marketing campaigns and activities as well as monitor media purchases in progress by spot-checking placement and negotiating credit or billing adjustments when necessary.
Assists with media authorizations, production schedules, updates media flowcharts and spreadsheets, and delivers creative assets.
Assist in the preparation and management of the marketing budget, ensuring that expenditures stay within allocated limits.
Track and analyze spending, providing regular reports on budget performance and forecasting future expenses
Performs other related duties as assigned.

Knowledge

Proficient in accounting, basic business, and bookkeeping principles.
Budget preparation, bid and purchasing procedures, and expense control.
Methods of documenting and tracking expenditures and reconciliations.
Understanding of advertising and marketing operations.
Office procedures and practices.
Customer service techniques.

Skills

Possessing strong interpersonal and communication skills, including tact and diplomacy.
Maintaining an established work schedule.
Effectively using exceptional organizational skills with exacting attention to detail and consistent follow-through.
Maintaining confidentiality of work-related information and materials.
Prioritizing multiple tasks, projects, demands, and deadlines.
Strong mathematical skills.

Technology Skills

Use a variety of spreadsheet, word processing, database, and presentation software.
Experience with project management tools, such as Asana, is preferred but not required.

Required Work Experience

Two years related work experience.

Required Education

Associate degree.

High school diploma or equivalent and two years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position.

Preferred Education

Bachelor’s degree in Marketing, Business, Finance, Communications, or related field.

Physical Requirements

Work is performed in a standard office or similar environment.
Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
Occasional lifting of objects up to 10 pounds.

Safety

Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Salary Range (PG 5)

$53,029 - $65,683

Equal Opportunity

Austin Community College (“ACC” or “College”) is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibited by local, state, or federal law. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, or applicant for admission.

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