Music Events Operations Coordinator

Edtech.com's Summary

University of Idaho is hiring a Music Events Operations Coordinator. The role involves planning, coordinating, and delivering nationally recognized music programs and events, including the Lionel Hampton Jazz Festival and the Administration Auditorium Concert Series. The coordinator collaborates with faculty, staff, students, and community members to manage event logistics, support artist engagement, and ensure professional execution of performances and educational activities.

Highlights

Plan, coordinate, and deliver complex music performance and educational events.
Collaborate with faculty, staff, students, guest artists, university partners, and community members.
Manage event logistics and support artist and participant engagement.
Facilitate communication between internal and external stakeholders.
Use software for word processing, spreadsheets, graphic design, email, and internet research.
Required Bachelor’s Degree and event management experience covering planning, marketing, budgeting, and record keeping.
Must work nonstandard hours, including nights and weekends, and have a valid driver's license.
Preferred experience includes music or artistic event planning, supervising staff, university setting familiarity, marketing, social media, budgeting, and contract coordination.
Physical ability to lift up to 40 pounds and work long hours at a desk.
Compensation starts at $23.00 per hour or higher, full-time, fiscal year appointment.

Music Events Operations Coordinator Full Description

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Position Details

Position Information

Internal Posting?
Posting Number	SP005422P
Position Title	Music Events Operations Coordinator
Division/College	Col of Letters, Arts & Social Sci.
Department	Jazz Festival
Location	Moscow
Posting Context Statement
Position Overview	The Music Events Operations Coordinator position supports the planning, coordination, and delivery of the University of Idaho’s nationally recognized music programs and performance events, in the Lionel Hampton Jazz Festival and the Administration Auditorium Concert Series (ACMS). The position is responsible for coordinating complex performance and educational activities that bring nationally and internationally recognized musicians, educators, and performers to the University of Idaho and the surrounding Palouse community. The position works collaboratively with faculty, staff, students, guest artists, university partners, and community members to facilitate performances, workshops, clinics, educational programs, and special events. Responsibilities include coordinating event logistics, supporting artist and participant engagement, facilitating communication among internal and external stakeholders, and ensuring that programs are delivered effectively and professionally. Through its work with the Lionel Hampton School of Music (LHSOM), the position contributes to a comprehensive, nationally competitive music program and supports the School’s mission of providing high-quality educational and performance opportunities for collegiate and pre-college students. The position plays an important role in advancing the University’s visibility and reputation in music education and performance while strengthening connections between the University and the broader community.
Unit URL	Lionel Hampton School of Music Auditorium Chamber Music Series Lionel Hampton Jazz Festival

Position Qualifications

Required Experience	Event management experience, including but not limited to planning, marketing, budgeting, and record keeping Using computer software and applications for word processing, developing spreadsheets, graphic design, email, and internet research Balancing competing demands for time and prioritizing workload to meet strict deadlines Maintaining professionalism in high pressure situations
Required Education	Bachelor’s Degree
Required Other	Work nonstandard hours as needed, including nights and weekends to meet event deadlines Must have a valid driver’s license and the ability to meet U of I driving requirements
Additional Preferred	One year planning and producing music and/or artistic events Hiring, scheduling, coordinating, supervising, and evaluating employees Excellent organization and communication skills (written and verbal) Understanding of music as a performer, educator, or enthusiast Experience working in a university setting Marketing, social media, advertising, and/or design experience Experience developing procedures and monitoring a budget Experience planning and coordinating contracts
Physical Requirements & Working Conditions	Ability to lift, carry, and/or otherwise move up to 40 pounds on occasion Ability to sit at a desk and work on a computer for long periods of time
Degree Requirement	N/A: No degree requirement

Posting Information

FLSA Status	Non-Exempt
Employee Category	Classified
Pay Range	$23.00 per hour or higher depending on experience
Type of Appointment	Fiscal Year
FTE	1
Full Time/Part Time	Full Time
Funding	This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy.	No
Posting Date	08/26/2026
Closing Date
Open Until Filled	Yes
Special Instructions to Applicants	Posting is open until filled, however, applications received by September 9, 2026 will receive first consideration. To apply, please upload a resume, a letter of qualification that addresses how you meet all required qualifications and any additional preferred qualifications, and list of three references including their contact information.
Applicant Resources	https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement	Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement	The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents

Resume/CV
List of References
Letter of Qualification

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Facebook
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- LinkedIn
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Word of Mouth
- Militaryjob.com
- DSPSjobs.com
- Higher Education Recruitment Consortium (HERC)
* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
* Are you currently authorized to work in the United States of America?
- Yes
- No
* Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States?
- Yes
- No

University of Idaho Human Resources
Moscow, ID 83844-4332
(208) 885-3638
[email protected]

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Original Job Description

Toggle navigation

Music Events Operations Coordinator Bookmark this Posting Print Preview | Apply for this Job

Position Details

Position Information

Internal Posting?
Posting Number	SP005422P
Position Title	Music Events Operations Coordinator
Division/College	Col of Letters, Arts & Social Sci.
Department	Jazz Festival
Location	Moscow
Posting Context Statement
Position Overview	The Music Events Operations Coordinator position supports the planning, coordination, and delivery of the University of Idaho’s nationally recognized music programs and performance events, in the Lionel Hampton Jazz Festival and the Administration Auditorium Concert Series (ACMS). The position is responsible for coordinating complex performance and educational activities that bring nationally and internationally recognized musicians, educators, and performers to the University of Idaho and the surrounding Palouse community. The position works collaboratively with faculty, staff, students, guest artists, university partners, and community members to facilitate performances, workshops, clinics, educational programs, and special events. Responsibilities include coordinating event logistics, supporting artist and participant engagement, facilitating communication among internal and external stakeholders, and ensuring that programs are delivered effectively and professionally. Through its work with the Lionel Hampton School of Music (LHSOM), the position contributes to a comprehensive, nationally competitive music program and supports the School’s mission of providing high-quality educational and performance opportunities for collegiate and pre-college students. The position plays an important role in advancing the University’s visibility and reputation in music education and performance while strengthening connections between the University and the broader community.
Unit URL	Lionel Hampton School of Music Auditorium Chamber Music Series Lionel Hampton Jazz Festival

Position Qualifications

Required Experience	Event management experience, including but not limited to planning, marketing, budgeting, and record keeping Using computer software and applications for word processing, developing spreadsheets, graphic design, email, and internet research Balancing competing demands for time and prioritizing workload to meet strict deadlines Maintaining professionalism in high pressure situations
Required Education	Bachelor’s Degree
Required Other	Work nonstandard hours as needed, including nights and weekends to meet event deadlines Must have a valid driver’s license and the ability to meet U of I driving requirements
Additional Preferred	One year planning and producing music and/or artistic events Hiring, scheduling, coordinating, supervising, and evaluating employees Excellent organization and communication skills (written and verbal) Understanding of music as a performer, educator, or enthusiast Experience working in a university setting Marketing, social media, advertising, and/or design experience Experience developing procedures and monitoring a budget Experience planning and coordinating contracts
Physical Requirements & Working Conditions	Ability to lift, carry, and/or otherwise move up to 40 pounds on occasion Ability to sit at a desk and work on a computer for long periods of time
Degree Requirement	N/A: No degree requirement

Posting Information

FLSA Status	Non-Exempt
Employee Category	Classified
Pay Range	$23.00 per hour or higher depending on experience
Type of Appointment	Fiscal Year
FTE	1
Full Time/Part Time	Full Time
Funding	This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy.	No
Posting Date	08/26/2026
Closing Date
Open Until Filled	Yes
Special Instructions to Applicants	Posting is open until filled, however, applications received by September 9, 2026 will receive first consideration. To apply, please upload a resume, a letter of qualification that addresses how you meet all required qualifications and any additional preferred qualifications, and list of three references including their contact information.
Applicant Resources	https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement	Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement	The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents

Resume/CV
List of References
Letter of Qualification

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Facebook
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- LinkedIn
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Word of Mouth
- Militaryjob.com
- DSPSjobs.com
- Higher Education Recruitment Consortium (HERC)
* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
* Are you currently authorized to work in the United States of America?
- Yes
- No
* Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States?
- Yes
- No

University of Idaho Human Resources
Moscow, ID 83844-4332
(208) 885-3638
employment@uidaho.edu

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