Loyola University Chicago is hiring a Medical Education Coordinator. This role serves as the primary liaison for course and clerkship-related issues between students, faculty, administration, and affiliated sites, while managing course activities, grading systems, exams, and evaluations to support the medical education process effectively.
Highlights
Serve as first-contact liaison for students, faculty, residents, community faculty, affiliated sites, and administration on course/clerkship matters.
Organize course/clerkship activities and coordinate with site directors and coordinators.
Support course/clerkship director by drafting policies, managing materials, and conducting orientations.
Manage and maintain grading and student evaluation systems; participate in grading and finalizing student grades.
Schedule and proctor exams, including NBME exams and OSCEs, ensuring compliance with testing policies.
Monitor completeness of student clinical logs and evaluation processes; maintain accurate student files.
Maintain course/clerkship website and Sakai site in collaboration with director.
Prepare reports such as annual surveys, LCME self-study, and letters of recommendation.
Bachelor’s degree required with 2-3 years of related experience; strong proficiency in Microsoft Office suite, Adobe Acrobat, and Loyola portal applications.
Position salary range: $42,000 to $52,000 annually; no supervisory responsibilities or direct patient contact required.
Medical Education Coordinator Full Description
Medical Education Coordinator
Please see Special Instructions for more details.
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
Job Title | MEDICAL EDUCATION COORDINATOR Position Number | 8150762 Job Category | University Staff Job Type | Full-Time FLSA Status | Non-Exempt Campus | Maywood-Health Sciences Campus Department Name | SSOM ADMINISTRATION Location Code | SSOM ADMINISTRATION (06110A) Is this split and/or fully grant funded? | No
Duties and Responsibilities Responsible for the function as the first-contact liaison to students, faculty, residents, community faculty, affiliated sites, and school administration for any issues or questions relating to the course/clerkship. Organize course/clerkship activities at affiliated sites by regular communication with site directors and coordinators. Provide primary support for the course/clerkship director in matters relating to the course/clerkship. Draft course/clerkship policies for director’s approval and ensure they are in sync with department and school policies. Prepare and update course/clerkship materials using a variety of formats and coordinate distribution to students. Know how to use, populate, and maintain student grading system/other database systems. Organize and prioritize necessary tasks, initiate changes, and resolve issues as they arise. Understand the curricular goals, policies, procedures, and standards of the core course/clerkship, department, and medical school; and interpret and enforce for students and faculty. Coordinate and schedule online exams and OSCEs; proctor exams. Prepare, organize, and distribute a variety of schedules; contact faculty to confirm participation. Participate in the grading process, collect grades, and prepare final grades for submission. Monitor and ensure completeness of the student and faculty evaluation process; maintain complete and accurate student files. Monitor student logs for completeness of patient types; communicate with students, course/clerkship director, and deans concerning incomplete logs. Understand the major responsibilities of other interacting departments (i.e., student affairs, educational affairs, clinical skills center, registration & records) and comply with expectations, deadlines, and processes established by those relevant to their work. Participate in or conduct the course/clerkship orientation. Know the medical school calendar and courses offered. Maintain website/Sakai site in cooperation with course/clerkship director. Gather and prepare summative evaluation information for course/clerkship director’s review; submit to Office of Student Affairs use in preparing dean’s letter. Prepare letters of recommendation for course/clerkship director and department faculty. Support the core course/clerkship interest group. Assist in development and preparation of reports, such as annual surveys, LCME self-study, and miscellaneous reports as requested. Be knowledgeable about and in compliance with testing/proctoring policy of NBME; administer NBME exams. Schedule and coordinate meetings and conference calls. Provide support for other pre-clinical and clinical courses as needed. Remain informed about current academic trends. Participate in institutional, departmental, community, or national meetings as ongoing professional development. Perform related duties as assigned. Minimum Education and/or Work Experience | Bachelor’s degree in related field and at least two to three years of related experience required. Qualifications | Follow oral and written instructions and established procedures. Maintain accuracy and consistency. – work efficiently and effectively. Excellent oral/written communication skills. Complete tasks in a timely manner. Maintain confidentiality. Compose letters and memorandums. Analyze and interpret data. Function independently and manage own time and work tasks. Organize workflow. Work on routine job with interpersonal contact skills. Interact with internal and external constituents. Perform basic filing, office procedures and word processing. Deal calmly and courteously with people. Deal with stressful situations. Certificates/Credentials/Licenses | n/a Computer Skills | Proficiency with Microsoft Word, Microsoft Power Point, Microsoft Excel, Microsoft Access, Basic Keyboarding Skills, Adobe, Acrobat, and multiple Loyola portal applications. Supervisory Responsibilities | No Required operation of university owned vehicles | No Does this position require direct animal or patient contact? | No Physical Demands | None Working Conditions | None Open Date | 06/30/2025 Close Date | Position Maximum Salary or Hourly Rate | $52,000/ann Position Minimum Salary or Hourly Rate | $42,000/ann Special Instructions to Applicants | As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed. About Loyola University Chicago | Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy. Quick Link for Posting | https://www.careers.luc.edu/postings/33244
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a bachelor's degree in a related field and two to three years of related experience?
Yes
No
* Why do you want to work for Loyola University Chicago? (Open Ended Question)
* How did you hear about this employment opportunity?
Public Job Posting
Internal Job Posting
Agency Referral
Advertisement/Publication
Personal Referral
Website
Other
* How do your personal values align with Loyola University Chicago's mission and values? (Open Ended Question)
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Loyola University Chicago | Information: (773) 508 - 6000 1032 W Sheridan Rd | Chicago, IL | 60660 2018 (c) Loyola University Chicago | University Policies
